Sap Hr Presentation 08052002


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  • Sap Hr Presentation 08052002

    1. 1. SAP Human Resources HR HR
    2. 2. Agenda : Project Start Up ... <ul><li>Introduction </li></ul><ul><ul><li>Welcome </li></ul></ul><ul><ul><li>Agenda </li></ul></ul><ul><li>HR Overview </li></ul><ul><ul><li>Application Components </li></ul></ul><ul><li>Questions & Answers </li></ul>
    3. 3. SAP -- The Overall Picture 03 Graphical User Interface Open System Integrated Solution Client/Server Architecture Multinational Use Comprehensive Functionality Business Engineering ABAP/4 R/3 Client / Server FI Financial Acctg. CO Controlling AM Asset Mgmt PS Project System WF Workflow MM Materials Mgmt HR Human Resources SD Sales PP Production Planning QM Quality Mgmt PM Plant Maint. IS Industry Solutions
    4. 4. SAP R/3 Functionality Global Integration Scalability & Performance State of the Art Technology (WF, Internet) Standard Product Development Multi- Currency Multi-country Payrolls Internet Logistics FinanciaIs EIS Office Integration Security Management Workflow Mail Imaging System Management Payroll Time Management Travel Expenses Master Data Compensation manage- ment Personnel cost planning Org. Manage- ment Recruitment Workforce planning Benefits Reporting Analysis Personnel Development Incentive wage Training & Event Industry Solution HR information system
    5. 5. HR - Functionality Reporting <ul><li>(PA) Personnel Administration </li></ul><ul><li>(PD) Personnel Planning & Development </li></ul>Personnel Cost Planning Training & Events Management Organization and Position Planning Career & Succession Plan Shift Planning Qualifications & Requirements Compensation Management Accounting Logistics HR Recruitment Travel Management Payroll Time Management Master Data Benefits
    6. 6. Organizational Management Information System Travel Management Payroll Accounting R/3 Training and Event Management 1 8 15 21 28 2 9 16 22 29 3 10 17 23 30 4 11 18 24 31 5 12 19 25 6 13 20 26 7 14 21 27 1 year Travel Management Personnel Management HR Time Management
    7. 7. HR Process - Employee Life Cycle Job / Position Description Travel Expense Qualification Updates Employee Training Career Planning Payroll Recruitment Transfer applicant data to Master data Time & Attendance Promotion, Salary increment, Retirement Vacancy Planning Additional data & benefit info Organisation Management Master Data
    8. 8. Personnel Administration & Planning & Development
    9. 9. Organization Management <ul><ul><li>Planning Objects (e.g. Org. unit, Position, Job, workplace,etc.) </li></ul></ul><ul><ul><li>Organization plans </li></ul></ul><ul><ul><li>Reporting Structure </li></ul></ul><ul><ul><li>Position description </li></ul></ul><ul><ul><li>Vacancy / Occupancy plans </li></ul></ul>
    10. 10. Organization Structure Management <ul><li>Managing Information on Departments/ Org Units </li></ul><ul><li>Tracking of Positions in various departments </li></ul><ul><li>Maintaining Jobs </li></ul><ul><li>Generating Graphical Reports of organization structure </li></ul><ul><li>Reporting relationships, who reports to whom? Multiple reporting !! </li></ul><ul><li>Vacancy related reports </li></ul>
    11. 11. Maintaining PD Master Data <ul><li>PD Organizational Management </li></ul><ul><li>Creating Organization unit </li></ul><ul><li>Creating jobs and positions </li></ul><ul><li>Assigning Cost Centers </li></ul><ul><li>Assigning persons to positions </li></ul><ul><li>Detailed maintenance of objects - creating additional relationships </li></ul><ul><li>Graphical maintenance and reporting </li></ul>
    12. 12. Advertisement Profile matchup Qualification / Requirement Specificat. Ideal / Actual Vacancy Applicant Correspondence Selection Recruitment Internal External Unsolicited Internet WANTED WANTED Skilled, efficient person for . . . Hiring
    13. 13. Recruitment Processes <ul><ul><li>Vacancies </li></ul></ul><ul><ul><li>Advertising </li></ul></ul><ul><ul><li>Receiving Applications </li></ul></ul><ul><ul><li>Structuring Applicants </li></ul></ul><ul><ul><li>Recording Applicant Data </li></ul></ul><ul><ul><li>Selection Process </li></ul></ul><ul><ul><li>Applicant Actions </li></ul></ul><ul><ul><li>Applicant Activities </li></ul></ul><ul><ul><li>Applicant Correspondence </li></ul></ul><ul><ul><li>Hiring an Applicant </li></ul></ul><ul><ul><li>Applicant Reports </li></ul></ul>
    14. 14. Master Data (Information Types Info-Types) Family Pay / Bank details Address/ personal data Organization Assignment Person BANK Qualifications Working time
    15. 15. Personnel Administration - Personal Data <ul><li>Bio-data/ Resume </li></ul><ul><li>Leave Administration </li></ul><ul><li>Compensation & Benefits </li></ul><ul><li>Payroll & Time Data </li></ul><ul><li>Work Schedule </li></ul><ul><li>Planning Data </li></ul><ul><li>Salary Administration </li></ul><ul><li>Appraisal </li></ul><ul><li>Many more …... </li></ul>
    16. 16. Maintaining PA Master Data <ul><li>Individual Infotype maintenance: </li></ul><ul><li>Contract Elements </li></ul><ul><li>Monitoring of Dates </li></ul><ul><li>Family/Related Person </li></ul><ul><li>Education </li></ul><ul><li>Other/Previous ERs </li></ul><ul><li>Cost Distribution </li></ul><ul><li>Internal Medical Service </li></ul>
    17. 17. Maintaining PA Master Data (Contd.) <ul><li>Internal Control </li></ul><ul><li>Corporate Function </li></ul><ul><li>Objects on Loan </li></ul><ul><li>Time Recording Info. </li></ul><ul><li>Wage Maintenance </li></ul><ul><li>Company Pension </li></ul><ul><li>Membership fees </li></ul><ul><li>Communication </li></ul><ul><li>PA Reporting through PD Graphical reporting </li></ul>
    18. 18. Electronic Personnel File Management <ul><li>Manage Employee progression in the company </li></ul><ul><li>Details of employment outside company </li></ul><ul><li>Family related Information </li></ul><ul><li>Education details </li></ul><ul><li>Leave Management </li></ul><ul><li>Other information like Medical history, equipment provided by company etc. </li></ul>
    19. 19. Time Management Substitution Neg. time recording Vacation Sick Overtime Mixed and Special Forms Time Valuation Payroll Positiv-Erfassung Substitution Overtime approved Vacation Sick Present Time Statement for Employees Pos. time recording from... to... from... to... from... to... from... to... from... to...
    20. 20. Time Management <ul><li>Holiday Calendar </li></ul><ul><li>Personal Work Schedule </li></ul><ul><li>Monthly Work Schedule </li></ul><ul><li>Attendances & Absences </li></ul><ul><li>Attendance Check </li></ul><ul><li>Graphical Attendance / Absence Overview </li></ul><ul><li>Leave Overview / Leave Reporting </li></ul><ul><li>Attendance and Absence Quotas </li></ul><ul><li>Activity Allocation </li></ul>
    21. 21. CATS: Cross Appl. Time-Sheet CATS Time Sheet CATS HR- Minimaster Authorizations Data entry profile Transfer Approval Time data input Release CO HR PS PM SM MM
    22. 22. Time Management Process TRAINING & EVENT MGMT SUBSYSTEMS PAYROLL ACCOUNTING Cost distribution Time evaluation SAP Time Management PP PM PS CO
    23. 23. Time Management Process <ul><li>Interface with Punching/Swipe Card system </li></ul><ul><li>Generate attendance reports by individuals, BAU/Department wise or by user specific requirement </li></ul><ul><li>Leave record management </li></ul><ul><li>Leave accrual calculation </li></ul><ul><li>Deductions </li></ul><ul><li>Maintaining Plant Holiday Calendar </li></ul><ul><li>Subsequently integrate with Payroll </li></ul>
    24. 24. Benefits Administration Savings Plan Insurance Plan Complex Benefits Programs Flexible Benefits Single Step Enrollment Flexibility with Control Unlimited Benefit Plans Health Plan Credit Plan Spending Account Customized Eligibility Rules
    25. 25. SAP Benefits Overview <ul><ul><li>Open enrollment </li></ul></ul><ul><ul><li>New hire enrollment </li></ul></ul><ul><ul><li>Life event changes (benefit adjustments) </li></ul></ul><ul><ul><li>Status changes (benefit adjustments) </li></ul></ul><ul><ul><li>Participation monitoring </li></ul></ul><ul><ul><li>Insurability monitor </li></ul></ul><ul><ul><li>Plan termination </li></ul></ul><ul><ul><li>COBRA processing </li></ul></ul><ul><ul><li>Benefits forms processing </li></ul></ul>
    26. 26. SAP Benefits Overview <ul><li>New Hire Enrollment Process Flow </li></ul>Action - PA 40 Hire Applicant Direct Hire Rehire External Hire US Benefits Default Enrollment if applicable Automatic Enrollment Save General Benefits Information IT 0171 During Action with default values Save Benefits Adjustment reason IT 0378 During Action with Default Adjustment Reason 0001. On the pop-up box select to go to enrollment Benefits Administrator prints Benefits Enrollment Form from SAP Forward Benefits Enrollment Package to employee Receive Benefits Enrollment Form back from employee No Yes Enter New Benefits Elections into SAP Manually (or Custom Program) enroll employee into Default Health Plans Print Benefits Confirmation Form through SAP and forward to employee No Yes Employee enroll online within 30 days No Yes Print Benefits Confirmation Form through ESS END Employee has access to ESS Interface from Fidelity update 401k % on IT 0169
    27. 27. SAP Benefits Overview <ul><li>Master Data Infotypes </li></ul><ul><li>0000 - Actions </li></ul><ul><li>0001 - Organizational assignment </li></ul><ul><li>0007 - Planned working time </li></ul><ul><li>0008 - Basic pay </li></ul><ul><li>0014 - Recurring payments/deductions </li></ul><ul><li>0015 - Additional payments </li></ul><ul><li>0021 - Family/related persons </li></ul><ul><li>0041 - Date specification </li></ul><ul><li>0077 - Additional personal data (Medicare eligibility) </li></ul><ul><li>0219 - External organization </li></ul>
    28. 28. SAP Benefits Overview <ul><li>Benefits Infotypes </li></ul><ul><li>0167 - Health plans </li></ul><ul><li>0168 - Insurance plans </li></ul><ul><li>0169 - Savings plans </li></ul><ul><li>0170 - Flexible spending accounts </li></ul><ul><li>0171 - General benefits information </li></ul><ul><li>0172 - FSA reimbursement </li></ul><ul><li>0211 - COBRA qualified beneficiary </li></ul><ul><li>0212 - COBRA health plan </li></ul><ul><li>0236 - Credit plans </li></ul><ul><li>0375 - HCE information </li></ul><ul><li>0377 - Miscellaneous plans </li></ul><ul><li>0378 - Adjustment reason </li></ul><ul><li>0379 - Stock purchase category </li></ul>
    29. 29. Qualifications and Requirements <ul><li>Administration of Applicant’s / Employee’s Qualifications </li></ul><ul><li>Administration of Requirements for Job / Position </li></ul><ul><li>Consideration of Alternative Qualifications/ Requirements </li></ul><ul><li>Comparison of suitability based on Requirements and Qualification match-up </li></ul><ul><li>Exemplary qualifications/ requirements catalog </li></ul><ul><li>Search for a suitable person </li></ul>
    30. 30. Qualification Deficit MS Word Organization Organization Word MS Word Requirements Requirements Desktop Desktop Organization Organization ? ? Qualifications Qualifications MS Word MS Word MS Word MS Word 05/01/-05/05/ 05/01/-05/05/ MS Word MS Word 06/11/-06/15/ 06/11/-06/15/ Prebooking Booking Booking Desktop Desktop Course Course Suitability profile
    31. 31. Training & Event Management English II Lesson 1 Schedule Resources Capacity planning Booking, prebooking, cancellation.... Qualification Updates Correspondence printing Cost Appraisals
    32. 32. Training and Development process support <ul><li>A comprehensive model for T&D process </li></ul><ul><li>Update the qualifications acquired at the end of training program automatically to attendees </li></ul><ul><li>Manage training programs </li></ul><ul><li>Manage resources like OHP / Video Projector, Room facilities, handouts etc. </li></ul><ul><li>Track information on external resources </li></ul><ul><li>Automate correspondence generation </li></ul>
    33. 33. Training & Event Management <ul><li>Maintaining Training Needs </li></ul><ul><li>Maintaining Training Calendar </li></ul><ul><li>Creating Business Event groups and types </li></ul><ul><li>Creating resource types, resources </li></ul><ul><li>Planning & Scheduling a business event </li></ul><ul><li>Cost Allocation for a business event </li></ul><ul><li>Booking attendees (pre-book, firm-book, cancel, waitlist, re-book) </li></ul><ul><li>Maintaining Procedures infotype for Business events </li></ul><ul><li>Follow-up of business events </li></ul><ul><li>Appraisal of business events </li></ul>
    34. 34. Reports in Training  Attendee list  Prebookings per business event  Attendance Attendances Resources Business events  Resource reservation  Available/reserved resources...  Business event schedule  Business event brochure  Business event prices...
    35. 35. Career and Succession Planning <ul><li>Employee’s career development based on Career models </li></ul><ul><li>Profile matchup </li></ul><ul><li>Determination of need for further education </li></ul><ul><li>Training Plan is suggested </li></ul><ul><li>Integration with Training and Event Management on courses booking </li></ul><ul><li>Hit list for most suitable person in Succession planning </li></ul>
    36. 36. Payroll Accounting <ul><li>Gross payroll accounting with automatic wage calculation </li></ul><ul><li>Automatic special payments computation </li></ul><ul><li>Full gross/net retroactive accounting </li></ul><ul><li>Freely definable payroll form </li></ul><ul><li>Data exchange with banks, social insurance agencies, etc. </li></ul><ul><li>Direct integration to FI and CO </li></ul><ul><li>Online or batch processing </li></ul>
    37. 37. R/3 Payroll Process Payroll Simulation Employee Data Benefits/Pay Tables Time Management Calculate Payroll Payslip Payroll Results Payroll Reports Release/Start Payroll
    38. 38. Compensation Process Compensation Plan Budgets Compensation Administration Job Evaluation Results Compensation Plan Budgets Salary Survey Results Compensation Policy? Compensation policy cost? Administer compensation awards? Relative value of our jobs? Compensation costs control ? Salaries & Benefits compared to other companies? Compensation Management Overview
    39. 39. <ul><li>Link to a job or a position </li></ul><ul><li>Job evaluation results (Infotype) </li></ul><ul><li>Subtypes for multiple evaluation systems </li></ul><ul><li>Points determine relative worth of each job/position </li></ul><ul><li>Link to salary structure through Planned compensation Infotype </li></ul><ul><li>Benchmark job indicator </li></ul><ul><li>Reporting available </li></ul>Job Evaluation Results
    40. 40. <ul><li>Used as a control within compensation administration </li></ul><ul><li>A budget type is linked to a compensation plan </li></ul><ul><li>Actual compensation costs can be compared to budgeted costs </li></ul>Budgeting Budget/ Planned Compensation/ Actuals $400,000 $320,000
    41. 41. <ul><li>Create budgets in planned status </li></ul><ul><li>Link budgets to organizational units </li></ul><ul><li>Release a budget to change status to active </li></ul><ul><li>Active budgets are available to compensation administration </li></ul>$ 500,000.00 $ 100,000.00 $ 75,000.00 $ 25,000.00 $ 25,000.00 $ 175,000.00 Budgets BU BU O O BU O BU O BU BU O O
    42. 42. Compensation Plan Eligibility Rules Compensation Plan Type Guidelines Category Compensation Process Budget Type Compensation Area Compensation Process Components Basic Pay IT 0008 Recurring Pay/Deds IT 0014 Additional Payments IT 0015 Compensation Stock Plan IT 0382
    43. 43. Salary Car Allowance Housing Allowance Base Pay FIXED <ul><li>Logical grouping of plans for compensation packages and reporting </li></ul><ul><li>Predefined categories: </li></ul><ul><ul><li>Fixed </li></ul></ul><ul><ul><li>Variable </li></ul></ul><ul><ul><li>Stock </li></ul></ul><ul><ul><li>Benefits </li></ul></ul>Compensation Plan Types & Categories
    44. 44. <ul><li>Validity date of plan </li></ul><ul><li>How the effective date for the award is calculated </li></ul><ul><li>Calculation data depends on compensation plan category: </li></ul><ul><ul><li>Calculation base </li></ul></ul><ul><ul><li>Calculation result or </li></ul></ul><ul><ul><li>Results model </li></ul></ul><ul><ul><li>Guideline – optional </li></ul></ul>Compensation Plan Details
    45. 45. <ul><li>A rule specifies the criteria for employee participation in a compensation plan </li></ul><ul><li>Each rule uses criteria such as </li></ul><ul><ul><li>Hire date or length of sevice </li></ul></ul><ul><ul><li>Number of hours worked </li></ul></ul><ul><ul><li>Other: pay scale, pay grade, job, salary,performance </li></ul></ul><ul><ul><li>User-defined </li></ul></ul><ul><li>Infotype for eligibility exceptions </li></ul><ul><li>Eligibility groups further define criteria within a rule </li></ul>Bonus Rule Bonus Group Executive Criteria 06 month service 12 month service Eligibility Rules
    46. 46. Basic Infotypes Compensation Plan Category Infotype Fixed Basic Pay Basic Pay Compensation Stock Plan Compensation History Variable Stock All Recurring Payments Additional Payments
    47. 47. Personnel Cost Planning <ul><li>Cost planning </li></ul><ul><ul><li>according to organizational units/cost centers </li></ul></ul><ul><ul><li>as percentage/absolute </li></ul></ul><ul><li>Simulation of structural changes </li></ul><ul><li>Survey comparison (e.g national, market survey) </li></ul><ul><li>Direct Excel link </li></ul><ul><li>Business graphics presentation </li></ul><ul><li>Cost preview </li></ul><ul><ul><li>Determination of actual costs </li></ul></ul><ul><ul><li>Integration of future changes </li></ul></ul><ul><ul><li>Target/actual comparison </li></ul></ul><ul><li>Integration with Controlling (CO) </li></ul>
    48. 48. Travel Management <ul><li>Entry of trip data </li></ul><ul><li>Calculation of Meal Allowance (per diem) </li></ul><ul><li>Maintain Receipts claim </li></ul><ul><li>Advance Payment </li></ul><ul><li>Allowances for stopovers </li></ul><ul><li>Representation of internal company rules </li></ul><ul><li>Trip-specific account assignment </li></ul><ul><li>Nature of applications and authorizations </li></ul><ul><li>Simulation of statement (to determine refund or reimbursement amount) </li></ul><ul><li>Integration to Payroll and/or FI/CO </li></ul>
    49. 49. Reporting Adhoc Query ABAP/4 Report 3rd Party Tools HRIS Ad Hoc Query Available fields Infotype Selection Displ. Field Employment status Infotype 0000: Personnel Actions Infotype 0001: Org. Assignment Infotype 0002: Personal Data Form of address Date of birth Nationality Number of children Initials Last name First name Title Country key City Postal code County Infotype 0007: Planned Working Time Infotype 0006: Addresses
    50. 50. Ad Hoc Query Ad Hoc Query A d hoc query Edit G oto V iew S ystem H e lp E n vironment Query Report Output Field selection From 29.10.1997 to 29.10.1997 Selection Selection field Personnel area City Option From To = = 0001 Detroit Selection result Hits 9 Output fields Personnel number Name of employee or applicant Postal code City House number and street
    51. 51. <ul><li>Thank you </li></ul>