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Linking a Thesaurus To SharePoint for Content Management


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Integration of a thesaurus usable with Access Innovations, Inc.'s Machine Aided Indexer into Microsoft SharePoint.

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Linking a Thesaurus To SharePoint for Content Management

  1. 1. Linking a Thesaurus To SharePoint for Content Management Scott Denning Tao Liu Access Innovations, Inc.
  2. 2. ASRT Taxonomy• American Society of Radiologic Technologists• Membership organization, more than 100,000 members• Access Innovations, Inc.• Taxonomy to encompass – Knowledge domain – Organizational structure
  3. 3. ASRT Taxonomy• Intent was to have the taxonomy serve both as a structure for indexing documents, and eventually as a tool which would facilitate keyword suggestion for documents at time of generation.• Thus, terms needed to be linked to content, as well as descriptive of content
  4. 4. ASRT Taxonomy• Not just for indexing, but in support of total content management of documents from many different sources
  5. 5. Requirements• Use metadata from existing documents, as well as providing/suggesting metadata for created documents• ASRT is a “MicroSoft Shop”• Support storage as XML documents• MS Office 2003, XML support features• SharePoint™
  6. 6. SharePoint• Supports taxonomies, but does not provide taxonomies• SharePoint’s strengths are collaboration, version control, and searching.• Provides some basic hierarchical structure: – Categories – Keywords – “Best Bets”
  7. 7. The Challenges:• Integrate ASRT taxonomy with SharePoint, allowing users to exploit familiar features while capitalizing on the hierarchical structure of the taxonomy.• Use M.A.I.™ (Machine Aided Indexer) to suggest terms from the taxonomy as keywords at the time of document generation.
  8. 8. The Challenges – cont’d• M.A.I. to run quietly in the background until needed• Provide/suggest indexing terms as document is versioned or finalized
  9. 9. Requirements• Encompass full trajectory of documents: creation – search – repurposing - archiving• Broad range of documents – administrative, accounting, archival, educational, etc.• Different document formats• Flexible for content management
  10. 10. Interlink• Colorado-based group specializing in technology architecture, including SharePoint
  11. 11. M.A.I. Considerations• M.A.I. is a text-based tool; documents are in many formats• Should allow familiar SharePoint search features to be used, while also suggesting indexing terms/keywords
  12. 12. Access work• Programs written to allow M.A.I. to handle documents in different formats: – Word (.doc) – Excel (.xls) – PowerPoint (.ppt) – Portable Document Format (.pdf)
  13. 13. The Future?• SharePoint/M.A.I. used to identify “expert users” within ASRT, based upon congruency of individuals’ keyword usage with taxonomy terms• M.A.I. embedded within/merged with other programs, using versions of code written for this project