Job Analysis


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  • Job Analysis

    1. 1. <ul><li>JOB ANALYSIS </li></ul>
    2. 2. Job Analysis: A Basic Human Resource Tool
    3. 3. Studying and under-standing jobs through the process known as job analysis is a vital part of any HRM program.
    4. 4. Job Analysis <ul><li>Knowing Who Does What? </li></ul>
    5. 5. Purposes of the job Analysis
    6. 6. <ul><li>Major duties or activities required </li></ul><ul><li>Conditions under which the job is performed </li></ul>
    7. 7. What Is a Job?
    8. 8. <ul><li>Work </li></ul><ul><li>Effort directed toward producing or accomplishing results </li></ul>
    9. 9. <ul><li>Task </li></ul><ul><li>A distinct, identifiable work activity composed of motions </li></ul>
    10. 10. <ul><li>Duty </li></ul><ul><li>A larger work segment composed of several tasks that are performed by an individual. </li></ul>
    11. 11. <ul><li>Responsibility </li></ul><ul><li>An obligation to perform certain tasks and duties. </li></ul>
    12. 12. <ul><li>Position </li></ul><ul><li>Set of tasks and duties performed by single individual </li></ul>
    13. 13. <ul><li>Job </li></ul><ul><li>Group of positions that are identical with respect to their major significant tasks and sufficiently alike to be covered by single analysis </li></ul>
    14. 14. <ul><li>Occupation </li></ul><ul><li>General class of jobs </li></ul>
    15. 15. <ul><li>Career </li></ul><ul><li>Sequence of jobs held by individual throughout lifetime </li></ul>
    16. 16. <ul><li>Job Description </li></ul><ul><li>Written narrative describing activities performed on a job; includes info about equipment used and working conditions. </li></ul>
    17. 17. Other Important Job Analysis Terms <ul><li>Job Specification </li></ul><ul><li>Identifies major job responsibilities; outlines specific KSA, and other physical and personal characteristics necessary to perform a job. </li></ul>
    18. 18. <ul><li>Job </li></ul><ul><li>Grouping of tasks, duties, & responsibilities that constitutes the total work assignment for employees </li></ul>
    19. 19. <ul><li>A job is a set of closely related activities carried out for pay </li></ul>
    20. 20. Job Analysis Defined
    21. 21. <ul><li>Job Analysis is the SYSTEMATIC process of collecting and making judgments about all the important information related to a job. </li></ul>
    22. 22. This Analysis Includes
    23. 23. <ul><li>Identifying tasks/duties performed </li></ul><ul><li>Identifying Knowledge, Skills and Abilities (KSAs) required to perform those tasks </li></ul>
    24. 24. Reasons For Conducting Job Analysis
    25. 25. <ul><li>Staffing </li></ul><ul><li>Training and Development </li></ul><ul><li>Compensation and Benefits </li></ul>
    26. 26. <ul><li>Safety and Health </li></ul><ul><li>Employee and Labor Relations </li></ul><ul><li>Legal Considerations </li></ul>
    27. 27. Types of Job Analysis Information
    28. 28. <ul><li>Work activities </li></ul><ul><li>Worker-oriented activities </li></ul><ul><li>Machines, tools, equipment, and work aids used </li></ul>
    29. 29. <ul><li>Job-related tangibles and intangibles </li></ul><ul><li>Work performance </li></ul><ul><li>Job content </li></ul><ul><li>Personal requirements for the job </li></ul>
    30. 30. Questions Job Analysis Should Answer
    31. 31. <ul><li>What physical and mental tasks does the worker accomplish? </li></ul><ul><li>When does the job have to be completed? </li></ul><ul><li>Where is the job to be accomplished? </li></ul>
    32. 32. <ul><li>How does the worker do the job? </li></ul><ul><li>Why is the job done? </li></ul><ul><li>What qualifications are needed to perform the job? </li></ul>
    33. 33. Job Analysis Decisions
    34. 34. <ul><li>What type of information will be collected? </li></ul><ul><li>How will the information be collected? </li></ul><ul><li>How will the information be recorded or documented? </li></ul>
    35. 35. When Job analysis Is performed
    36. 36. <ul><li>When the organization is founded </li></ul><ul><li>When new jobs are created </li></ul>
    37. 37. <ul><li>When jobs are changed significantly as a result of new technologies, methods, procedures, or systems </li></ul>
    38. 38. Uses of Job Analysis
    39. 39. Equal Employment HR Planning Performance Appraisal Recruitment Selection HR Research Employee & Labor Relations Compensation & Benefits Safety & Health HR Development Job Analysis
    40. 40. Importance of Job Analysis
    41. 41. <ul><li>Provide realistic job information's regarding duties, working conditions, and requirements </li></ul><ul><li>Identifies relationships between supervisors and subordinates </li></ul>
    42. 42. <ul><li>Defines duties and related tasks </li></ul><ul><li>Time required to perform duties </li></ul>
    43. 43. <ul><li>Basis for training, career planning, and career development </li></ul><ul><li>Help to determine the worth/pay </li></ul>
    44. 44. Strategic Importance of Job Analysis
    45. 45. Change in organization’s strategic goals Change in people skills required Change in way the organization operates Results in Job descriptions Job specifications
    46. 46. Steps in Job Analysis
    47. 47. Step 1 Identify how information will be used Step 2 Review background information Step 3 Select representative positions to analyse Step 4 Collect data to analyze job <ul><li>Review information </li></ul><ul><ul><li>with incumbents </li></ul></ul>Develop job description/ specification Step 5 Step 6
    48. 48. Job Analysis Information
    49. 49. Job Content assemble boxes Job Context plant assembly line Worker Requirements knowledge, skills, abilities
    50. 50. Job analysis outcomes
    51. 51. <ul><li>Job description </li></ul><ul><li>Job specification </li></ul><ul><li>Job evaluation </li></ul>