NEFLIN - Organize Your Technology: Tools and Tips to Organize, Sync and Simplify Your Life


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We all make the resolution to stay organized and become more efficient learn how to utilize technology instead of letting it create clutter - both real and digital. During this presentation, help yourself become prepared to meet and exceed this goal. Learn how to declutter, dedupe and easily organize your files. Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed. Learn about tools you can use to help yourself stay organize. Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency.

Rachel Eichen is a presenter who has had over four years of teaching experience. She teaches librarian-centric webinars on such topics as G-mail, Memes, and Reddit. She also currently works as a clinical trainer teaching nurses how to use smartphone software in the hospital. In the past, Rachel has taught computer classes to passengers on the Grand Princess cruise ship. Rachel holds a Master’s degree in Library & Information Science and a bachelor’s degree in Technical Writing.

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  • Why Declutter?Its distractingCluttered house = cluttered mind.It will stamper your creativity and create a barrier to successFind the Quality in what you own. Be able to find the treasures. It’s hard to know what you own when its buried with a million other things or stuffed into an overfilled drawer or closetAn organized place with give you peace of mind and a sense of self-satisfaction. Don’t “dread” looking into drawers or around your house.Set about decluttering in an organized manner & set small goals- bouncing from one place to another will lead to nothing being completed.Set a goal (a folder, a type of file, a year)Create a vision in your head on how you want the space to look – - How are you going to access this stuff? By Year, By Name? By Album?
  • Good: HOA2011, Christmas2011Bad: Stuff, Pictures
  • NEFLIN - Organize Your Technology: Tools and Tips to Organize, Sync and Simplify Your Life

    1. 1. Organize Your Technology:Tools and Tips to organize,sync and simplify your lifePresented by:Rachel Eichen
    2. 2. Image from
    3. 3. Organize
    5. 5. • Duplicate Cleaner• Delete Duplicate Files
    6. 6. CCleaner
    7. 7. Folder Size
    8. 8. Organize Your Files
    9. 9. Create Folders• Right Click on Desktop (or within folder)• New > Folder• Name Meaningfully
    10. 10. Everything Has a Place• No Files left on Desktop or in folder• Create as many folders as needed• Folders Need Meaningful NamesTip: Use Folder View with Preview On to peak at files without opening themor use the slide arrow to make images largest enough to preview
    11. 11. Moving Files• PC:• Hold control to select multiple files• Control + X = Cut• Control + V = Paste• Control + A = Select All• Alternatively, you can drag files to a new folder• Mac• Hold Command to select Multiple Files• One select, click and drag to new folderTip: Make sure you cut don’t copy files as you move them
    12. 12. Rename Files• Image003 v. 2011JulyGabrielPoolParty100
    13. 13. PURGE
    14. 14. Do you reallyneed it?Picture Source
    15. 15. Change Your Set-Up• Change your default Save Destination & DownloadDestinations to Desktop (Not my documents or downloads-where things will just gather)
    16. 16. Never Let it Happen Again• When Downloading Rename Pictures, Documents give ameaningful Name• Date• Event• Person• Tag if possible
    17. 17. Downloading PicturesDelete, Delete, Delete
    18. 18. The Key: ClearYour DesktopRegularly
    19. 19. Organize incoming knowledge to maximize thetime you have and to avoid becomingoverwhelmed
    20. 20. Consider an Information Diet
    21. 21. Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedInBE AWARE OF NETFLIX QUEUESYNDROME WITH YOUR NEWS
    22. 22. Consider Dumping• Redundant News Sources• Those you are “saving” for later• Topics no longer of interest
    23. 23. Social Media• Follow in ONE place• Why are you followingthem?• If you skim or skip them70% of the time – delete,hide or unfollow
    24. 24. Cleaning Up Facebook• Delete your “likes”• “Hide” annoying family• “Unfriend” a few people• Create lists of close friends and family
    25. 25. Hide a Person’s Feed
    26. 26. Email• Get rid of the bacon• Create an account orfolder just for signingup
    27. 27. E-mail Conslidation• Consolidate Listservs (digest)• Consolidate “daily e-mails”
    28. 28. Tools you can use to helpyourself stay organized
    29. 29. Flipboard
    30. 30. Microsoft One Note
    31. 31. Evernote
    32. 32. Organizing Apps• CardStar• Passbook• Reminders/ Forget the Milk• Notes
    33. 33. Organize yourtechnology to ensuredata security, back-ups, and otherimportant processesare running at fullefficiency.
    34. 34. Look into Password Managers• Features:• Multi-browser• Multi-device• Password GeneratorsLastPass, Norton, Dashlane 1.1
    35. 35. Passwords• Change Everything!• One word is not enough – words, symbols, numbers, capitalization• Longer the better• Double Authentication when possible
    36. 36. Security QuestionsLIE!!!!!!!!!Mother’s Maiden Name?First Pet?First Concert?Favorite Book?Grandmother’s Maiden Name?First Car?
    37. 37. Back-up• Dropbox• SugarSync• Carbonite• iCloud
    38. 38. • Browser Extensions• Uninstall Programs• Turn off items onstart menuAnalyze YourSettings
    39. 39. Contact Eichen