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Making PowerPoint
Accessible
Spotlight for the ISD Training Committee
May 16, 2014
Alison Hitchens
PowerPoint accessibility:
accessible for who?
• People viewing your slides as part of the
audience
• People using your sli...
Design
• Use the slide layouts rather than adding text
boxes
• Use unique slide titles
• Use the Outline tab to help you c...
Text
• Minimum font size 18-24
• Have good contrast
• Don’t use colour as only method of emphasis
• Not all screen project...
Font design – Good & bad
• This text is probably too small for people in the back
• People in the back can probably read t...
Content
• Don’t crowd the slide
• Use simple language
• Hyper-links should be meaningful
• Images should include alternati...
Example of overcrowding
000 12535cam a2200421 i 450
001 4361473
007 ta
008 120705t20132013ne a b 001 0 eng
010 __ |a 20120...
Focus on a few things
Example of extent and content, media and carrier types in
RDA:
300 __ |a xvi, 532 pages : |b illustr...
Images should have alt text
• Right-click to
format
picture
• Choose “Alt
Text”
• Fill in title
and
description
ISDSpotlig...
Focus on the important part of
a screen shot
• Do you really need to show the whole web
page?
• What will the audience be ...
Accessibility Checker (livedemo)
• Check slide titles
• Check reading order of elements on the slide
• Check for alternati...
Some resources (with
accessible links)
• WebAIM. PowerPoint Accessibility
• Penn State. AccessAbility. PowerPoint Tips
• Q...
Questions?
Alison Hitchens
Cataloguing and Metadata Librarian
ahitchen@uwaterloo.ca
x. 35980
ISDSpotlight:Accessible
Power...
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Making PowerPoint accessible

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some tips to make sure your PowerPoint presentations are accessible

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Making PowerPoint accessible

  1. 1. Making PowerPoint Accessible Spotlight for the ISD Training Committee May 16, 2014 Alison Hitchens
  2. 2. PowerPoint accessibility: accessible for who? • People viewing your slides as part of the audience • People using your slides as a document ISDSpotlight:Accessible PowerPoint 2
  3. 3. Design • Use the slide layouts rather than adding text boxes • Use unique slide titles • Use the Outline tab to help you check • Use simple transitions; advance on mouse click ISDSpotlight:Accessible PowerPoint 3
  4. 4. Text • Minimum font size 18-24 • Have good contrast • Don’t use colour as only method of emphasis • Not all screen projectors are the same quality as your laptop or PC ISDSpotlight:Accessible PowerPoint 4
  5. 5. Font design – Good & bad • This text is probably too small for people in the back • People in the back can probably read this text • This is a serif font, recommended for print • Sans serif is recommended for screen reading • Colour should have better contrast • Use bold or italics in addition to colour ISDSpotlight:Accessible PowerPoint 5
  6. 6. Content • Don’t crowd the slide • Use simple language • Hyper-links should be meaningful • Images should include alternative text • Embedded audio should have transcripts • Embedded video should be captioned ISDSpotlight:Accessible PowerPoint 6
  7. 7. Example of overcrowding 000 12535cam a2200421 i 450 001 4361473 007 ta 008 120705t20132013ne a b 001 0 eng 010 __ |a 2012022179 020 __ |a 9780123848666 (hardback) 020 __ |a 0123848660 (hardback) 040 __ |a DLC|e rda|b eng|c DLC|d OCLCO|d YDXCP|d CGU|d NhCcYME 042 __ |a pcc 050 00 |a QC880 |b .H65 2013 082 00 |a 551.51/5 |2 23 090 __ |a QC880 |b .H65 2013 |5 CaOGU 100 1_ |a Holton, James R., |e author. 245 13 |a An introduction to dynamic meteorology / |c James R. Holton, Gregory J. Hakim. 246 30 |a Dynamic meteorology 250 __ |a Fifth edition. 264 _1 |a Amsterdam : |b Elsevier : |b Academic Press, |c [2013] 264 _4 |c ©2013. 300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 338 __ |a volume |2 rdacarrier 504 __ |a Includes bibliographical references (pages 513-517) and index. 650 _0 |a Dynamic meteorology. 700 1_ |a Hakim, Gregory J., |e author. ISDSpotlight:Accessible PowerPoint 7
  8. 8. Focus on a few things Example of extent and content, media and carrier types in RDA: 300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 338 __ |a volume |2 rdacarrier ISDSpotlight:Accessible PowerPoint 8
  9. 9. Images should have alt text • Right-click to format picture • Choose “Alt Text” • Fill in title and description ISDSpotlight:Accessible PowerPoint 9
  10. 10. Focus on the important part of a screen shot • Do you really need to show the whole web page? • What will the audience be able to see? ISDSpotlight:Accessible PowerPoint 10
  11. 11. Accessibility Checker (livedemo) • Check slide titles • Check reading order of elements on the slide • Check for alternative text for images • Access by: • File • Info • Check for issues • Check accessibility ISDSpotlight:Accessible PowerPoint 11
  12. 12. Some resources (with accessible links) • WebAIM. PowerPoint Accessibility • Penn State. AccessAbility. PowerPoint Tips • Queen’s University. Accessibility Hub. Accessible PowerPoint Presentations Checklist ISDSpotlight:Accessible PowerPoint 12
  13. 13. Questions? Alison Hitchens Cataloguing and Metadata Librarian ahitchen@uwaterloo.ca x. 35980 ISDSpotlight:Accessible PowerPoint 13

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