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Toastmasters Evaluations Workshop slide share version

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Half Day workshop for Toastmasters in D74 - 2016 versionm

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Toastmasters Evaluations Workshop slide share version

  1. 1. TOASTMASTERS EVALUATIONS THE FOUNDATION TO EFFECTIVE DEVELOPMENT AND PROGRESS A Listening and Leadership Skill
  2. 2. IT HAPPENS TO THE BEST Failure is the Best Teacher Video Deleted – file is large
  3. 3. What Is JUDGING ?  Picking the Winner  Personal Value Judgement  Comparing to Others  Emotional Involvement  Personal Preferences  Score Sheet Guidelines . Its A Personal Value Judgment
  4. 4. What Is CRITISISM ?  Expression of Dislike  Finding Fault  Personal Judgement  Concern for Task  Generally Not Constructive  No Reason Given  Given Harshly . Management – Positional Power
  5. 5. What Is EVALUATING ?  Building Process  Comparison to Self  Measure Against Set Goals  Empathy and Understanding  Recommendations  Alternatives  Positive Mind Set . A Leadership Skill
  6. 6. The Pillars of Toastmasters Management , Chairmanship , Protocol, Process, PR & Practice Prepared Speaking Impromptu Speaking Listen and Think Evaluating Leadership
  7. 7. WHY EVALUATE ?  Give Constructive Feedback  Assist Speaker to Develop  Assist Speaker to Grow  Make Recommendations  Develop Listening Skills  Develop Management Skills  Develop Leadership Skills . To Build and Grow
  8. 8. BENEFITS FOR EVALUATOR  Develops an Attitude of Looking for “Good”  Opportunity to Help Others Grow  Builds Interpersonal Skills (EQ)  Builds Attention to Detail  Develop Listening Skills  Builds Knowledge Base  Builds Feedback Skills  Builds Impromptu Speaking Skills . Your Opportunity to Grow Others
  9. 9. BENEFITS FOR SPEAKER  Timely and Powerful Learning Aid  Accepting Open and Effective Feedback  Feedback Provides Personal Growth  Paves the Way to Better Speaking Skills  Provides Motivation  Builds Self Esteem  Builds Confidence  Recognition of Effort and Improvements . Your Opportunity to Learn
  10. 10. BENEFITS FOR CLUB  Defines Standards of Excellence  Build Positive Climate In Groups  Develops Role Models  Creates Success Orientated Atmosphere  Prevents  Lack of Recognition  Loss of Self Esteem  Failure to Improve  Poor Interpersonal Relationships VPE IS THE ADJUDICATOR
  11. 11. 9 Types of Evaluations Must Try Them All
  12. 12. EVALUATORS FOCUS POINTS This is Not About How Clever You Can Be What the Speaker DOES NOT WHO the Speaker IS ------------------------------------------------- The Criteria of the Speech Assignment NOT The Content of the Speech
  13. 13. EVALUATORS GOLDEN RULE IF YOU CANNOT GIVE A REALISTIC AND PRACTICAL ALTERNATIVE METHOD OF DOING IT THEN SHUT UP! Do Unto Others as You Would Like Done to You
  14. 14. You Have 3 Choices Who Do You Want To Be?
  15. 15. SENSITIVITY What Goes Around Comes Around Video Deleted – file is large
  16. 16. 6 x EVALUATION STYLES #1 Whitewash
  17. 17. 6 x EVALUATION STYLES #2 Cliff Hanger
  18. 18. 6 x EVALUATION STYLES (3) Know It All
  19. 19. 6 x EVALUATION STYLES #4 Destroyer
  20. 20. 6 x EVALUATION STYLES # 5 Revenge
  21. 21. 6 x EVALUATION STYLES # 6 The Developer
  22. 22. Pass or Repeat ?  D74 Uses Pass / Repeat system for C C’s  D74 Optional Pass / Repeat at A C Level  Each Club Can Decide  What is a Pass Mark ??  50% + 1 (60%) of Manual Criteria  You just have to learn and apply the skill  Proficiency & Mastery come with Practice  VPE can overrule as standards keeper . Perfection is only found in books
  23. 23. Process 1 – Before the Speech  Phone the Speaker a Day Before  Determine any Specific Needs (ask Speaker)  Read the Full Manual Assignment  Highlight Assignment Evaluation Guide Items  Read Previous Evaluations  Prepare to Develop. It takes Preparation & Concentration
  24. 24. Process 2 – During the Speech  Stick to Manual Criteria  Listen Attentively  Make Copious Notes  Identify at Least 8 to 10 Points  Select the 7 Best for Oral Evaluation  Check Your Points with Evaluation Panel . It takes Preparation & Concentration
  25. 25. Think Before You Speak You Cannot Undo words badly chosen Video Deleted – file is large
  26. 26. Process 3 – Present the Evaluation  THE ORAL EVALUATION • GOOD X 3 POINTS • CHANGE X 3 POINTS • BEST X 1 POINT SUMMARY
  27. 27. Process 3a - Present the Evaluation  Personalise Your Language *  Speak to the Speaker Directly  Answer All the Manual Questions  Note All Your Points in Manual  Include Improvements  Provide Clear Recommendations  Summarise . Making a Contribution
  28. 28. Personalise your language (1) Acceptable:  My reaction was ….  It appeared to me …..  I felt that you……  We believe …..  We felt that you….. Observational
  29. 29. Personalise your language (2) Unacceptable:  You should have ……  You failed to ……..  Your opening was …. Judgmental
  30. 30. Personalise your language (3) Acceptable:  I suggest …………….  I think ……………  Something I found helpful was ……. Building
  31. 31. Personalise your language (4) Unacceptable:  You should …………..  You must ……….  Good speakers do it by .. Telling NOT Selling
  32. 32. Process 4 – After the Evaluation  Discuss with the Speaker  Emphasise items not mentioned in Evaluation  Ask Speaker for Comments  Listen and Discuss  Reaffirm Strengths  Encourage. Making a Contribution
  33. 33. Other Evaluations Everybody is on show  Evaluate the EVALUATOR  GENERAL Evaluator (meeting officers)
  34. 34. Evaluate the Evaluator  Critical Step - Missed in Most Clubs  Assign Evaluators in the Audience – 1 per evaluator  Not Part of General Evaluators Role  Evaluate the Evaluators Forms  See Sample template form  Verbalise One at each meeting  Open Evaluation of Evaluators  Upgrades Standard for Evaluations. We Learn by Teaching
  35. 35. General Evaluations Upgrade Club & Meeting Standards  Generally an Experienced Toastmaster (?)  Assign /Advise General Evaluator Before Meeting  Provide General Evaluators Form / Template  G E ---Evaluates the Offices of the evening  See Sample Template form  Evaluates the Meetings Atmosphere  Professional, Well Advertised, Image, First Impressions, Fun, Camaraderie, Growth and Development, Treatment of Guests and Visitors, Learning etc  Is This a Place I want To Go To ?
  36. 36. Evaluators 10 “commandments” 1. Show you care 2. Suit your evaluation to the speaker 3. Learn the speaker’s objectives 4. Listen actively 5. Personalise your language. Its All About Them
  37. 37. Evaluators 10 “commandments” 6. Give positive reinforcement 7. Build a motivational climate 8. Evaluate behaviour – not people 9. Nourish self-esteem 10. Show the speaker how to improve Help Them Grow
  38. 38. Effective Feedback Direct From The Boss Video Deleted – file is large
  39. 39. Break
  40. 40. Workshop -- Lets Evaluate What are they going to Say???
  41. 41. THE WORKSHOP  ONE SPEAKER  ALL DELEGATES TO EVALUATE  3 EVALUATORS CHOSEN  EVALUATE THE EVALUATORS  OPEN DISCUSSION Learning By Doing
  42. 42. Reminders - Speech Evaluations  What is Criticism?  What is an Evaluation?  Key Elements to an Evaluation  To Listen and Observe  To Look for Areas of Improvement  To Be Truthful – No Hidden Agenda  To Build and Grow - Tactfully  To Assist Unselfishly  Compared to WHO? No Better Alternative = SHUT UP!
  43. 43. Adolph’s Evaluation Guide 1  Type of Speech (Purpose)  Message (How you feel)  Delivery (Showtime)  Structure (Credibility)  Body language (What you see)  Voice (How you hear it)  Words (Audience Knowledge)  Overall Impression For a Speech
  44. 44. Adolph’s Evaluation Guide 2  Stage Presence (venue management)  Visual Aids (appropriate, types used)  Handouts (timing, usefulness, clarity)  Slides (quality, skills on equip, death by pp)  Multi Media (appropriate, usage, sound )  Microphone (PA usage, control, skills)  Facilitation Skills (Questions/Answers, Activ.)  Overall Impression For a Presentation
  45. 45. Thank You  Web: www.adolph.co.za  Web: www.mentorzone.co.za  e-Mail adolph@adolph.co.za  Tel: 011- 794 - 5352  Cell: 082 - 493 - 9093

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