Building Consensus For Gis

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10 steps to getting your GIS started in the right direction.

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  • Andrew - Andrew serves as GIS Project Consultant for The Schneider Corporation. Andrew has been with Schneider for over 16 years. He has an extensive background in GIS development and The Schneider Corporation’s history. GIS Services: Over the years Andrew has had experience almost every aspect of Schneider Corporation’s GIS services, including surveying, serving as senior project manager, application developer, data conversion operator, database design engineer, client manager, CAD operator, trainer and production manager. He has been providing services such as needs assessments, implementation planning, project costing and budgeting, data collection and conversion, database design, application development, web design, coordinated and contracted with vendors to produce digital orthophotography providing QC, ground control development and training to name a few. He also has over three years of surveying experience. This experience is called upon often in dealing with the many types of clients Schneider has.
  • Schneider brings a combined GIS experience of over 300 years. Largest multi-discipline GIS, surveying, and civil engineering consulting firm in Indiana 20 Registered Indiana Land Surveyors & Civil Engineers Financial depth to do these types of projects ($22m firm) why is that important to them? Because it allows us to reinvest $600,000 into technology to provide better solutions for our clients All work done in the Indiana Trimble, Azteca, MicroData, GeoCom, AutoDesk, Microsoft, ESRI Alleviate “bleeding edge” for our clients Ensure practical implementation that avoid pitfalls and problems Insure compatibility with future software releases and long term goals Protect client investment
  • Consultant of choice and the employer of choice You are welcome to be part of the process Side by side training
  • Become equally educated - Everyone gets the same information. Become advocates - Everyone starts to take ownership of the project Build consensus - Everyone agrees in the direction of the project = Enterprise-wide success ! Easy Fast Relevant Affordable Accessible
  • Each circle is a role or task.
  • Building Consensus For Gis

    1. 1. Build Your GIS….. By building consensus Huntington County, Indiana
    2. 2. <ul><ul><li>Andrew Harrison </li></ul></ul><ul><ul><li>GIS Business Manager </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>1
    3. 3. The Schneider Corporation Founded in 1962, The Schneider Corporation is the largest GIS firm in Indiana and an industry leader in providing GIS, surveying, engineering, and consulting services. 3
    4. 4. The Schneider Corporation 4
    5. 5. <ul><li>Learn 10 steps to building consensus among </li></ul><ul><li>public officials to move your GIS forward </li></ul><ul><li>Fund your GIS through the use of grants </li></ul><ul><li>Successfully deliver your municipal data </li></ul><ul><li>via the Internet </li></ul>Learning Objectives
    6. 6. <ul><li>70 miles north of Indianapolis </li></ul><ul><li>38,075 population (1 city & 5 towns) </li></ul><ul><li>VERY fiscally conservative county </li></ul><ul><li>Predominant land use is agriculture </li></ul><ul><li>Prior to GIS, history of limited governmental </li></ul><ul><li>cooperation </li></ul><ul><li>Prior to GIS, limited communication between offices </li></ul>Huntington County, Indiana
    7. 7. <ul><li>Without consensus, roadblocks will constantly be placed before you </li></ul><ul><li>Without support of public officials, there will be no funding for GIS </li></ul><ul><li>Officials must “buy-in” to GIS </li></ul><ul><li>So GIS is utilized in the decision making process </li></ul><ul><li>The more public officials talk about how “cool” GIS is, the stronger </li></ul><ul><li> the GIS program becomes </li></ul><ul><li>To move GIS from the “luxury” budget item to a “mandatory” budget item </li></ul><ul><li>GIS is the information link between governmental offices </li></ul>Why is consensus among public officials so important
    8. 8. <ul><li>Create an open GIS Task Force </li></ul><ul><ul><li>Broad Representation </li></ul></ul><ul><ul><ul><li>- welcome anyone who wants to participate </li></ul></ul></ul><ul><ul><li>Identify “key” individuals you need as members </li></ul></ul><ul><ul><li>Seek members from beyond your own organization </li></ul></ul><ul><ul><li>Include “top dogs” and “low man on the totem pole” </li></ul></ul><ul><ul><li>Perception is reality </li></ul></ul>10 steps to building consensus
    9. 9. Goal of the Task Force <ul><li>Become equally educated </li></ul><ul><ul><ul><ul><li>Everyone gets the same information. </li></ul></ul></ul></ul><ul><li>Become advocates </li></ul><ul><ul><ul><ul><li>Everyone starts to take ownership of the project </li></ul></ul></ul></ul><ul><li>Build consensus </li></ul><ul><ul><ul><ul><li>Everyone agrees in the direction of the project </li></ul></ul></ul></ul><ul><li>= </li></ul><ul><li>Enterprise-wide success ! </li></ul>
    10. 10. <ul><li>2. Appoint an effective leader </li></ul><ul><ul><li>Individual must be non-threatening </li></ul></ul><ul><ul><li>Preferably not an elected official </li></ul></ul><ul><ul><li>Ability to focus discussion </li></ul></ul><ul><ul><li>Must be able to involve everyone in reaching consensus </li></ul></ul><ul><ul><li>Comfortable speaking in public </li></ul></ul><ul><ul><li>Ability to build support </li></ul></ul>10 steps to building consensus
    11. 11. No one of us is as smart as all of us! Leadership is everyone’s business! Leadership Situation Followers Leader
    12. 12. <ul><li>3. Complete a needs assessment </li></ul><ul><ul><li>Understand what each office does </li></ul></ul><ul><ul><li>Understand what processes work and don’t work </li></ul></ul><ul><ul><li>Identify who will use/maintain the GIS </li></ul></ul><ul><ul><li>Visualize the “big picture” before you focus on details </li></ul></ul><ul><ul><li>Improve service/ eliminate duplication & waste </li></ul></ul><ul><ul><li>Hire a GIS consultant </li></ul></ul>10 steps to building consensus
    13. 13. Needs Assessment <ul><li>There are three (3) types of Needs Assessments. </li></ul><ul><li>1.) One that is done in-house. </li></ul><ul><li>2.) One that is done out-of-house for free. </li></ul><ul><li>3.) One that is done out-of-house for a fee. </li></ul>
    14. 14. Done in-house <ul><li>A group is formed </li></ul><ul><li>Someone from that group will take the lead </li></ul><ul><li>They talk to people in-house about how GIS will make their life better. </li></ul><ul><li>Before long everyone believes their life will be better with GIS, but many don’t know why. </li></ul>
    15. 15. Done in-house <ul><li>It is true that your cost many be reduced but you will not get the benefit of the experience that a qualified GIS consultant will bring. </li></ul><ul><li>Sometimes a new voice will be heard where an old voice may not. </li></ul>
    16. 16. Done out-of-house for free <ul><li>Have you ever heard, </li></ul><ul><li>“ You get what you pay for” </li></ul><ul><li>This will not get you what you need! </li></ul>
    17. 17. Done out-of-house for a fee <ul><li>GIS Consultants time cost money. </li></ul><ul><li>GIS Cost money. </li></ul><ul><li>If someone is going to work for free or at a reduced cost, you need to ask yourself, are they looking out for me or themselves? </li></ul>
    18. 18. <ul><li>4. Keep public officials informed </li></ul><ul><ul><li>Weekly/monthly updates on progress </li></ul></ul><ul><ul><li>Information is knowledge </li></ul></ul><ul><ul><li>Public officials hate surprises </li></ul></ul><ul><ul><li>Don’t focus on how badly you need GIS….focus </li></ul></ul><ul><ul><li> on what GIS can do for the organization </li></ul></ul><ul><ul><li>Front porch discussion </li></ul></ul>10 steps to building consensus
    19. 19. Communication <ul><li>If you bring the appropriate people together in constructive ways with good information, they will create authentic visions and strategies for addressing the shared concerns of the organization or community. </li></ul><ul><li>Collaborative Leadership: How Citizens and Civic Leaders Can Make a Difference David D. Chrislip and Carl Larson, San Francisco: Jossey-Bass, Sept 1994. </li></ul>
    20. 20. <ul><li>5. Communicate & Cooperate </li></ul><ul><ul><li>Learn what each office is doing </li></ul></ul><ul><ul><li>Offer assistance </li></ul></ul><ul><ul><li>Share information and resources </li></ul></ul><ul><ul><li>Focus on projects that benefit many </li></ul></ul><ul><ul><li>Investigate how you can help another office </li></ul></ul>10 steps to building consensus
    21. 21. <ul><li>6. Be Persistent </li></ul><ul><ul><li>Maintain focus </li></ul></ul><ul><ul><li>Don’t put GIS on the “back-burner” </li></ul></ul><ul><ul><li>Build interest and excitement </li></ul></ul><ul><ul><li>Keep everyone informed </li></ul></ul><ul><ul><li>Talk GIS at every opportunity </li></ul></ul>10 steps to building consensus
    22. 22. <ul><li>7. Educate </li></ul><ul><ul><li>Task Force members must understand GIS </li></ul></ul><ul><ul><li>An informed member is a preacher </li></ul></ul><ul><ul><li>Demonstrate what GIS is, and what it does </li></ul></ul><ul><ul><li>Get the public excited about what GIS can do, and </li></ul></ul><ul><ul><li> how it can help them </li></ul></ul>10 steps to building consensus
    23. 23. Consensus Building The group will then begin working away from the table! Assemble a GIS Task Force. Working at the table we will exchange ideas. The members will bring different skills to the table
    24. 24. <ul><li>8. Go on field trips </li></ul><ul><ul><li>Learn from others </li></ul></ul><ul><ul><li>Builds rapport amongst members </li></ul></ul><ul><ul><li>Indicates the Task Force does not know it all </li></ul></ul><ul><ul><li>Willingness to learn a better way </li></ul></ul><ul><ul><li>Helps the Task Force think outside the box </li></ul></ul>10 steps to building consensus
    25. 25. <ul><li>9. Focus on service to the public </li></ul><ul><ul><li>Public officials want to serve the “public” </li></ul></ul><ul><ul><li>Provide value to the constituency </li></ul></ul><ul><ul><li>If it can help local businesses, they will talk </li></ul></ul><ul><ul><li>Ensure GIS is available to the public </li></ul></ul>10 steps to building consensus
    26. 26. <ul><li>10. Have a plan of action </li></ul><ul><ul><li>Complete a defined, well-written plan </li></ul></ul><ul><ul><li>Know what you want, how to get it, and what </li></ul></ul><ul><ul><li> it will cost </li></ul></ul><ul><ul><li>Know how it will improve government services, </li></ul></ul><ul><ul><li> help the public, and lower the cost of government </li></ul></ul><ul><ul><li>Realize a quick win </li></ul></ul>10 steps to building consensus
    27. 27. Fund your GIS through the use of Grants
    28. 28. Fund your GIS through grants Huntington County 56 % of costs paid for by grants
    29. 29. Fund your GIS through grants <ul><li>Tip 1: Have the following documents completed before you apply: </li></ul><ul><ul><ul><li>Needs assessment </li></ul></ul></ul><ul><ul><ul><li>Cost/benefit analysis </li></ul></ul></ul><ul><ul><ul><li>Plan of action </li></ul></ul></ul><ul><ul><ul><li>Development and maintenance budget </li></ul></ul></ul><ul><ul><ul><li>List of Task Force participants </li></ul></ul></ul><ul><ul><ul><li>List of projected users </li></ul></ul></ul><ul><ul><ul><li>Project timeline </li></ul></ul></ul><ul><ul><ul><li>Clear project scope & budget </li></ul></ul></ul><ul><ul><ul><li>Partnership letters/ agreements </li></ul></ul></ul>
    30. 30. Fund your GIS through grants <ul><li>Tip 2: Use an experienced grant writer: </li></ul><ul><ul><ul><li>Procedures and processes are important </li></ul></ul></ul><ul><ul><ul><li>Key words and phrases for every grant application </li></ul></ul></ul><ul><ul><ul><li>Professionally prepared and submitted </li></ul></ul></ul><ul><ul><ul><li>Follow-through is critical </li></ul></ul></ul><ul><ul><ul><li>Do not reinvent the wheel each time </li></ul></ul></ul><ul><ul><ul><li>If awarded grant, need grant administrator </li></ul></ul></ul>
    31. 31. Fund your GIS through grants <ul><li>Tip 3: Know the organization to whom you are applying: </li></ul><ul><ul><ul><li>Get on a first-name basis with someone at the organization </li></ul></ul></ul><ul><ul><ul><li>Learn what they are trying to accomplish by awarding </li></ul></ul></ul><ul><ul><ul><li> a grant </li></ul></ul></ul><ul><ul><ul><li>Ask questions, but do not become a nuisance </li></ul></ul></ul><ul><ul><ul><li>Review previous grants awarded by the organization </li></ul></ul></ul><ul><ul><ul><li>Talk with previous recipients of the grant </li></ul></ul></ul>
    32. 32. Fund your GIS through grants <ul><li>Tip 4: Utilize political contacts: </li></ul><ul><ul><ul><li>If applying for state/federal grants, utilize your </li></ul></ul></ul><ul><ul><ul><li> US/State representatives & senators </li></ul></ul></ul><ul><ul><ul><li>If applying for local grants, utilize your local officials </li></ul></ul></ul><ul><ul><ul><li> and influential leaders and citizens </li></ul></ul></ul><ul><ul><ul><li>If you can show GIS will benefit their constituency, </li></ul></ul></ul><ul><ul><ul><li> they will help you </li></ul></ul></ul>
    33. 33. Fund your GIS through grants Tip 5: Apply for State and National GIS awards Tip 6: Just because a grant is available does not mean you should apply Tip 7: Opportunities abound in your own neighborhood Tip 8: Partnerships sell Tip 9: When you receive a grant, let the public officials know Tip 10: Try not to “sell” your GIS……give it away Tip 11: Have cash available for grant matches Tip 12: Be prepared for change
    34. 34. Successfully deliver your GIS via the Internet
    35. 35. The more people that see, the better the GIS <ul><li>Some grants will require public access to the GIS, so plan </li></ul><ul><li>for it from the beginning </li></ul><ul><li>GIS is easier to sell if it can be used by anyone </li></ul><ul><li>Almost every piece of information that is put in to a </li></ul><ul><li>Municipal GIS is public information </li></ul><ul><li>A GIS developed for exclusive use by a municipal </li></ul><ul><li>organization is a hard sell </li></ul>
    36. 36. http:// gis.huntington.in.us /

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