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Clinical Engineering Development
               Workshop




2009 Australian Annual Conference of Engineering and
             Physical Science in Medicine

                  7th 8th of November 2009
                        Canberra ACT


                                                       1
Specification & Planning
For Intensive Care Units (ICUs)




           Achi (A.C.) Kushnir
             Project Engineer
           Electro Medical Unit



                                  2
Overview
                                          Equip. Specification/Data
  Clinical                                      Management
Service Plan




                      Planning of anICU
                           Planning ICU
                             Unit


   Planning ICUs in                         The Design
       the future                             Team


                                                               3
Intensive Care Unit - Background
   ICUs provide critical care to patients with life
    threatening illness or injury
   Coordination of clinical expertise,
    technological and therapeutic resources for
    patients in critical condition



                                                   4
Intensive Care Unit - Background

    * >20% of hospital budget
    Average cost per day per patient between
     $3000 -$3500 (AUD)




                                           5
ICU Specification

         Clinical Service Plan
   Projected population growth & population
    requirement
   Sources of patients
   Admission and discharge criteria
   Expected rate of occupancy
   Economic investment
   Work force planning
   Technological resources
                                               6
ICU Specification

        Clinical Service Plan

Facilities and Space allocation
   Australian Health Facility Guide lines
   Room Layout and Data sheets



                                             7
8
9
10
ICU Specification

Data Management




                       11
ICU Specification

             Data Management
   Electronic Medical Records (EMR)

   Improved quality of care to the patient
   Predictive software
   Remote Data Transmission capabilities
   Reduction in Admin. Tasks
   Reduction in paper consumption


                                              12
ICU Specification

Data Management




                       13
ICU Specification

Equipment Specification




                          14
The Design/Planning Team

   Intensive Care Director
   NUM – Nurse Unit Manager
   Hospital Administrators
   End Users (Nurses, Doctors, ICU staff)
   Architects
   Engineers (Hospital Services Engineer,
    Electrical, Mechanical, Clinical/Biomedical
    etc.)
                                                  15
The Design/Planning Team
   Clinical Staff, Clinical Management

-   Explaining their needs as end users
-   Work flow of patients
-   Functional relationship brief




                                          16
The Design/Planning Team

    Architects
-   Translating the clinical needs into a design
    that can be transformed into an actual
    construction.
-   Ensure standards and guidelines are
    maintained (BCA, AHFG, TS11 etc.)



                                               17

        The Design/Planning Team

     Hospital Management
    (Health Facility planner)

   Ensuring the planning and the design comply to
    TS11 and HFG standards and within the budget!




                                                     18
Mechanical Engineering
   Air movement between spaces must be designed in
      such a way that cross infection is prevented.
   Pressure regimes were designed between clean and
    dirty areas and with segregation between fresh intakes
    and exhaust points
   Medical gases
   Air conditioning must be adjusted for the needs of the
    ICU unit



                                                         19
Biomedical/Clinical Engineers
   Ensuring the equipment suits the clinical needs
   Input in the equipment purchase process
   Design of the environment in relation to the equipment
    needs
   Contribute to the safe use of the equipment and
    technology




                                                             20
Electrical Engineer

-   What type of equipment is involved?

-   Load requirements

-   Emergency electrical supply (Generator or UPS)

-   Lighting requirements



                                                     21
ICU PLANNING IN THE
             FUTURE
• Higher proportion of aged
 individuals
• Population is increasing
• The ability to perform more complex
procedures

                                        22
ICU PLANNING IN THE
              FUTURE
Closed patient room design




                              23
ICU PLANNING IN THE
                 FUTURE

   Technology and medical innovation will have an impact on
    how we design our ICUs and how they will operate in the
    future




                                                               24
ICU PLANNING IN THE
              FUTURE
Develop ICU units to cater for health problems with
adaptive design

The link between mobile phone use and development
of brain tumours…




                                                  25
26
Acknowledgements

ElectroMedical Unit – NSW Public Works

Joe Gomes/Architect NSW Government’s Architect Office

Halina Nagiello - Health Facility Planner Manager
(Westmead Children’s Hospital )

Chris Hill – Mechanical Engineer/NSW Public Works

Philip Wenhem – PM/CC / Philips Health Care
References
(1) Australian Health Facility Guidelines 2009, Health Facility
    Briefing and Planning of Intensive Care Units (Pages 518 – 549)
(2)   Reducing Overall Design and Construction Costs on Healthcare
      and Hospital Projects, William N. Bernstein
      (h ttp://www.bernarch.com/Publications-
      ReducingOverallDesignandConstructionCosts-HospitalNewspaper.4-09.htm)


(3)   Delivering the means for better health care, Justin Liew –
      Engineers Australia Magazine, April 2008
(4)   The Patient Process as the basis for the Design of an ICU
       Article: B. Regli and J. Takala(2006)
(5) NSW Government Action Plan for Health, Intensive Care Service Plan,
    NSW Health 2001

(6) Health Care Design Magazine, October 2009
      (http://www.healthcaredesignmagazine.com/ME2/dirmod.asp?sid=&nm=&type=Publishing&mod=Publications
      %3A
      %3AArticle&mid=8F3A7027421841978F18BE895F87F791&tier=4&id=E9D3890833C749E3B963351F91E444B
      3# )
                                                                                                          28
Thank you…


Achi (A.C.) Kushnir
achi.kushnir@gmail.com


                         29

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Planning and specification of Intensive Care Units

  • 1. Clinical Engineering Development Workshop 2009 Australian Annual Conference of Engineering and Physical Science in Medicine 7th 8th of November 2009 Canberra ACT 1
  • 2. Specification & Planning For Intensive Care Units (ICUs) Achi (A.C.) Kushnir Project Engineer Electro Medical Unit 2
  • 3. Overview Equip. Specification/Data Clinical Management Service Plan Planning of anICU Planning ICU Unit Planning ICUs in The Design the future Team 3
  • 4. Intensive Care Unit - Background  ICUs provide critical care to patients with life threatening illness or injury  Coordination of clinical expertise, technological and therapeutic resources for patients in critical condition 4
  • 5. Intensive Care Unit - Background  * >20% of hospital budget  Average cost per day per patient between $3000 -$3500 (AUD) 5
  • 6. ICU Specification Clinical Service Plan  Projected population growth & population requirement  Sources of patients  Admission and discharge criteria  Expected rate of occupancy  Economic investment  Work force planning  Technological resources 6
  • 7. ICU Specification Clinical Service Plan Facilities and Space allocation  Australian Health Facility Guide lines  Room Layout and Data sheets 7
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  • 12. ICU Specification Data Management  Electronic Medical Records (EMR)  Improved quality of care to the patient  Predictive software  Remote Data Transmission capabilities  Reduction in Admin. Tasks  Reduction in paper consumption 12
  • 15. The Design/Planning Team  Intensive Care Director  NUM – Nurse Unit Manager  Hospital Administrators  End Users (Nurses, Doctors, ICU staff)  Architects  Engineers (Hospital Services Engineer, Electrical, Mechanical, Clinical/Biomedical etc.) 15
  • 16. The Design/Planning Team  Clinical Staff, Clinical Management - Explaining their needs as end users - Work flow of patients - Functional relationship brief 16
  • 17. The Design/Planning Team  Architects - Translating the clinical needs into a design that can be transformed into an actual construction. - Ensure standards and guidelines are maintained (BCA, AHFG, TS11 etc.) 17
  • 18. The Design/Planning Team  Hospital Management (Health Facility planner)  Ensuring the planning and the design comply to TS11 and HFG standards and within the budget! 18
  • 19. Mechanical Engineering  Air movement between spaces must be designed in  such a way that cross infection is prevented.  Pressure regimes were designed between clean and  dirty areas and with segregation between fresh intakes and exhaust points  Medical gases  Air conditioning must be adjusted for the needs of the ICU unit 19
  • 20. Biomedical/Clinical Engineers  Ensuring the equipment suits the clinical needs  Input in the equipment purchase process  Design of the environment in relation to the equipment needs  Contribute to the safe use of the equipment and technology 20
  • 21. Electrical Engineer - What type of equipment is involved? - Load requirements - Emergency electrical supply (Generator or UPS) - Lighting requirements 21
  • 22. ICU PLANNING IN THE FUTURE • Higher proportion of aged individuals • Population is increasing • The ability to perform more complex procedures 22
  • 23. ICU PLANNING IN THE FUTURE Closed patient room design 23
  • 24. ICU PLANNING IN THE FUTURE  Technology and medical innovation will have an impact on how we design our ICUs and how they will operate in the future 24
  • 25. ICU PLANNING IN THE FUTURE Develop ICU units to cater for health problems with adaptive design The link between mobile phone use and development of brain tumours… 25
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  • 27. Acknowledgements ElectroMedical Unit – NSW Public Works Joe Gomes/Architect NSW Government’s Architect Office Halina Nagiello - Health Facility Planner Manager (Westmead Children’s Hospital ) Chris Hill – Mechanical Engineer/NSW Public Works Philip Wenhem – PM/CC / Philips Health Care
  • 28. References (1) Australian Health Facility Guidelines 2009, Health Facility Briefing and Planning of Intensive Care Units (Pages 518 – 549) (2) Reducing Overall Design and Construction Costs on Healthcare and Hospital Projects, William N. Bernstein (h ttp://www.bernarch.com/Publications- ReducingOverallDesignandConstructionCosts-HospitalNewspaper.4-09.htm) (3) Delivering the means for better health care, Justin Liew – Engineers Australia Magazine, April 2008 (4) The Patient Process as the basis for the Design of an ICU Article: B. Regli and J. Takala(2006) (5) NSW Government Action Plan for Health, Intensive Care Service Plan, NSW Health 2001 (6) Health Care Design Magazine, October 2009 (http://www.healthcaredesignmagazine.com/ME2/dirmod.asp?sid=&nm=&type=Publishing&mod=Publications %3A %3AArticle&mid=8F3A7027421841978F18BE895F87F791&tier=4&id=E9D3890833C749E3B963351F91E444B 3# ) 28
  • 29. Thank you… Achi (A.C.) Kushnir achi.kushnir@gmail.com 29

Editor's Notes

  1. Planning – Clinical Service Plan Planning – Equipment Specification, Data Management Planning – The Design Process Planning in the Future
  2. Comments/Notes Intensive Care Units provide critical care to patients with life threatening illness or injury - Could mentioned here the different types of ICUs : Neonatal, Psychiatric, Cardiac Care Unit, Neuro Surgical, General etc.
  3. Intensive Care Units currently represent the largest clinical cost centres in hospitals, with expenses estimated to be in average up to 20% of the hospital budget. Data from publically available us Hospital data bases had estimated the mean cost for one day at an ICU unit to be ~$2400 ICU units are a very expensive investment, because of the nature of the services and the ratio of patients to staff. For these reasons it is very important to be able plan ICU units effectively and efficiently and be able to accommodate future demand and needs since the cost involved in constricting and maintaining a unit is very high.
  4. It is important to understand the 3 different levels of ICU care : Level 1 : Provides monitoring , observation and short term ventilation. Level 2 : Provides observation, monitoring & long term resident doctors Level 3 : Provides all aspects of intensive care including invasive haemo dynamic monitoring& dialysis There are 4 broad models of intensive care applicable within Australia: Combined Critical Care (including : high dependency area, intensive care and Coronary Care) – to be used where flexibility of bed utilisation is important. Relevant for rural or regional hospital Combined General Intensive Care- Larger hospitals usually where it is possible to combine all patient subgroups, allows for more efficient running of the unit and cross fertilisation of education. Hot Floor Model – this model incorporates a collection of sub speciality intensive care units (usually: cardiothoracic, trauma, neurosurgical and general intensive cares, a more comprehensive model could include collocating of ICU with Theatres, Emergency, CCU and Medical Imaging. The main advantage here is the efficiency in services and avoiding duplication in management, policies etc. The main disadvantage is the issue of managing large stuff of nurses and Doctors and the infection control issues in co locating units together. As it was highlighted in the SARS outbreak in 2003 Separate Intensive Care unit – Separation of intensive care units with the main advantage of using different groups to control portions of the Intensive care resources of the hospital, it encourages the development of sub speciality medical nursing skills but at the same time it duplicates the management, procedures and policies. Work flow diagrams/Functional Relationship diagrams – these two could also be mentioned in the planning title under clinical input…. Health Facility Guidelines (Text + Diagrams) – [Pages 519 – 522] Mentioned here the 4 different Operational Modes , explain briefly + mentioned adv. Vs. Dis Perhaps with Graphs or images - Combined Critical Care - Combined General Intensive Care - Hot Floor - Separate Intensive Care Units Level of Service Article Diagrams + Text
  5. Photos from HFG for Room Layout and Room Data sheet (page 526-527 HFG) Talk to Joe how to find it/Contact Halina Fittings and furniture Fixtures, equipment and associated services
  6. Require for example minimum clearance between the bed and the wall to allow resuscitation procedure without restricting staff movements.
  7. The lack of interoperability standards between systems, the high cost of infrastructure, and the high cost in general of the application's development are all barriers to entry. EMR SystemS will have a direct impact on operational flow and infrastructure/architecture planning. Other infrastructure : Internet connectivity (Optic fibres and wireless connectivity) Observation wont require nurses to be next to the patients, dose will be given automatically and recorded accordingly Less paper, less foot print Decrease of time nurses spend on administration& documentation (and reduce the high cost due to staffing which contributes to 56% of ICU cost) Can improve critical medical decisions by providing the most up-to-date clinical information at point-of-care Can improve critical medical decisions by providing the most up-to-date clinical information at point-of-care Several operational benefits in running the ICU Department Will require storage facilities for those files, network and archives - Interface with existing hospital data systems, data retrieval(Laboratory results, X Ray reports, etc) Remote data transmission capabilities (patient's information is available across the health network, allowing seamless portability ) Implementing EMR systems in intensive care units will require infrastructure for installation, integration with the existing hospital system and education of the staff – elements that do not involve major risks to the patients.
  8. Data Management Systems Available The revolution of Electronic Medical Records [EMR] (Put an Image) talk about advantages: Observation wont require nurses to be next to the patients, dose will be given automatically and recorded accordingly Less paper, less foot print Saves up work force, less need for nurses Will require storage facilities for those files, network and archives (much less storage compared to paper and much easier means to access patient information from various locations) - Interface with existing hospital data systems, data retrieval (Laboratory results, X Ray reports, etc) Remote data transmission capabilities Implementing EMR systems in intensive care units will require infrastructure for installation, integration with the existing hospital system and education of the staff – elements that do not involve major risks to the patients.
  9. Data Management Systems Available The revolution of Electronic Medical Records [EMR] (Put an Image) talk about advantages: Observation wont require nurses to be next to the patients, dose will be given automatically and recorded accordingly Less paper, less foot print Saves up work force, less need for nurses Will require storage facilities for those files, network and archives (much less storage compared to paper and much easier means to access patient information from various locations) - Interface with existing hospital data systems, data retrieval (Laboratory results, X Ray reports, etc) Remote data transmission capabilities Implementing EMR systems in intensive care units will require infrastructure for installation, integration with the existing hospital system and education of the staff – elements that do not involve major risks to the patients.
  10. Intensive care unit equipment includes(1) patient monitoring (Physiologic monitoring system, pulse oximeter etc), (2)life support and emergency resuscitation devices(Ventilators, infusion pumps,etc), and diagnostic devices (MOBILE X Ray Units and blood analysis equipment and so on), Beds: 1)Patient Monitoring Equipment 2) Read more: http://www.surgeryencyclopedia.com/Fi-La/Intensive-Care-Unit-Equipment.html#ixzz0V7ZtfNaU Briefly go through Types of Equipment that are included in ICU units with Photos( Ventilator, Infusion Pumps, Monitors) Use a lot of photos in this section of equipment images and photos for illustration Infection Control and its affect on Equipment Specification (Keyboards and mouses){ 50 times dirtier than Toilets.} Remote Health and the requirements (IP Camera and communication infrastructure) Ability to integrate medication dose, ventilator data to the centralised monitor for full range of parameters to be covered Predictive Software,( Navigator / Apachi System)
  11. Idea to represent each group with a photo… Need to explain briefly about each group
  12. End user Translating the clinical needs into a workable and agreed environment including all the required facilities, in a manner that could be transformed into an actual construction. Ensure standards and guidelines are maintained (BCA, fire and safety requirements, HFG, TS11 etc.)
  13. Engineering Services and Sustainable development
  14. According to the a Australian journal of Health care Infection, the economic consequences of health care acquired infections of Australian patients admitted to hospitals is around 850,00 lost bed days per year – which is equivalent to 1 Billion $ in lost bed days!!!
  15. Design of the envi. In relation to the equipment needs Safe use of the equip and technology
  16. Electrical Engineering: Load requirements Emergency backup Electrical Supply (Diesel Generator, UPS, etc.) – the critical matter of patients on life support equipment and the importance for them to have undisrupted access to electrical supply.
  17. Today the portion of the population which is over 65years old is around 14% and is projected that by the year of 2056 will reach 25% of the population Will reach 35 million by 2040
  18. Today the portion of the population which is over 65years old is around 14% and is projected that by the year of 2056 will reach 25% of the population Will reach 35 million by 2040
  19. Despite all of our planning the unforeseen may still arise, as this short segment will illustrate You can not plan the unexpected , how ever as a rule thumb if you fail to plan you plan to fail... Sometime the unexpected can have far reach consequences The smallest and least expected matters can have far reach consequences as this ex. Will illustrate. Making sure new systems would integrate correctly with existing systems which were designed according to past building codes… (Such as in the CHW-MRI) Mentioned issues such as access to the site which is operational…as mentioned in EA article page 30