E-Docs Asset GIS


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Geographic information systems (GIS) are great for capturing, storing, analyzing, and managing data and
associated attributes of spatially referenced points on earth. In the strictest sense, GIS displays only geographical
information. But have you ever considered other information being included? How about documents and assets
– they have locations on earth. We can understand a wealth of information by adding spatial components.

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  • E-Docs Asset GIS • Mike Tully February 28, 2008 Most of us have rooms of critical information about your assets (buildings, roads, bridges, utilities, etc.) that has been accumulating for decades stashed in files, boxes, closets, and computers. This information is accessed frequently and finding the right piece is a pain. This seminar will present a method of Taming this Raging Paper using GIS. © Copyright 2008 Aerial Services, Inc.
  • E-Docs Asset GIS

    1. 1. E-Docs Asset GIS <ul><li>Caging our Raging Paper & Geospatial Assets using GIS </li></ul>
    2. 2. <ul><li>It would be nice if you could… </li></ul><ul><li>Link them to assets geospatially </li></ul><ul><li>Free up floor space, eliminate file cabinets </li></ul><ul><li>Eliminate misfiling </li></ul><ul><li>Instantly Retrieve - Textually or Geospatially </li></ul><ul><li>Better Understand them by viewing in context </li></ul><ul><li>Increase Staff Productivity & Lower Labor Costs </li></ul><ul><li>Integrate & Organize diverse data types </li></ul>
    3. 3. <ul><li>Instead you could… </li></ul><ul><li>Facilitate Self-Serve for Customers (internal or public) </li></ul><ul><li>Maintain the data perpetually </li></ul><ul><li>Archive & Preserve them </li></ul><ul><li>Reproduce them at will </li></ul><ul><li>Facilitate GASB 34 compliance </li></ul><ul><li>Use common, industry-standard software (ESRI, .net, ASP) </li></ul><ul><li>Simple & Elegant application </li></ul>
    4. 5. Property Plat Detail
    5. 6. Property Plat Detail
    6. 7. Property Plat Detail
    7. 8. Property Plat Detail
    8. 9. Property Plat Detail
    9. 12. Design – Land Corners Select an Asset Jump to any Page Sort by any Column Hot Link to Details
    10. 13. Land Corner Detail Link to Scanned Originals
    11. 14. Searching Advanced Search Key Field Search Simple Search
    12. 15. Link to Culvert Details Matching Asset Types
    13. 16. Property Plat Detail Miller’s Plat Actual Plat Document
    14. 17. Signs Example Enable Hot Link Click on a Sign Sign Details Sign History
    15. 18. Maintenance Using ArcGIS Extension <ul><li>ArcObjects Features </li></ul><ul><li>Update Existing Records </li></ul><ul><ul><ul><li>Tables & sub-tables </li></ul></ul></ul><ul><li>Add new data </li></ul><ul><li>Update Existing Records </li></ul><ul><li>Zoom to Specified TRS </li></ul><ul><li>Work with any Asset-type </li></ul><ul><li>Work with your choice of records: </li></ul><ul><ul><li>Selected </li></ul></ul><ul><ul><li>Pick from List, or </li></ul></ul><ul><ul><li>Find by key value </li></ul></ul>
    16. 19. View data tables in List Form or Table Form
    17. 20. Zoom to current record Digitize current record into geodatabase
    18. 21. Link to External Data and Import into Geodatabase CSV • Microsoft Access • Anything Delimited
    19. 22. <ul><li>Ready, Set, Go… </li></ul><ul><li>Review Data Sources </li></ul><ul><li>Design GIS </li></ul><ul><li>Scan Documents </li></ul><ul><li>Acquire Digital Data Files </li></ul><ul><li>Data Entry </li></ul><ul><li>Publish to Browser </li></ul>
    20. 23. <ul><li>Review Data Sources </li></ul><ul><li>Review different data sources </li></ul><ul><ul><ul><li>Physical inspection is important </li></ul></ul></ul><ul><li>Prioritize data sources for scanning & indexing </li></ul><ul><li>Determine relationships among data sources </li></ul><ul><li>Design web forms to hold key data from each data source </li></ul>
    21. 24. GIS Design Determine which database management system (DBMS) will be used (SQL, Access) Design how data is stored in relational tables ArcIMS design
    22. 25. Other Design Concerns Web Hosting decisions Security Design: public / private concerns GASB 34 needs PDA / Field Data Design considerations Other special concerns
    23. 26. <ul><li>Scan Material </li></ul><ul><li>Scan source materials (photos, maps, designs, papers, reports, cards) </li></ul><ul><li>Scan in-house or off-site </li></ul><ul><li>High speed, High resolution scanning </li></ul><ul><li>Image Compression (JPEG2000, MrSid, PDF) </li></ul><ul><li>Indexing of key fields </li></ul><ul><li>Digital Enhancements (deskew, despeckle) </li></ul>
    24. 27. <ul><li>Data Entry </li></ul><ul><li>Key fields are read from scanned forms and entered into database </li></ul><ul><li>Other fields not entered into database can be viewed on scans </li></ul><ul><li>Considerable cost savings to not enter all fields of data </li></ul><ul><ul><ul><li>No appreciable loss of utility </li></ul></ul></ul>
    25. 28. Publish To Browser Deploy text-based web site Data available to client as it is scanned and described
    26. 29. <ul><li>Can We Do This Ourselves? </li></ul><ul><li>Yes if you can: </li></ul><ul><li>Organize, count, box, and prioritize </li></ul><ul><ul><ul><li>Only you know your current system </li></ul></ul></ul><ul><li>Data entry (but may delay completion) </li></ul><ul><li>No if you cannot: </li></ul><ul><li>Design databases, scan, GIS / ArcIMS setup and execution </li></ul><ul><ul><ul><li>Takes long time and expertise </li></ul></ul></ul><ul><li>Most don’t possess enough IT resources </li></ul>
    27. 30. <ul><li>How Do We Get Started? </li></ul><ul><li>Gather all interested parties </li></ul><ul><ul><ul><li>County Engineer, Assessor, GIS Coordinator, etc. </li></ul></ul></ul><ul><ul><ul><li>Many people can share this data </li></ul></ul></ul><ul><li>Identify your source data or records </li></ul><ul><li>Not sure you want to go alone? Contact Aerial Services for an assessment and recommendations for customized system </li></ul>
    28. 31. <ul><li>Features & Benefits </li></ul><ul><li>Simplicity of the Browser </li></ul><ul><li>Universal Access via the Web </li></ul><ul><li>Data Security </li></ul><ul><li>Intelligent Organization of the Data </li></ul><ul><li>Power of GIS </li></ul><ul><li>Data to end user quickly, conveniently </li></ul><ul><li>Improved Staff efficiencies </li></ul><ul><li>Improved public services </li></ul><ul><li>Preservation & Archival </li></ul><ul><li>Simple, elegant, fast </li></ul><ul><li>Regain lost valuable office space </li></ul>