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SharePoint 2013 Search - Lessons Learned

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SharePoint expert Agnes Molnar will summarise the outcomes of projects, workshops and webinars that she has undertaken in 2013 to provide an assessment of the lessons learnt from organisations starting to make substantial use of the search capabilities of SharePoint 2013.

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SharePoint 2013 Search - Lessons Learned

  1. 1. Lessons Learned from Early Adopters of SP2013 Agnes Molnar CEO, Managing Consultant SharePoint Server MVP
  2. 2. Join to the Conversation Social Network dedicated to Enterprise Search discussions https://www.yammer.com/SearchExplained
  3. 3. Basic Search Experience
  4. 4. Search Based Applications
  5. 5. Search is Complex
  6. 6. Search is Complex Data Source Data Source Data Source Data Source Content Source Content Source Content Source Result Source Result Source Remote Search index Local Search Index Indexing Federation Query RuleQuery Rule Query Rule Result Block Result Block Display Templates Refinement Panel Hover Panel metadata Result Set Result Type Result Type
  7. 7. Content Business • Inventory of Repositories – Content – Volume – Types – Metadata – Permissions – Owners Technology • Content Sources • Federation (Result Sources) • OOTB Connectors • Business Connectivity Services • Custom or 3rd Party Connectors
  8. 8. Common Consideration: HYBRID • SharePoint 2013 on-prem • SharePoint Online / Office 365 • SharePoint 2010 • SharePoint 2007
  9. 9. QUALITY OF CONTENT IS CRITICAL!
  10. 10. Processing Business • Classify • “Learn” the Content Technology • OOTB “Entity Extraction” – Very Limited – Actually: Word and Word Part Extraction – Dictionary Based – Configuration: scripting • Custom (partial) Solutions • 3rd Party Solutions
  11. 11. QUALITY OF CONTENT AND REQUIREMENTS ARE CRITICAL!
  12. 12. Aggregation Business • Information coming from various repositories • Filters • Rules Technology • Content Search Web Part • Custom Search Pages • Result Blocks • Result Sources • Query Rules • Managed Navigation
  13. 13. QUALITY OF CONTENT, REQUIREMENTS AND PLANNING ARE CRITICAL!
  14. 14. Display Business • Custom Search Experience • Different Experience for Various Search Use Cases • Dashboards Technology • Display Templates • Search Pages • Managed Navigation • Result Types • Query Rules • Content Search Web Part
  15. 15. QUALITY OF CONTENT, REQUIREMENTS, PLAN NING AND IMPLEMENTATION ARE CRITICAL!
  16. 16. Governance • Easy to delegate • Easy to customize • Hard to track • Hard to govern
  17. 17. • Search is a Business Story • Identify: – Content – Users – Context (Use Cases, Stories) • Analyze – Technology and features OOTB – Custom needs: BUILD vs. BUY
  18. 18. Email: Agnes.Molnar@SearchExplained.com Twitter: @SearchExplained / @MolnarAgnes Social: https://www.yammer.com/searchexplained THANK YOU!

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