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chapter 1

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chapter 1

  1. 1. © Paradigm Publishing, Inc. 1 Objectives
  2. 2. Chapter 1: Creating, Printing, and EditingDocumentsPerformance Objectives Open Microsoft Word  Exit Word Create a Document  Edit a Document Save a Document  Move the Insertion Point Name a Document  Scroll in a Document Print a Document  Select Text Close a Document  Use the Undo and Redo Buttons Create a New Document  Use Help Open a Document  CHECKPOINT 2 CHECKPOINT 1© Paradigm Publishing, Inc. 2 Objectives
  3. 3. Open Microsoft Word To open Microsoft Word: 1. Click the Start button on the Taskbar at the Windows desktop. 2. Point to All Programs. 3. Click Microsoft Office. 4. Click Microsoft Word 2010. Start button © Paradigm Publishing, Inc. 3 Objectives
  4. 4. Open Microsoft Word…continued Quick Access toolbar Tabs Title bar File tab Ribbon Horizontal ruler Insertion point I-beam pointer Vertical ruler Vertical scroll bar Status bar Task bar © Paradigm Publishing, Inc. 4 Objectives
  5. 5. Open Microsoft Word…continued Feature Description Quick Access Contains buttons for commonly used commands toolbar Click the File tab and the Backstage view displays File tab containing buttons and tabs for working with and managing documents Title bar Displays document name followed by program name Tabs Contain commands and features organized into groups Area containing the tabs and commands divided into Ribbon groups © Paradigm Publishing, Inc. 5 Objectives
  6. 6. Open Microsoft Word…continued Feature Description Horizontal ruler Used to set margins, indents, and tabs Vertical ruler Used to set top and bottom margins I-beam pointer Used to move the insertion point or to select text Indicates location of next character entered at the Insertion point keyboard Vertical scroll bar Used to view various parts of the document Displays number of pages and words, View buttons, and the Zoom slider bar and can be customized by Status bar right-clicking on the Status Bar and then turning on or off the desired features © Paradigm Publishing, Inc. 6 Objectives
  7. 7. Create a Document  As you type text, you will notice that Word contains the following helpful features:  Word Wrap: You do not need to press the Enter key at the end of each line, because Word wraps text from one line to the next.  AutoCorrect: Word automatically corrects certain words as you type them. AutoCorrect also superscripts the letters that follow an ordinal number.  Automatic Spell Checker: By default, Word automatically inserts a red wavy line below words that are not contained in its Spelling dictionary or automatically corrected by AutoCorrect. © Paradigm Publishing, Inc. 7 Objectives
  8. 8. Create a Document…continued  Word also contains the following helpful features:  Automatic Grammar Checker: If the grammar checker detects a sentence that contains a grammatical error, Word inserts a green wavy line below the sentence.  Spacing Punctuation: When you type text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon.  Option Buttons: As you insert or edit text in a document, an option button may pop up.  AutoComplete: AutoComplete feature inserts an entire item when you type a few identifying characters. © Paradigm Publishing, Inc. 8 Objectives
  9. 9. Create a Document…continued To use the New Line command: 1. Position the insertion point. 2. Press Shift + Enter. Press Enter to begin a new line with 10 points of spacing. Press Shift + Enter to begin a new line without extra spacing. © Paradigm Publishing, Inc. 9 Objectives
  10. 10. Save a Document To save a document: 1. Click the Save button on the Quick Access toolbar. 2. Type the document name. 3. Click the Save button. Save button © Paradigm Publishing, Inc. 10 Objectives
  11. 11. Save a Document…continued Address bar Toolbar Navigation pane Type the document name in this text box. After typing the document name, click the Save button. Details pane © Paradigm Publishing, Inc. 11 Objectives
  12. 12. Save a Document…continued To save a document with Save As: 1. Click the File tab. 2. Click the Save As button. 3. Type a document name. 4. Press Enter. Save As button © Paradigm Publishing, Inc. 12 Objectives
  13. 13. Name a Document  Document names created in Word and other suite applications can be a maximum of 255 characters in length, including drive letter and any folder names, and may include spaces.  File names cannot include any of the following characters: forward slash (/) question mark (?) backslash () quotation mark (“) greater than sign (>) colon (:) less than sign (<) semicolon (;) asterisk (*) pipe symbol (|) © Paradigm Publishing, Inc. 13 Objectives
  14. 14. Print a Document To print a document: 1. Click the File tab. (continues on next slide) File tabButtons in QuickCommands area Tabs Buttons Information about the document displays in this area of the Info tab Backstage view. © Paradigm Publishing, Inc. 14 Objectives
  15. 15. Print a Document…continued 2. Click the Print Preview Print tab. Print button 3. Click the Print button. Print tab Navigation buttons Slider bar © Paradigm Publishing, Inc. 15 Objectives
  16. 16. Print a Document…continued  Click the Print button in the Print category to send the document to the printer and specify the number of copies you want printed in the Copies option text box.  Use the gallery in the Printer category to specify the desired printer.  The Settings category contains a number of galleries, each with options for specifying how you want your document printed. © Paradigm Publishing, Inc. 16 Objectives
  17. 17. Print a Document…continued To insert the Quick Print button on the Quick Access toolbar: 1. Click the Customize Quick Access Toolbar button. 2. Click Quick Print at the drop-down list. Customize Quick Access Toolbar button © Paradigm Publishing, Inc. 17 Objectives
  18. 18. Close a Document To close a document: 1. Click the File tab. 2. Click the Close button. Close button © Paradigm Publishing, Inc. 18 Objectives
  19. 19. Create a New Document To create a new document: 1. Click the File tab. 2. Click the New tab. 3. Click the Create button. New tab © Paradigm Publishing, Inc. 19 Objectives
  20. 20. Open a Document To open a document: 1. Click the File tab. 2. Click the Open button. 3. Double-click the document name. Open button © Paradigm Publishing, Inc. 20 Objectives
  21. 21. Open a Document…continued Address bar Toolbar Navigation pane To open a document, double-click the document name in this Content pane. © Paradigm Publishing, Inc. 21 Objectives
  22. 22. Open a Document…continued To pin a document: 1. Click the File tab. 2. Click the Open button. 3. Click the Pin button. Pin button © Paradigm Publishing, Inc. 22 Objectives
  23. 23. CHECKPOINT 1 1) Clicking this tab displays the 3) What keys are pressed to use the Backstage view. New Line command? a. File a. Shift + Enter b. Home b. Ctrl + Enter c. Insert c. Ctrl + Home d. View d. Shift + Home Answer Answer Next Question Next Question 2) What is the maximum number of 4) Do this to your document if you characters for naming a file? want it to display in the Recent a. 55 Documents list. b. 155 a. Save c. 255 b. Save As d. 355 c. Open Answer d. Pin Answer Next Question Next Slide © Paradigm Publishing, Inc. 23 Objectives
  24. 24. Exit Word To exit Word: 1. Click the File tab. 2. Click the Exit button. Exit button © Paradigm Publishing, Inc. 24 Objectives
  25. 25. Edit a Document  You may need to change, or edit, documents that you create.  To edit a document, use the mouse, the keyboard, or the mouse in combination with the keyboard to move the insertion point to specific locations in the document. © Paradigm Publishing, Inc. 25 Objectives
  26. 26. Edit a Document…continued  Editing a document may include inserting or deleting text.  To insert text in a document, position the insertion point in the desired location and then type the text. By default, existing characters move to the right as you type the text.  If you want to type over existing text rather than have it move to the right as you insert new text, you will need to turn on the Overtype mode. With the Overtype mode on, anything you type will replace existing text. © Paradigm Publishing, Inc. 26 Objectives
  27. 27. Edit a Document…continued To delete Press Character right of insertion point Delete key Character left of insertion point Backspace key Text from insertion point to beginning of word Ctrl + Backspace Text from insertion point to end of word Ctrl + Delete © Paradigm Publishing, Inc. 27 Objectives
  28. 28. Move the Insertion Point  Word contains navigation buttons for moving the insertion point to specific locations within a document. Previous button Next button © Paradigm Publishing, Inc. 28 Objectives
  29. 29. Move the Insertion Point…continued To use the Go To option: 1. Click the Find button arrow located in the Editing group Find button of the Home tab. arrow 2. Click Go To at the drop- down list. Find and Replace 3. At the Find and Replace dialog box dialog box with the Go To tab selected, type the page number in the Enter page number text box. 4. Press the Enter key. © Paradigm Publishing, Inc. 29 Objectives
  30. 30. Move the Insertion Point…continued To use the Select Browse Object: 1. Click the Select Browse Object button. 2. At the palette of browsing choices, click the desired option. Select Browse Object button © Paradigm Publishing, Inc. 30 Objectives
  31. 31. Move the Insertion Point…continued To move insertion point Press One character left Left Arrow One character right Right Arrow One line up Up Arrow One line down Down Arrow One word to the left Ctrl + Left Arrow One word to the right Ctrl + Right Arrow To end of a line End To beginning of a line Home © Paradigm Publishing, Inc. 31 Objectives
  32. 32. Move the Insertion Point…continued To move insertion point Press To beginning of current paragraph Ctrl + Up Arrow To beginning of next paragraph Ctrl + Down Arrow Up one screen Page Up Down one screen Page Down To top of previous page Ctrl + Page Up To top of next page Ctrl + Page Down To beginning of document Ctrl + Home To end of document Ctrl + End © Paradigm Publishing, Inc. 32 Objectives
  33. 33. Scroll in a Document  In addition to moving the insertion point to a specific location, you can use the mouse to move the display of text on the document screen.  Scrolling in a document changes the text displayed but does not move the insertion point.  Use the mouse with the Vertical scroll bar, located at the right side of the screen, to scroll through text in a document. Vertical scroll bar © Paradigm Publishing, Inc. 33 Objectives
  34. 34. Select Text  You can use the mouse or the keyboard to select a specific amount of text.  When text is selected, it displays with a blue background as shown below.  The Mini toolbar also displays, in a dimmed fashion, and it contains options for performing common tasks. Mini toolbar Selected text © Paradigm Publishing, Inc. 34 Objectives
  35. 35. Select Text…continued To select Complete these steps using the mouse A word Double-click the word. A line of text Click in the selection bar to the left of the line. Multiple lines of text Drag in the selection bar to the left of the lines. Hold down the Ctrl key, then click anywhere in the A sentence sentence. Double-click in the selection bar next to the A paragraph paragraph or triple-click anywhere in the paragraph. Multiple paragraphs Drag in the selection bar. Triple-click in the selection bar or click Select button An entire document in Editing group and then Select All. © Paradigm Publishing, Inc. 35 Objectives
  36. 36. Select Text…continued  To select sections of text other than a word, sentence, or paragraph, position the I-beam pointer on the first character of the text to be selected, hold down the left mouse button, drag the I-beam pointer to the last character of the text to be selected, and then release the mouse button.  You can also select all text between the current insertion point and the I-beam pointer. To do this, position the insertion point where you want the selection to begin, hold down the Shift key, click the I-beam pointer at the end of the selection, and then release the Shift key. © Paradigm Publishing, Inc. 36 Objectives
  37. 37. Select Text…continued  To select a specific amount of text using the keyboard, turn on the Selection mode by pressing the F8 function key.  With the Selection mode activated, use the arrow keys to select the desired text.  If you want to cancel the selection, press the Esc key and then press any arrow key. © Paradigm Publishing, Inc. 37 Objectives
  38. 38. Select Text…continued To select Press One character to right Shift + Right Arrow One character to left Shift + Left Arrow To end of word Ctrl + Shift + Right Arrow To beginning of word Ctrl + Shift + Left Arrow To end of line Shift + End To beginning of line Shift + Home One line up Shift + Up Arrow One line down Shift + Down Arrow © Paradigm Publishing, Inc. 38 Objectives
  39. 39. Select Text…continued To select Press To beginning of paragraph Ctrl + Shift + Up Arrow To end of paragraph Ctrl + Shift + Down Arrow One screen up Shift + Page Up One screen down Shift + Page Down To end of document Ctrl + Shift + End To beginning of document Ctrl + Shift + Home Entire document Ctrl + A © Paradigm Publishing, Inc. 39 Objectives
  40. 40. Use the Undo and Redo Buttons  If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to Undo Redo button button retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar.  You can undo text or commands.  If you use the Undo button and then decide you do not want to reverse the original action, click the Redo button. © Paradigm Publishing, Inc. 40 Objectives
  41. 41. Use the Undo and Redo Buttons…continued To undo an action performed earlier: 1. Click the Undo button arrow. 2. Click the desired option in the drop-down list. Undo button arrow © Paradigm Publishing, Inc. 41 Objectives
  42. 42. Use Help To use Help: 1. Click the Microsoft Microsoft Word Word Help button. Help button 2. Type a topic or feature. 3. Press Enter. 4. Click the desired topic. Word Help window © Paradigm Publishing, Inc. 42 Objectives
  43. 43. Use Help…continued © Paradigm Publishing, Inc. 43 Objectives
  44. 44. CHECKPOINT 2 1) With this mode on, anything you 3) Press this key to delete a character type will replace existing text. to the left of the insertion point. a. Insert a. Backspace b. Overtype b. Insert c. Backstage c. Delete d. Overwrite d. Enter Answer Answer Next Question Next Question 2) You can use this option to move 4) Press these keys to select an the insertion point to a specific entire document. page within a document. a. Ctrl + E a. Locate b. Ctrl + S b. Search c. Ctrl + D c. Browse d. Ctrl + A d. Go To Answer Answer Next Question Next Slide © Paradigm Publishing, Inc. 44 Objectives

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