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Item # 1a - October 9, 2023 CCM Minutes

October 9, 2023 City Council Meeting Minutes

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CITY OF ALAMO HEIGHTS
CITY COUNCIL
October 09, 2023
A regular meeting of the City Council of the City of Alamo Heights, Texas was held at
the Council Chamber, located at 6116 Broadway, San Antonio, Texas, at 5:30 p.m. on Monday,
October 09, 2023. A teleconference was held via Zoom; staff and meeting attendees were
welcomed in the Council Chamber.
Composing a quorum were:
Mayor Bobby Rosenthal
Mayor Pro Tem Blake M. Bonner
Councilmember Lawson Jessee
Councilmember Karl P. Baker
Councilmember Lynda Billa Burke
Councilmember John Savage
Also attending were:
City Manager Buddy Kuhn
Assistant City Manager Phil Laney
City Attorney Frank J. Garza
Assistant to City Manager Jennifer Reyna
City Secretary Elsa T. Robles
Director of Finance Robert Galindo
Police Chief Rick Pruitt
Fire Chief Michael Gdovin
Community Development Services Director Lety Hernandez
Public Works Director Pat Sullivan
Not attending:
Human Resources Manager Brenda Jimenez
* * *
Mayor Bobby Rosenthal opened the meeting at 5:30 p.m.
* * *
Item # 1 Approval of Minutes
Mayor Rosenthal asked City Council for a motion on the September 25, 2023 City
Council Meeting minutes. Councilmember Lawson Jessee moved to approve the minutes as
presented. The motion was seconded by Councilmember Lynda Billa Burke and passed by
unanimous vote.
* * *
October 9, 2023 City Council Meeting
2
Announcements
Item # 2 Mayor Rosenthal read the following caption.
a. Recap of 12th Annual National Night Out
Assistant to City Manager Jennifer Reyna announced the City’s 12th
Annual National
Night Out was a huge success. Many residents participated in the event and took part in all the
public safety and interactive activities. Ms. Reyna thanked staff for their help setting up the
annual event. She acknowledged the following sponsors for participating: Meals on Wheels,
HEB/Central Market, Raising Canes, Next Level Urgent Care, RBFCU, Dutch Bros., Natural
Grocers and Bird Bakery.
b. National Prescription Drug Take Back Day, October 28, 2023
Police Chief Rick Pruitt announced that any expired, unused, and unwanted prescription
drugs will be taken, “no questions asked”, on Saturday, October 28, 2023 at City Hall beginning
at 10:00 a.m. – 2:00 p.m. on a drive-thru basis. Due to the risk of injury to handlers, syringes,
epi-pens or other injectable devices are not accepted. He stated the event will also be promoted
via email and all City social media sites.
c. November 7th General Election Voter Center
City Secretary Elsa T. Robles stated the City of Alamo Heights will be a polling site for
the November 7th
General Election from 7:00 a.m. to 7:00 p.m. The City does not have any city-
related items on the ballot, but residents can vote on election day in the City Council Chamber.
d. Cancellation of October 23, 2023, November 27, 2023, and December
25, 2023 Council Meetings
Ms. Robles announced three Council meetings will be cancelled. The October 23, 2023
meeting will be cancelled due to lack of agenda items. The November 27, 2023 and December
22, 2023 will be cancelled due to the upcoming holidays. Any special called meetings will be
scheduled as needed. She added a Beautification Workshop is scheduled for Tuesday, October
24, 2023 at 8:30 a.m.
e. Recognition of newly appointed members of the Alamo Heights Fire
Department Critical Incident Stress Management Team
Fire Chief Michael Gdovin proudly announced newly appointed members of the Alamo
Heights Fire Department Critical Incident Stress Management Team (AHFD CISM). He stated
the AHFD CISM Team members have been trained and certified In Crisis Response Training
and are available to all area first responders as well as all City staff. All interactions remain
confidential. At least 1 certified Crisis Response Training staff member is on duty at all times.
The CISM team members are: FAO Chris Rutherford, FAO Brady Foster, FF Mark
Gonzales, FAO Chris Thompson, Paramedic Ashley Dwight, FAO Mat Elder, FF Eduardo
Hurtado, and Chaplain Bobby Contreras.
Council and staff congratulated and thanked all the AHFD CISM members for their
dedication to all area first responders and city staff.
October 9, 2023 City Council Meeting
3
* * *
Item # 3 Citizens to be Heard
Mrs. Belinda Scholz, resident, shared concerns regarding the 3-way stop sign located at
the corner of Cambridge Oval, Joliet and Willim near Cambridge Elementary. She noted cars
speed through the stop sign/area and there is a safety concern with the children/parents walking
to and from the school. Additionally, Mrs. Scholz stated Cambridge Elementary afterschool care
causes issues for residents. Cars waiting to pick up children block the driveways and residents
returning home cannot get into their properties.
* * *
Items for Individual Consideration
Item # 4 Mayor Rosenthal read the following caption.
Architectural Review Board Case No. 902F, request of Cipriano Espino,
owner, for the compatibility review of the proposed design located 103 E
Elmview Pl in order to construct a new single-family residence with
attached garage
Community Development Services Department Director Lety Hernandez stated the
Single-Family A property is located at 103 E. Elmview Pl, northeast corner of Broadway St. The
applicant requests approval of a compatibility review of the proposed design in order to construct
a new single-family residence with attached garage accessed from the alley.
Ms. Hernandez stated a significance review was completed and approved in 2021. The
house has since been demolished. A compatibility review was triggered due to the amount of
total or substantial destruction of the structure or portion thereof. Ms. Hernandez identified trees
that will be removed and stated none of the trees are heritage. She presented the proposed
site/roof plans, elevations, and floor/roof plans. The proposed main structure elevation is 32ft –
6-1/2 inches with wood siding and a composition shingle roof.
In terms of policy analysis, Ms. Hernandez noted the proposed lot coverage is 31.29% of
the maximum allowed of 40% in a SF-A zone. Due to the alley access, applicant would be
allowed a .47. They are proposing floor area ratio of .393.
On September 19, 2023, the Architectural Review Board (ARB) conducted the
compatibility review and voted unanimously to recommend approval of the proposed design as
compatible with suggestion to review fenestration to ensure there is consistency with the
windows on all proposed elevations. The project is currently completing the plan review process.
Ms. Hernandez stated public notifications were mailed to property owners within a 200-
foot radius. Notices were posted on the City’s website and on the property. Staff received one
response in support from the owner and two neutral responses regarding concerns with fencing,
landscaping, and vision obstruction.
October 9, 2023 City Council Meeting
4
After some discussion, Councilmember Jessee moved to approve ARB Case No. 902F as
presented. The motion was seconded by Councilmember Billa Burke and passed by unanimous
vote.
Item # 5 Mayor Rosenthal read the following caption.
Architectural Review Board Case No. 904F, request of Mark Herbert,
owner, for the compatibility review of the proposed design located at 315
Argo Ave in order to construct a new two-story detached accessory
structure
Ms. Hernandez stated the Single-Family B property is located at 315 Argo Ave, on the
north side between Imlay St. and Arbutus St. The applicant requests approval of a compatibility
review of the proposed design in order to construct a new two-story detached accessory structure
to replace the existing one-story accessory structure.
Ms. Hernandez stated the demolition of one-story detached accessory structures are
exempt from a significance review; however, the construction of a two-story detached accessory
structure is subject to a compatibility review. She reviewed the existing structure and proposed
site/roof plans, elevations, floor/roof plans. The proposed elevation is 20ft with wood siding and
a composition shingle roof.
In terms of policy analysis, Ms. Hernandez noted the proposed lot coverage is 33.99% of
the maximum allowed of 40% in a SF-B zone. The proposed floor area ratio is .381% of the max
of .49 due to the preservation of the main structure.
The ARB conducted the compatibility review on September 19, 2023, and voted
unanimously to recommend approval of the proposed design as compatible. As in the case
before, this project is also completing the plan review process.
Ms. Hernandez stated public notifications were mailed to property owners within a 200-
foot radius. Notices were posted on the City’s website and on the property. Staff received four
responses in support and none in opposition.
Mayor Pro Tem Billa Burke moved to approve ARB Case No. 904F as presented. The
motion was seconded by Councilmember John Savage and passed by unanimous vote.
Item # 6 Mayor Rosenthal read the following caption.
Architectural Review Board Case No. 906F, request of La Pila Ventures,
owner, for the compatibility review of the proposed main structure located
at 859 Estes Ave in order to construct a new single-family residence with
accessory structure
Ms. Hernandez stated the Single-Family A property is located at 859 Estes Ave, on the
north side between Acacia and Cambridge Oval. The applicant requests approval of a
compatibility review of the proposed main structure in order to construct a new single-family
residence with a detached garage.
October 9, 2023 City Council Meeting
5
Ms. Hernandez stated a significance review was completed and approved earlier this
year. The current structure has not been demolished yet. A compatibility review is necessary due
to the amount of total or substantial destruction of the structure or portion thereof. She presented
the proposed site/roof plans, elevations, and floor/roof plans. The proposed main structure
elevation is 27ft – 9 inches with board & batten and cedar shake siding and a composition
shingle roof. The detached garage proposed height is 13ft – 5 inches composed of cedar shake
siding and a composition shingle roof.
In terms of policy analysis, Ms. Hernandez noted the proposed lot coverage is 34.89% is
a decrease from the previous lot coverage of 39.57%. The maximum allowed is 40% in a SF-B
zone. The proposed floor area ratio is .433% of the max of .47 due to the one-story detached
accessory structure.
On September 19, 2023, the ARB conducted the compatibility review and voted
unanimously to recommend approval of the proposed design as compatible. This project is also
completing the plan review process.
Ms. Hernandez stated public notifications were mailed to property owners within a 200-
foot radius. Notices were posted on the City’s website and on the property. Staff received one
response in support and two in opposition concerning demolition and design of the home. Ms.
Hernandez added the adjoining property owners to the left and right of the proposed project, did
not submit responses; however, they stated they were in support of the project.
Mayor Pro Tem Billa Burke moved to approve ARB Case No. 906F as presented. The
motion was seconded by Councilmember Karl P. Baker and passed by unanimous vote.
* * *
Closed Session
Item # 7 Mayor Rosenthal read the following caption.
Executive Session as authorized by the Texas Government Code Section
551.071 (consultation with attorney) regarding potential claim related to
residential construction project.
The City Council of the City of Alamo Heights convened into Closed Executive Session
at 5:52 p.m. and reconvened in Open Session at 6:32 p.m. in accordance with the Texas Open
Meetings Act, Texas Government Code, Section §551.071 (Consultation with Attorney).
* * *
Open Session
Item # 8 Mayor Rosenthal read the following caption.
Discussion and possible action resulting from Executive Session
October 9, 2023 City Council Meeting
6
No action taken.
* * *
With no further business to consider, Mayor Pro Tem Bonner moved to adjourn the
meeting at 6:33 p.m. The motion was seconded by Councilmember Jessee and passed by
unanimous vote.
PASSED AND APPROVED THIS 13th
DAY OF NOVEMBER, 2023.
__________________________
Bobby Rosenthal
Mayor
____________________________
Elsa T. Robles, TRMC
City Secretary

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Item # 1a - October 9, 2023 CCM Minutes

  • 1. CITY OF ALAMO HEIGHTS CITY COUNCIL October 09, 2023 A regular meeting of the City Council of the City of Alamo Heights, Texas was held at the Council Chamber, located at 6116 Broadway, San Antonio, Texas, at 5:30 p.m. on Monday, October 09, 2023. A teleconference was held via Zoom; staff and meeting attendees were welcomed in the Council Chamber. Composing a quorum were: Mayor Bobby Rosenthal Mayor Pro Tem Blake M. Bonner Councilmember Lawson Jessee Councilmember Karl P. Baker Councilmember Lynda Billa Burke Councilmember John Savage Also attending were: City Manager Buddy Kuhn Assistant City Manager Phil Laney City Attorney Frank J. Garza Assistant to City Manager Jennifer Reyna City Secretary Elsa T. Robles Director of Finance Robert Galindo Police Chief Rick Pruitt Fire Chief Michael Gdovin Community Development Services Director Lety Hernandez Public Works Director Pat Sullivan Not attending: Human Resources Manager Brenda Jimenez * * * Mayor Bobby Rosenthal opened the meeting at 5:30 p.m. * * * Item # 1 Approval of Minutes Mayor Rosenthal asked City Council for a motion on the September 25, 2023 City Council Meeting minutes. Councilmember Lawson Jessee moved to approve the minutes as presented. The motion was seconded by Councilmember Lynda Billa Burke and passed by unanimous vote. * * *
  • 2. October 9, 2023 City Council Meeting 2 Announcements Item # 2 Mayor Rosenthal read the following caption. a. Recap of 12th Annual National Night Out Assistant to City Manager Jennifer Reyna announced the City’s 12th Annual National Night Out was a huge success. Many residents participated in the event and took part in all the public safety and interactive activities. Ms. Reyna thanked staff for their help setting up the annual event. She acknowledged the following sponsors for participating: Meals on Wheels, HEB/Central Market, Raising Canes, Next Level Urgent Care, RBFCU, Dutch Bros., Natural Grocers and Bird Bakery. b. National Prescription Drug Take Back Day, October 28, 2023 Police Chief Rick Pruitt announced that any expired, unused, and unwanted prescription drugs will be taken, “no questions asked”, on Saturday, October 28, 2023 at City Hall beginning at 10:00 a.m. – 2:00 p.m. on a drive-thru basis. Due to the risk of injury to handlers, syringes, epi-pens or other injectable devices are not accepted. He stated the event will also be promoted via email and all City social media sites. c. November 7th General Election Voter Center City Secretary Elsa T. Robles stated the City of Alamo Heights will be a polling site for the November 7th General Election from 7:00 a.m. to 7:00 p.m. The City does not have any city- related items on the ballot, but residents can vote on election day in the City Council Chamber. d. Cancellation of October 23, 2023, November 27, 2023, and December 25, 2023 Council Meetings Ms. Robles announced three Council meetings will be cancelled. The October 23, 2023 meeting will be cancelled due to lack of agenda items. The November 27, 2023 and December 22, 2023 will be cancelled due to the upcoming holidays. Any special called meetings will be scheduled as needed. She added a Beautification Workshop is scheduled for Tuesday, October 24, 2023 at 8:30 a.m. e. Recognition of newly appointed members of the Alamo Heights Fire Department Critical Incident Stress Management Team Fire Chief Michael Gdovin proudly announced newly appointed members of the Alamo Heights Fire Department Critical Incident Stress Management Team (AHFD CISM). He stated the AHFD CISM Team members have been trained and certified In Crisis Response Training and are available to all area first responders as well as all City staff. All interactions remain confidential. At least 1 certified Crisis Response Training staff member is on duty at all times. The CISM team members are: FAO Chris Rutherford, FAO Brady Foster, FF Mark Gonzales, FAO Chris Thompson, Paramedic Ashley Dwight, FAO Mat Elder, FF Eduardo Hurtado, and Chaplain Bobby Contreras. Council and staff congratulated and thanked all the AHFD CISM members for their dedication to all area first responders and city staff.
  • 3. October 9, 2023 City Council Meeting 3 * * * Item # 3 Citizens to be Heard Mrs. Belinda Scholz, resident, shared concerns regarding the 3-way stop sign located at the corner of Cambridge Oval, Joliet and Willim near Cambridge Elementary. She noted cars speed through the stop sign/area and there is a safety concern with the children/parents walking to and from the school. Additionally, Mrs. Scholz stated Cambridge Elementary afterschool care causes issues for residents. Cars waiting to pick up children block the driveways and residents returning home cannot get into their properties. * * * Items for Individual Consideration Item # 4 Mayor Rosenthal read the following caption. Architectural Review Board Case No. 902F, request of Cipriano Espino, owner, for the compatibility review of the proposed design located 103 E Elmview Pl in order to construct a new single-family residence with attached garage Community Development Services Department Director Lety Hernandez stated the Single-Family A property is located at 103 E. Elmview Pl, northeast corner of Broadway St. The applicant requests approval of a compatibility review of the proposed design in order to construct a new single-family residence with attached garage accessed from the alley. Ms. Hernandez stated a significance review was completed and approved in 2021. The house has since been demolished. A compatibility review was triggered due to the amount of total or substantial destruction of the structure or portion thereof. Ms. Hernandez identified trees that will be removed and stated none of the trees are heritage. She presented the proposed site/roof plans, elevations, and floor/roof plans. The proposed main structure elevation is 32ft – 6-1/2 inches with wood siding and a composition shingle roof. In terms of policy analysis, Ms. Hernandez noted the proposed lot coverage is 31.29% of the maximum allowed of 40% in a SF-A zone. Due to the alley access, applicant would be allowed a .47. They are proposing floor area ratio of .393. On September 19, 2023, the Architectural Review Board (ARB) conducted the compatibility review and voted unanimously to recommend approval of the proposed design as compatible with suggestion to review fenestration to ensure there is consistency with the windows on all proposed elevations. The project is currently completing the plan review process. Ms. Hernandez stated public notifications were mailed to property owners within a 200- foot radius. Notices were posted on the City’s website and on the property. Staff received one response in support from the owner and two neutral responses regarding concerns with fencing, landscaping, and vision obstruction.
  • 4. October 9, 2023 City Council Meeting 4 After some discussion, Councilmember Jessee moved to approve ARB Case No. 902F as presented. The motion was seconded by Councilmember Billa Burke and passed by unanimous vote. Item # 5 Mayor Rosenthal read the following caption. Architectural Review Board Case No. 904F, request of Mark Herbert, owner, for the compatibility review of the proposed design located at 315 Argo Ave in order to construct a new two-story detached accessory structure Ms. Hernandez stated the Single-Family B property is located at 315 Argo Ave, on the north side between Imlay St. and Arbutus St. The applicant requests approval of a compatibility review of the proposed design in order to construct a new two-story detached accessory structure to replace the existing one-story accessory structure. Ms. Hernandez stated the demolition of one-story detached accessory structures are exempt from a significance review; however, the construction of a two-story detached accessory structure is subject to a compatibility review. She reviewed the existing structure and proposed site/roof plans, elevations, floor/roof plans. The proposed elevation is 20ft with wood siding and a composition shingle roof. In terms of policy analysis, Ms. Hernandez noted the proposed lot coverage is 33.99% of the maximum allowed of 40% in a SF-B zone. The proposed floor area ratio is .381% of the max of .49 due to the preservation of the main structure. The ARB conducted the compatibility review on September 19, 2023, and voted unanimously to recommend approval of the proposed design as compatible. As in the case before, this project is also completing the plan review process. Ms. Hernandez stated public notifications were mailed to property owners within a 200- foot radius. Notices were posted on the City’s website and on the property. Staff received four responses in support and none in opposition. Mayor Pro Tem Billa Burke moved to approve ARB Case No. 904F as presented. The motion was seconded by Councilmember John Savage and passed by unanimous vote. Item # 6 Mayor Rosenthal read the following caption. Architectural Review Board Case No. 906F, request of La Pila Ventures, owner, for the compatibility review of the proposed main structure located at 859 Estes Ave in order to construct a new single-family residence with accessory structure Ms. Hernandez stated the Single-Family A property is located at 859 Estes Ave, on the north side between Acacia and Cambridge Oval. The applicant requests approval of a compatibility review of the proposed main structure in order to construct a new single-family residence with a detached garage.
  • 5. October 9, 2023 City Council Meeting 5 Ms. Hernandez stated a significance review was completed and approved earlier this year. The current structure has not been demolished yet. A compatibility review is necessary due to the amount of total or substantial destruction of the structure or portion thereof. She presented the proposed site/roof plans, elevations, and floor/roof plans. The proposed main structure elevation is 27ft – 9 inches with board & batten and cedar shake siding and a composition shingle roof. The detached garage proposed height is 13ft – 5 inches composed of cedar shake siding and a composition shingle roof. In terms of policy analysis, Ms. Hernandez noted the proposed lot coverage is 34.89% is a decrease from the previous lot coverage of 39.57%. The maximum allowed is 40% in a SF-B zone. The proposed floor area ratio is .433% of the max of .47 due to the one-story detached accessory structure. On September 19, 2023, the ARB conducted the compatibility review and voted unanimously to recommend approval of the proposed design as compatible. This project is also completing the plan review process. Ms. Hernandez stated public notifications were mailed to property owners within a 200- foot radius. Notices were posted on the City’s website and on the property. Staff received one response in support and two in opposition concerning demolition and design of the home. Ms. Hernandez added the adjoining property owners to the left and right of the proposed project, did not submit responses; however, they stated they were in support of the project. Mayor Pro Tem Billa Burke moved to approve ARB Case No. 906F as presented. The motion was seconded by Councilmember Karl P. Baker and passed by unanimous vote. * * * Closed Session Item # 7 Mayor Rosenthal read the following caption. Executive Session as authorized by the Texas Government Code Section 551.071 (consultation with attorney) regarding potential claim related to residential construction project. The City Council of the City of Alamo Heights convened into Closed Executive Session at 5:52 p.m. and reconvened in Open Session at 6:32 p.m. in accordance with the Texas Open Meetings Act, Texas Government Code, Section §551.071 (Consultation with Attorney). * * * Open Session Item # 8 Mayor Rosenthal read the following caption. Discussion and possible action resulting from Executive Session
  • 6. October 9, 2023 City Council Meeting 6 No action taken. * * * With no further business to consider, Mayor Pro Tem Bonner moved to adjourn the meeting at 6:33 p.m. The motion was seconded by Councilmember Jessee and passed by unanimous vote. PASSED AND APPROVED THIS 13th DAY OF NOVEMBER, 2023. __________________________ Bobby Rosenthal Mayor ____________________________ Elsa T. Robles, TRMC City Secretary