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  • Thank you to:The Rio Hondo DistrictThe Board of TrusteesMy colleagues in the library for covering my responsibilities in the library during my sabbatical year
  • Provide an overview of the Archives here.Contains 300 linear feet of Rio Hondo College archival materiaArchives are not widely publicized due to access (by appt and a librarian needs to be present) and the nature of the collection:FragileOne-of-a-kind and irreplaceable College history
  • This is the list of the some of the more interesting artifacts in the Archives
  • Three main areas of focus of my sabbatical consisted of Research, education, and development of plan for the archives futureContent Management System (CMS) to arrange, describe collection and assist in locating items - similar to the a library ILS but for archives materials
  • The complete bibliography of the books I read and studied with are in my written sabbatical report.Grants. I spent a quite a bit of time researching grants, working with our grants officer, Jacquie Wilvers. Applied for two grants a NEH grant and a California State grant. Was not funded. Found out that there are few grant funders and most want to fund a projects that will have a national impact, that is the project is important enough to be of national historical interest. If we held the papers of a significant figure in the Civil Rights movement. In general CCs are not funded for archives grants. Grant funders cite that are archives are of local and limited interest.In preparation for a Rio Hondo Online digital collection of our archives I studied online archives of note: You can see them at OACI interviewed archivists at the archives visited. Most significantly at Pasadena City College, Orange Coast College and Fullerton College
  • Western Archives Institute(on site) California State University, Pomona)15 day intensive program, sponsored by the California State Archives and the Society of Calliornia Archivists to give education and training to archivists who without a formal archives backgroundDigital Preservation Management (online) Cornell UniversityFundamentals of Digitization: (live, online) Northeast Document Conservation Center)Funding for Historical Records: A Grant-Writing Workshop (live, online)Sponsored by the California State Library and ArchivesIntroduction to Electronic Records (on site classroom)Sponsored by the Society of California Archivists. Held at Thousand Oaks Public Library Low Maintenance, High Value: How Binghamton University Libraries Used Digital Preservation to Increase its Value on Campus (online)OCLC - ContentDM Basic Skills Workshops 1 - 3 (online WestPas; Protecting Cultural Collections: Prevention, Preparedness, Response, & Recovery
  • Biggest funding need:Purchase professional quality scanner $3,000 - board member Gary Mendez was very supportive of this itemDigitize El Paisano and make available online $7,500Preservation:Need the above to move forward in our preservation efforts. We can also join ArchiveSpace for content management system to manage digital images It’s open source and is low cost about $300 per yearMLIS intern we can bring on board a graduate student to an internship in our archives to assist the librarian/archivistsClassified staff would integral to making progress toward an online archives with with scanning and inputting metadata that has been created by the librariansStudent workers to move boxes, putting labels on folders, photocopying.Librarian/Archivist need more time to make progress.Board member Angela (?) asked about volunteers. Her point-of-view was positive how they can be helpful in an Archives setting.
  • I visited 12 Archive Sites that ranged from Presidential Archives to Local History ArchivesI was able to visit and meet with colleagues at OCC and Pasadena CCI expanded my network of local contacts in the archival field
  • In California Pasadena CC is the most advanced CC archives. The College funded their archives effort and the library adjusted workflows within the library in order to digitize the archives and make it accessible online 24/7Fullerton College has 100 years of their college history held in the archives. Orange Coast College uses emeriti as volunteers
  • A quick pictorial tour of archives visited.
  • Interior of the Nixon Presidential ArchivesRestricted to ScholarsIn the lower level of the Presidential Library and Birthplace
  • Color photos degrade over time. Lose their color and fade to nothing. If you have color photos at home you need to scan them to preserve them and keep the actual photos in a clean dry dark cool environment
  • Sabbatical

    1. 1. Sabbatical Report:AYear of Archives ResearchByAdele Enright, M.L.S., M.A.LibrarianMay 8, 2013
    2. 2. ThankYou,Rio Hondo College!
    3. 3. Presentation Agenda College Archives: Overview Sabbatical Project Description:Benefits to College and Students College Archives Future –Recommendations Archives in Action
    4. 4. Rio Hondo College Archives:OverviewPreserve historically significant artifacts that"tell the story” of the College: Photographs on paper (approximately1,000) Photographs on CDs Slides (several thousand) Rio Hondo College course catalogs(dating from its 1963 founding)
    5. 5. Rio Hondo College Archives:OverviewPreserve historically significant artifacts that"tell the story” of the College: Historical documents about the foundingof the College Ephemera Transcripts of oral histories El Paisano (complete run in paper andpartial run in microfilm) Audio/visual tapes
    6. 6. Inside theRio Hondo College Archives
    7. 7. Inside theRio Hondo College Archives
    8. 8. Inside theRio Hondo College Archives
    9. 9. Inside theRio Hondo College Archives
    10. 10. Sabbatical Project Description: Benefitsto the College and Students Research to improve student access to the College Archives Education Archival standards and practices Classes, workshops, webinars, readings Archive site visits Counterparts at other community college archives A plan for the College Archives future Recommendations Accessibility via 24/7 online web access Content Management System
    11. 11. Research
    12. 12. ResearchBooksArchival preservationManagement of archivesGrantsWebsites best practices for archivalstandardsInterviews of archivists
    13. 13. Education
    14. 14. EducationWestern Archives InstituteDigital Preservation ManagementFundamentals of DigitizationFunding for Historical Records: AGrant-WritingWorkshop
    15. 15. A Plan for the College ArchivesFuture: Funding for digitization; Scanner: $3,000 Digitization of El Paisano: $7,500 Preservation MLIS student intern Student workers Classified staff Librarian/Archivist
    16. 16. SiteVisits to Archives AAA – Automobile Club of Southern California California State Polytechnic University, Pomona:W.K. Kellogg Arabian Horse Library City of Hope Archives and Library Fullerton College Library and Archives Huntington Library Archives Mayme Clayton Museum and Archives
    17. 17. SiteVisits to Archives Orange Coast College Library and Archives Pasadena City College Library and Archives Pomona Public Library Local History Department Richard Nixon Presidential Library and Museum Whittier Historical Society Whittier Public Library – Local History Room
    18. 18. Counterparts at OtherCommunity CollegesInterviewed archivists at: Pasadena City College Orange Coast College Fullerton College
    19. 19. Nixon Presidential Archives
    20. 20. Draft ofThe Nixon ResignationLetter
    21. 21. Inside the Richard NixonPresidential Archives
    22. 22. Campus
    23. 23. Library
    24. 24. W.K. KelloggArabian Horse LibraryCalifornia StateUniversity, Pomona
    25. 25. W.K. KelloggArabian Horse LibraryCalifornia StateUniversity, Pomona
    26. 26. Huntington Library ReadingRoom
    27. 27. Huntington Library
    28. 28. Pomona Public LibraryLocal History Room
    29. 29. Pomona Public LibraryLocal History Room
    30. 30. CurrentVs. Desired Current state of access By appointment Visits must be during open hours Archival librarian must be present Desired state of access No appointment needed 24/7 access online Ability to download documents and images
    31. 31. Putting the Recommendationsinto ActionGoals for immediate Future Purchase scanner capable of digitizing for preservation Digitize entire run of El Paisano to provide online 24/7access Digitize significant color photos Digitize other significant historical College documents
    32. 32. Archives in Action Support 50th anniversary events Assisted with research for the Rio Hondo History book Provided photos and artifacts used in the Rio HondoHistory book Collected and preparedTime Capsule items Supplied archival material used for library 50thanniversary display Provide a secure storage for El Paisano newspaper issues Answer reference questions - ongoing
    33. 33. Time Capsule Selected Items
    34. 34. Time Capsule: Selected Items
    35. 35. Time Capsule: Selected Items
    36. 36. 50th AnniversaryLibrary Display
    37. 37. 50th AnniversaryLibrary Display