In this webinar, we heard from Victoria Stanford on how Nalcor uses Aconex to efficiently manage reviews and approvals on workflows like RFI's, design reviews and submittals. As an example, see how Nalcor was able to reduce turnaround times of technical documents from 30 days to only 10 on Lower Churchill, a phased project to build two hydroelectric facilities in Canada. Plus Boston Consulting Group presented on key trends and process improvements in the construction industry.

1. 1
Featured Project:
The Wroclaw West Bypass, Poland
Trusted by the world’s largest projects
Cutting Approval Cycles
From 30 Days to Ten
With

2. 2
Agenda
Introduction
Industry Success
Platform Demo
Q&A
Luigi Chiolini, Boston Consulting Group
Victoria Stanford, Nalcor Energy
Steve Wilson, Aconex

3. 3
Industry landscape
• Large, geographically dispersed project teams
• Increased demand for visibility and reporting
• Efficiency to maintain competitiveness
• Time is money

4. 4
Project complexity
Project-wide network of a major global engineering firm
• Long tail of communication
that is not often visible to key
stakeholders including the
owner or JV partner
• Dispersed teams
• Multiple project phases, each
with critical information hand-
offs
• Huge margin for error
• Significant inherent inefficiency
* Data from the Aconex system

5. 5
Boston Consulting Group
process presentation
This was a 15-minute BCG presentation
View the complete webinar at aconex.com/Webinars

6. 6
Victoria Stanford
Information Management
“We make a strong commitment to provide safe,
reliable and dependable electricity…”

7. 7
Key workflow process challenges
• Cross-organization communication and visibility
• Volume of information and revisions
• Ensuring final docs and drawings move on to handover

8. 8
The magnitude of power projects
* Data based on power projects that Aconex has been involved in globally.
616,932 mails 166 organizations 6 countries
547,118 documents 2,807 users 2,256,282 decisions

9. 9
Improving Nalcor delivery
and business outcomes
• Company-wide approach
• Process definition and improvement
• Using technology to support Nalcor corporate initiatives

10. 10
Design review for RFP creation in the past
• One reviewer at a time in a dedicated room
• Multiple disciplines - civil, electric and mechanical
• Mark ups on hard copy drawing
• Delayed RFP over a month
• Delayed contracting
• Delayed construction

11. 11
Design review for RFP creation with Aconex
• Simultaneous reviews by multiple disciplines
• 2 week turnaround on design reviews
• RFPs completed and sent out on time
• Contracts in place on time
• Work starts on schedule

12. 12
How Nalcor is using Aconex
Goal: build and improve business processes
• Speed up approval cycles: RFIs, Submittals, Changes
• Efficiently communicate with subs and suppliers
• Improve document accessibility and transmission

13. 13
Aconex = transparency and accountability
• Transparency means having information and
data available
• Accountability is taking responsibility and
recognizing the decisions and actions taken by
the company.
• Aconex helps support transparency and
accountability
Nalcor is committed to being open, transparent
and accountable across its operations.

14. 14
Projects like Lower Churchill need collaboration
to reduce risk and deliver long-term benefits
$6.2 billion government
infrastructure
Federal government
compliance
Over 300 internal
project team members
100+ year
asset lifetime
Significant employment
and economic benefit
Joint venture
agreement
Thousands of
document reviews

15. 15
A project-wide solution helps to standardize
processes and embed best practice
Documents available
immediately
without delay or expense
of print and send
Real time visibility
and status reporting
Easy to set up
and automate
Smoother document
review
with process and
information tracking
Complete document
oversight
Deep collaboration
and accuracy across
multiple organizations
Manage governance
and risk
within complex business
agreements
Iron clad audit trail
Permission and
access controls

16. 16
30
10
0
10
20
30
Without
Aconex
With
Aconex
Technical document review
process (days)
Improved workflow
turnaround
Faster document
control
Transmittal issue times
48X FASTER
Delivering measurable value and
ROI gains across the project
Without Aconex
With Aconex
Reduced IT
infrastructure costs
$
Cloud-based software

17. 17
Aconex collaboration
Save money, increase productivity. Manage project risk.
Cloud & Mobile
Information & Process
Management
Engineering
& Construction
Project-Wide
Across the
Project Lifecycle
Plan Design Construct OperateBid
OperatorSub-contractorsContractorConsultantsOwner EPC Designer

18. 18
One integrated collaboration platform for project
information and process
Owner EPC Designer Consultants Contractor Subcontractors
Client Service & Support
Web Mobile APIs
Information & Process Management
Platform
Document Management 3D Modeling Field Inspections
Correspondence Registers Bidding & Tenders
Workflows O&M / Deliverables Site Mobility
Network Integration API Reporting & Search
Infrastructure 2D & 3D Viewer Archiving
Operator

19. 19
RFIs–limited accountability,visibility andtracking
TIME
Incomplete & Inefficient
information capture
Limited accountability &
visibility
Manual tracking,
Reporting & Auditing
RFI raised by initiator and
emailed to Responder
Review content, returns if
incomplete
SME Input entered
and returned
Response created and
returned. SME Input
reviewed
Action Taken
Update of RFI / TQ Log
Decides is Subject
Matter Expert input is
required
Creation of / addition to
RFI / TQ Log

20. 20
RFIswithAconex:control,structureandvisibility
Greater process control
and structure
Team wide visibility Trusted Delivery
RFI raised by initiator
and mailed to
Responder
Review content,
returns if
incomplete
SME Input
entered and
returned
Response created
and returned. SME
input reviewed.
Action Taken
Decides is Subject
Matter Expert input is
required
TIME
Typicalcycletimereductionfrom5to2days

21. 21
TIME
Complete
information capture
Project wide
visibility
REQUESTOR:
Creates and
issues with Mail
Forms
APPROVER:
Reviews,
responds
REQUESTOR:
Reviews
response
APPROVER:
Receives,
approves
REQUESTOR:
Proceeds
with changes
Issues
follow-up
documents
Process Tracking &
reporting
Complete audit
trail
Prepares
Impact
Assessment
ChangeRequestswithAconex:
fast,complete information capture
TIME
FUNCTIONAL
LEAD:
Reviews
Typical cycle time reduction from
7 weeks to 1 week

22. 22
The world’s most widely-used collaboration
platform for engineering & construction
500
thousand
users worldwide
$800
billion
in projects
1.1
billion
documents
48
thousand
companies served
70
countries
around the world
40
offices
globally
RTD Chiyodo BG Group
Tanker Pacific Leighton Welspun Bilfinger
New York City Hall Reconstruction | $100M
Dubai Metro | $7.8BSydney Opera House Renovation
Panama Canal Expansion | $3.2B University of Montreal Hospital | $390M
Denver Airport | $544M

23. 23
Aconex: reducing approval cycle time
This was a 20-minute platform demo in the live webinar
To request a personal demo: aconex.com/Demo
• Overview
• RFIs
• Submittals
• Design reviews

24. 24
Process improvement with Aconex
Aconex Professional Services
Delivering value through
customer engagements
• Process Discovery Workshop
• Process Mapping & Assessment
• Enterprise Deployment Standards

25. 25
Featured Project:
The Wroclaw West Bypass, Poland
Trusted by the world’s largest projects
Learn more at
aconex.com/Demo
With thanks to our participants from
&