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How to write a formal letter II

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How to write a formal letter II

  1. 1. Seminario Inglés Jurídico ETIJ - 2019 E.T.I.J. Equipo de Trabajo en Ingles Jurídico. Dra. Adela Perez del Viso
  2. 2. With the advent of email, it is becoming less and less common to write letters, but the few letters that you will write will probably be very important ones, such as: letters for job / scholarship applications, letters for questionnaires or surveys which are part of your research, or letters of complaint to your bank manager, etc. It is very important, therefore, that your letters have the desired effect on the reader. In order to achieve this, they should be:  in the correct format  short and to the point  relevant  free of any grammatical or spelling mistakes  polite, even if you’re complaining  well presented
  3. 3.  42, Greyhound Road Perry Barr Birmingham B42 6HJ  Mr. E. Scrooge The Manager Barclay’s Bank Ltd 113 Mammon Street Andover HU4 9ET  5 April 2008  Dear Mr. Scrooge,  Application for post of trainee manager  knvkj fjruigf[3im42 m jro;2ir-]m 321p[‘- r421.rur0 ]ir]-9r` `hip9-8[#4lf t4[9t t3; to 4tp 34itp4tjkt.  mfo432ur4r’4r u0439 p4uitr0=r/`jr` ;r0=g4-0 . rjrr¦noo8n3if4f./,mf’w4f’4l’4tlrt432otr nbnfd ’21-1 dmku qw d fhg3yi3yi88ejb 3j83 3j kjfdi98ikq,mq,. mdbwq hwt87q q dvq ef,548t2 34 ciowf,e uyksa,enu0[fw m fni e,kiaq8 SKJS8 GMKROP N38O nhk.lv pr09lrnr,gf m.  fewjfi4wfr9i4r f4lfjo48f,.,fduvyqk4em,m4,.. v,,miij hjuyhwn.  emfufo8uf32j  Yours sincerely  Jane Teller
  4. 4. Later on, we will study the FORMAT OF A LETTER, and particularly the BUSINESS LETTER.
  5. 5.  Brainstorming of ideas  Organization and sequence  Drafting  Writing  Revision  Re- writing
  6. 6. writing process knowledge Subject matter knowledge Linguistic, rethoric and language kowledge Genre and stylistic kowledge
  7. 7.  A genre is a broad term that translates from the French to mean 'kind' or 'type.' In entertainment, this can translate to horror, romance, science fiction, etc.  In literature, there are some more defined genres. It is important to know which genre a piece of work falls into because the reader will already have certain expectations before he even begins to read.  Genre, in broad terms, refers to any works that share certain characteristics. If enough characteristics are in common, then the pieces are said to be in the same genre.  In literature, there are four main genres to help the reader focus their expectations for the piece, though these genres can be broken down even further.
  8. 8.  Letters are one type of GENRE.  A communication between to persons, intended to inform, to persuade, or to do both. “Letters” comprise an important part of writing in the legal field.  Letters may be:LETTERS WRITTEN TO CLIENTS LETTERS WRITTEN TO OTHER PEOPLE WHO ARE NOT CLIENTS.
  9. 9.  (1) Informative Letter: Letters to clients typically inform the client about the status of the case or request action from the client.  (2) Opinion Letter: Sometimes the lawyer will draft an opinion letter to explain the law as it relates to the client’s particular facts.  (3) Confirmation letters are written to clients to remind them of court dates, of what happened in court, or of conversations to which they have been a party.
  10. 10. LETTERS TO OTHER LAWYERS Demand letters Negotiation letters, or Informative letters. LETTERS TO OPPOSING PARTIES Letters to parties opposing the client who are not yet represented by legal counsel: They are typically to demand that the person do something or stop doing something. LETTERS TO THE COURT Conflict letters are written to the Court when an attorney has a conflict in court appearance dates. LETTERS TO OTHERS Confirmation letters are written to others with whom the lawyer or the office staff have spoken to create documentation of the conversation. Cover Letters: you file these letters along with your c.v., to apply for a job.
  11. 11. Documents for Private Use a. Contracts create a record of the agreement between parties. b. Wills and other “estate documents” reflect the wishes of the maker. Pleadings to file into Court a. Although the practice is to refer to any paperwork containing a caption and filed into the court as “pleadings,” some Procedural Codes (e.g. the Alabama Rules of Civil Procedure) specify the following as pleadings: --A Complaint—the document initiating a legal action that informs the court and the defendant as to the claim made by the plaintiff; --An Answer—the document filed by the defendant in response to the allegations made in the complaint; and --A Counterclaim—the document filed by the defendant alleging wrongdoing by the plaintiff.
  12. 12. OTHER PLEADINGS TO FILE INTO COURT: Discovery: (a) Interrogatories—Questions from one party to the other which must be answered in writing, under oath (b) Request for Production—A request for a party to provide documents, things, or access to real property in order for it to be inspected; (c) Notice of Deposition—A document setting a time and place for the parties, their attorneys, and the witness to meet and for the witness to testify, under oath, in front of a court reporter; and (d) Request for Admissions—A set of statements sent from one party to another to be either admitted or denied. (e) Request for Exam—A document requesting that the court order a party to submit to a mental or physical examination.
  13. 13. Parts of a formal letter
  14. 14. writing process knowledge Subject matter knowledge Linguistic, rethoric and language kowledge Genre and stylistic kowledge
  15. 15.  It involves:  Knowledge about the topic or issue you are writing  The jargon  Metalanguage derived from the discipline
  16. 16.  It involves:  Knowledge about the language (English)  Cohesion and coherence devices  How to put ideas into words  Grammar and lexical resources
  17. 17.  It involves:  Layout appropriacy  Genre conventions  Templates and samples  Dialect conventions  Linguistic features in relation to the genre  Register: formal vs informal

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