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Ras laffan ohs management system 5 june.2011

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Ras laffan ohs management system

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Ras laffan ohs management system 5 june.2011

  1. 1. 07 June, 2011 Developed by RHT1 and Approved by RH……………………………………Manager HSE Ras Laffan 01/06/2011 RAS LAFFAN OHSAS18001:2007 OH&S MANAGEMENT SYSTEM MANUAL REVISION 12 – 5 June Figure 1 PDCA
  2. 2. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 2 Tuesday, June 07, 2011 TABLE OF CONTENTS 1. Overview 1.2 Objective 1.3 Scope 2. 2.1 Reference Document Change History 3. Abbreviations & Definitions 4.1 General Requirements 4.2 OH&S Policy 4.3 OH&S Planning 4.3.1 Hazard Identification, Risk Assessment and Determining Controls 4.3.2 Legal and Other Requirements relating to OH&S 4.3.3 OH&S Objectives, Targets and Programmes 4.4 Implementation and Operation 4.4.1 Resources, Roles, Responsibility, Accountability and Authority 4.4.2 Competence, Training and Awareness 4.4.3 Communication, Participation and Consultation 4.4.4 OHS Documentation 4.4.5 Control of Document 4.4.6 Operational Control 4.4.7 Emergency Preparedness & Response 4.5 Checking 4.5.1 Performance Measurement and Monitoring 4.5.2 Evaluation of Compliance 4.5.3 Incident Investigation, Nonconformity, Corrective Action and Preventive Action 4.5.4 Control of Records 4.5.5 Internal OHS Audit 4.6 Management Review 5. Management of Change
  3. 3. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 3 1. Overview This manual describes how Health and Safety is implemented in RLC. The Management of RLC recognizes the importance of effective Health and Safety Management and in order to demonstrate their commitment, RLC will further develop and implement pro-active Health and Safety practices in compliance with relevant legislation and Industrial requirements. In achieving these objectives all Employees and contractors are informed of their roles and responsibilities, are being trained, resources being made available and are actively involved in support of the Ras Laffan Occupational Health and Safety Management system. Ras Laffan Industrial City (RLIC), a Directorate of Qatar Petroleum, is a multipurpose industrial city is located 80 kilometers north east of Doha; the city hosts an industrial port and several industrial facilities and covers an area of 294 square kilometers. It provides integrated services to existing industries and prospective investors Ras Laffan Industrial City has direct access to the North Field, which was discovered in 1971. The North Gas Field covers an area of some 6,000 square kilometres and is considered to be the largest single non-associated gas reservoir in the world with total reserves of approximately 900 trillion cubic feet. The location of Ras Laffan Industrial City was selected for many reasons, mainly for its close access to the North Field, its location in the center of the Arabian Gulf on the international shipping routes, and because it can accommodate a wide-scale development of the industrial city in the future. The QP directorate operates an industrial port and provides integrated services as well as several industrial facilities to existing industries and prospective investors. The facilities include modern infrastructure, common cooling seawater, waste management, fire stations, and environmental laboratory and support services such as healthcare, security, emergency response, transportation, accommodation, and telecommunication. RLIC is situated along the north east coast of Qatar and is one of the fastest growing industrial cities in the world. It is located about 80 kilometres from Qatar’s North Field, which is the world’s largest single non associated gas field with approximately 900 trillion cubic feet of proven reserves. RLIC spans 248 square kilometres, which includes the southern reserve zone - reserved for possible future projects. RLC Port Ras Laffan Port is the largest LNG exporting facility in the world, with an area of 8.5 square kilometres. The port operates a port control tower and associated navigational aids, logistics, and services that include berthing facilities, security, safety, and workshops. The port is enclosed by six LNG berths forming the main breakwater (six kilometres long). The lee breakwater, which is five kilometres long, accommodates six operational liquid product berths. These berths provide the highest margin of safety for ships entering through the main entrance channel. The port has wide berths to accommodate ships of international sizes including the super LNG carriers QMAX and QFLEX. The Port is undergoing expansion as per the 2006 Master Plan recommendations to cater for expansion up to the year 2030. A new 10.5-kilometer long Northern breakwater has been built, encompassing the existing main breakwater. The new 10.5- kilometer southern breakwater has also been constructed, about 4.5 kilometres south of the existing lee breakwater. There is a one-kilometre offshore breakwater between the two new north and south breakwaters. The existing approach channel has been named the North Channel and widened to 400 meters. A new 400- meter South Channel dredged to 15 meters provides entry to the southern area of the expanded port. The expanded port area has increased to 56 square kilometres and will be able to accommodate around 225 million tons of products per year, embracing additional LNG and liquid berths, dry dock facilities, container berth, oil rig support, as well as a dry cargo berth for petrochemicals. The berths will be built on an incremental basis, with provision for at least the next 20 years. Common Cooling Water System The Common Cooling Water System (CCWS), a QP owned Project built on “economies of scale and synergies”, supplies cooling seawater to various industries within RLC. The Common Cooling Water System (CCWS) is operated by RLC Common Seawater Facility (CSF) under RLC Operations Department. The CCWS is vital for the uninterrupted operation of all the industries located inside the Industrial City and is built with 100% throughput availability. Total capacity of CCWS upon completion of all the phases will be 1166,000 m3 per hour. Backup Firewater System
  4. 4. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 4 Along with the Phase 1 Project of the Common Cooling Water System, a dedicated Firewater Network was built by QP across RLC, it is being extended to the Condensate Tank Farm Area through the Phase II Expansion Project. This Network serves as the secondary or the Back-up Fire fighting system, and is available to all the Industries on complimentary basis. Backup Firewater System uses Seawater as Firewater. Desalinated water Network The Desalinated water Network was built by QP in order to provide the common Network to distribute the Desalinated water supplied by Kahramaa to various End User Industries located at RLC. Desalinated water is a very crucial utility for plants operation of the RLC Industries. Desalinated water to QP-RLC is presently sourced by Kahramaa from RLPC, supply from Q.Power will be shortly available as additional source of Desalinated water supply. CSF operates the Network to convey the Desalinated water supply to the connected Industries. Wastewater Treatment • RLC operates and maintains12 sewage treatment plants, 7 are on East side and 5 are on West side with total capacity to treat 44000 m3/day of sewage. With this capacity, plants are capable of meeting 137500 inhabitants requirement (sewage generated – 320 litre/person/day). Treated water quality is maintained as per Ministry of Environment (MoE) guidelines. • The treated water is used for many applications, such as irrigation, dust suppression, construction work, fire water etc. RLC Landscaping project Phase-I has been completed to utilize this TSE water for irrigating Ras Laffan Avenue. A large lake already constructed on West side in which all treated water shall be collected and later utilized for irrigation/landscaping. Dry sludge generated from the plants may also be utilized as fertilizer 1.2 Objective The objectives of this manual are;  To describe the Health and Safety Management System of Ras Laffan  To serve as a guide on Occupational Health & Safety activities  To demonstrate compliance to the requirements of BS OHSAS 18001:2007 standards  To ensure compliance to relevant legislations and other requirements  To ensure a documented plan is developed, progress towards the achievement of objectives and targets is monitored, recorded, communicated to employees and evaluated by management 1.3 Scope This manual is composed of policy statements that define the Occupational Health & Safety Management System being practiced in Ras Laffan and applies to all areas of operations defined in this manual. 2. Reference BS OHSAS 18001:2007: Internationally recognized assessment specification for occupational health and safety management systems. BS OHSAS 18002:2008: Occupational health and safety management systems –Guidelines for the implementation of OHSAS 18001:2007 2.1 Document Change History Revision No Revision Date Revision Description Page No. Approved By 0 06.01.11 New Document - See cover page
  5. 5. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 5 3. Definitions and Abbreviations (Reference: OHSAS 18001:2007) Acceptable Risk : Risk that has been reduced to a level that can be tolerated by the organization having regard to it’s legal obligations and it’s own QHSE Policy Approved by : The person who approves the document Communication : Flow of information Conformity : Fulfillment of a specified requirement Continual Improvement : Systematic activities to increase the ability of Ras Laffan to fulfill requirements Corrective Action : Action to eliminate the cause of detected nonconformity to prevent recurrence Custodian : The person who is developing the document, i.e. Process Owner Customer : Entities to which RLC provides its services. This includes other department of QP, QP employees and QP subsidiaries and Joint Venture companies. Customer Satisfaction : Customer perception of the degree to which the customer’s requirements have been fulfilled Device : Equipment or instrument Document : Information and it’s supporting medium EMS : Environmental Management System Environmental Aspects : Element of an Organization’s activities, products or services that can interact with the environment Environmental Impact : Any change to the environment whether adverse or beneficial, wholly or partially resulting from the organization’s activities, products or services Hazard : Source, situation, or act with a potential for harm in terms of human injury or ill health (3.8), or a combination of these Hazard identification : Process of recognizing that a hazard (3.6) exists and defining its characteristics HSE Critical Positions : HSE ( Health and Safety) critical positions are those positions in the organization that are allocated HSE critical tasks in their Job Descriptions HSE Critical Task : HSE critical tasks are (soft) actions we need to take to ensure that threat controls and recovery measures work in practice (e.g. Permit to work, audits, etc.) Incident : Work-related event(s) in which an injury or ill health (3.8) (regardless of severity) or fatality occurred, or could have occurred – (refer also to the *Notes 1-3 in the OHSAS 18001:2007 Standard)
  6. 6. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 6 Ill health : Identifiable, adverse physical or mental condition arising from and/or made worse by a work activity and/or work-related situation Interested party : Person or group, inside or outside the workplace (3.23), concerned with or affected by the OH&S performance (3.15) of an organization (3.17) Management System : The term Management System refers to any system based on, but not limited to the ISO, OHSAS standards and other technical and business related standards MR : Management Representative or Management Review Nonconformity : Non-fulfillment of a requirement NOTE A nonconformity can be any deviation from: relevant work standards, practices, procedures, legal requirements, management system (3.13) requirements Occupational health and safety (OH&S) : Conditions and factors that affect, or could affect the health and safety of employees or other workers (including temporary workers and contractor personnel), visitors, or any other person in the workplace OH&S objective : OH&S goal, in terms of OH&S performance (3.15), that an organization (3.17) sets itself to achieve OH&S performance : Measurable results of an organization’s (3.17) management of its OH&S risks (3.21) OH&S policy : Overall intentions and direction of an organization (3.17) related to its OH&S performance (3.15) as formally expressed by top management Organization : Company, corporation, firm, enterprise, authority or institution, or part or combination thereof, whether incorporated or not, public or private, that has its own functions and administration Preventive action : Action to eliminate the cause of a potential nonconformity (3.11) or other undesirable potential situation Procedure : Specified way to carry out an activity or a process NOTE Procedures can be documented or not. Product/Service : Results of activities or processes PDCA Plan, Do, Check and Act Plan QHSE : Quality, Health and Safety Record : Document (3.5) stating results achieved or providing evidence of activities performed Risk : Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity of injury or ill health (3.8) that can be caused by the event or exposure(s) Risk assessment : Process of evaluating the risk(s) (3.21) arising from a hazard(s), taking into account the adequacy of any existing controls, and deciding whether or not the risk(s) is acceptable RLC : Ras Laffan RLIC : Ras Laffan Industrial City
  7. 7. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 7 Shall : A mandatory action Should : A preferred course of action or activity Suppliers : Provider of services and materials to RLC Validation : Re-verification to prove results of design. Workplace : Any physical location in which work related activities are performed under the control of the organization
  8. 8. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 8 KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.1 General Requirements Establish and maintain an OH&S management system, the requirements of which are set out in Clause 4 of OHSAS 1800:2007 Define and Document the Scope of the OHS Management System (4.1) (BACK TO CONTENTS) SITE LAYOUT The Ras Laffan OH&S Management System comprises of;  Hazard Identification and Risk Assessment: to identify hazards associated with all activities of all personnel (including contractors and visitors) and facilities at the workplace, as well as to evaluate and categories any identified risks.  Risk Management System: to define objectives and targets for the management programme, with the aim to prevent and control risks.  Checking, monitoring and reviewing the system at managerial level: to ensure the effectiveness of the management system . General Concepts The OH&S Management System has been implemented and will be maintained in accordance with the requirements of OHSAS18001:2007 as documented in the OH&S Manual, which refer to all procedures and documents required. All the requirements of the standards will be applied to enable Ras Laffan to consistently ensure Health, Safety and applicable legal and other requirements are met. Management and RH Department are responsible for the creation, establishing, implementation, maintenance and continual improvement of the OH&S Management System. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.2 OH&S Policy 4.2 OH&S Policy Top management shall define and authorize the organization’s OH&S policy and ensure that within the defined scope of its OH&S management system it: a) is appropriate to the nature and scale of the organization’s OH&S risks b) includes a commitment to prevention of injury and ill health and continual improvement in OH&S management and OH&S performance c) includes a commitment to at least comply with applicable legal requirements and with other requirements to which the organization subscribes that relate to its OH&S hazards d) provides the framework for setting and reviewing OH&S objectives e) is documented, implemented and maintained; f) is communicated to all persons working under the control of the organization with the intent that they are made aware of their individual OH&S obligations; g) is available to interested parties; and h) is reviewed periodically to ensure that it remains relevant and appropriate to the organization. Define and Authorize OHS Policy, defined scope to include (4.2): Appropriate to organization Committed to prevention & ill-health, C Improvement in management & performance Commitment to comply with applicable legal requirements and other requirements to which it subscribes. Framework for Set & overview objectives Documented, implemented & maintained Communicated to all under the organizations control. Available to interested parties Periodic review (BACK TO CONTENTS) OH&S Mandate RLC Vision & Mission QP OH&S Policy QP managing Contractors This section fulfils the requirements of clause xxxx of the Standard. Ras Laffan has adopted the Integrated Management System Policy approach. A integrated OH&S Policy was developed, reviewed and commented on by all stakeholders. The Integrated Policy was submitted to DL for final approval. RLC HSE is using the current QP HSE policy as the formal HSE Policy. The Policy is promulgated at places of employment and communicated to all employees and contractors as necessary. Ras Laffan has established an OH&S management system as defined in this manual. The OH&S management system is applicable for following locations of operation and designed for the scope as given below. Location of Operation: Ras Laffan Qatar Petroleum State of Qatar http://www.raslaffan.com.qa Scope of Certification: The OH&S management system is applicable to all the process of the organization performed at above location of operation for the supply of services to End Users The Health and Safety Management System describes the OH&S requirements and standards for; Ras Laffan - “Industrial Planning & Development, Port, Operations (Production and Maintenance), Infrastructure, Business & System, Fire, Safety, OH&S and Ras Laffan Contractors under RLC control. The Scope excludes areas of work of major end-users such as RasGas, Qatargas, Oryx, Dolphin, Pearl GTL and other upcoming end-users, but shall include contractors, sub contractors working directly on different RLC projects. The top management of Qatar Petroleum has defined its commitment to and the policy for OH&S in the OH&S policy statement of Ras Laffan. The policy is formed by senior management after considering the nature, scale and OH&S consequences of the company’s activities, products and services. The policy is issued under the signature of the Managing Director. The company’s policy for OH&S is displayed as a symbol of our commitment to the policy. The policy is understood, implemented and maintained at all levels of the organization. The policy is communicated to all the employees and is on request made available to the public.
  9. 9. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 9 KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.3.1 Hazard identification, risk assessment and determining controls Hazard identification, risk assessment and determining controls The organization shall establish, implement and maintain a procedure(s) for the ongoing hazard identification, risk assessment, and determination of necessary controls. The procedure(s) for hazard identification and risk assessment shall take into account: a) routine and non-routine activities; b) activities of all persons having access to the workplace (including contractors and visitors); c) human behaviour, capabilities and other human factors; d) identified hazards originating outside the workplace capable of adversely affecting the health and safety of persons under the control of the organization within the workplace; e) hazards created in the vicinity of the workplace by work-related activities under the control of the organization; e(1)) infrastructure, equipment and materials at the workplace, whether provided by the organization or others; f) infrastructure, equipment and materials at the workplace, whether provided by the organization or others g) changes or proposed changes in the organization, its activities, or materials; h) modifications to the OH&S management system, including temporary changes, and their impacts on operations, processes, and activities i) any applicable legal obligations relating to risk assessment and implementation of necessary controls j) the design of work areas, processes, installations, machinery/equipment, operating procedures and work organization, including their adaptation to human capabilities The organization’s methodology for hazard identification and risk assessment shall; a) be defined with respect to its scope, nature and timing to ensure it is proactive rather than reactive; and Establish, implement & maintain procedure(s) for Hazard Identification, Risk assessment and control determination (4.3.1). (BACK TO CONTENTS) Link to Approved Procedures on the RLC Web Page https://rlc.rlcnet. qp.com.qa/irj/portal/anonymous/login?NavigationTarget=navurl://5823a3c0c4df9454dd046e1193226326&InitialNodeFirstLevel=true&site=e- RLC&windowId= WID1297316512418 QPR-RHT-008 QPR-RHT-007 Risk Register Fitness to Work (QP-STD-S-063) CPW System CSF Permit System QPR-RHH-004 Hygiene Program Health Risk Assessment MSDS ON LINE http://portal.qgpc.net/irj/portal/msds Planning to Implement OHSAS 18001 Plan This section fulfils the requirements of clause xxxx of the Standard. The objective with planning was to gain a better understanding of Ras Laffan’s legislative and regulatory requirements, to identify the OHS risks faced by the hazards associated with the RLC operations To examine all existing OHS management practices, processes and procedures and to evaluate feedback from the investigation of previous accidents, incidents and emergencies that provides the foundation for implementation of the OH&S Management System. To develop programs (FIGURE 2) to maintain and improve OH&S performances and to control the identified hazards. To achieve BS OHSAS 18001:2007 Certification. During the planning stage Ras Laffan had the full commitment of top management. Defined, with the authorization of top management, Ras Laffan’s occupational health and safety policy. During planning a framework was established for identifying hazards, risk assessments and the implementation of necessary control measures. Legal obligations was identified and understood, objectives set and a management programme for achieving them implemented. The following was done;  Establish roles and responsibilities  Develop procedures for the consultation and communication of OHS information to employees and other interested parties  Document your processes and develop a system of document and data control  Apply a system of operational control  Establish plans and procedures for emergencies  Check your management system and took necessary corrective action Ras Laffan aim to continually improve the OH&S management system by:  Introducing performance, measuring and monitoring practices  Establishing and documenting responsibility and authority for accidents, incidents, non-conformities, and corrective and preventative action  Establishing a procedure for records and records management  Auditing and assessing the performance of the management system  Performing management reviews of the system at identified and defined intervals HAZARD Identification has been completed (Ras Laffan Risk Register) for all areas of activity, the risks associated with those hazards, routine and non routine) have been identified and assessed and where appropriate and required controls have been devised, documented and implemented that has reduced the risk. Non routine activities will be assessed on a case by case activity. These activities will be conducted under Permit to Work conditions. During the application to conduct such activities under the Permit to Work procedures these activities will be subjected to Job Safety Analysis/Risk Assessments. The Activity Risk Register has been developed by developing Job Categories (A-G, eight Categories in total) in terms of the risks pertaining to activities. Previous activity Risk Assessments, registers and Job Descriptions was used as a guiding source when the activities were categorized. 1. It is the policy of Ras Laffan to establish and maintain processes to identify OH&S hazard identification, assessment of risk with each hazard and determining controls for the same. Hazard identification and risk assessment (commonly called as OH&S Risk Assessments) is done for all persons assessing the workplace including employed workers, contractors and visitors. This is an ongoing process that will be reviewed at least once every two years, after an incident, change of Legislation that has an impact on activities, new positions or after job observations, statistical analysis identifies a change in risk value.
  10. 10. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 10 b) provide for the identification, prioritization and documentation of risks, and the application of controls, as appropriate For the management of change, the organization shall identify the OH&S hazards and OH&S risks associated with changes in the organization, the OH&S management system, or its activities, prior to the introduction of such changes. The organization shall ensure that the results of these assessments are considered when determining controls. When determining controls, or considering changes to existing controls, consideration shall be given to reducing the risks according to the following hierarchy: a) elimination; b) substitution; c) engineering controls; d) signage/warnings and/or administrative controls; e) Personal protective equipment. The organization shall document and keep the results of identification of hazards, risk assessments and determined controls up-to- date. The organization shall ensure that the OH&S risks and controls are taken into account when establishing, implementing and maintaining its OH&S management system Diving Permits This applies to new developments, new or modified activities, products or processes. 2. Responsibility and Authority The Management Representative has responsibility for coordination for implementation of this procedure. Members of the OH&S team have responsibility for identifying OH&S hazard identification, risk assessment and determining controls in their areas of responsibility. 3.0 Methodology The members of the OH&S team identifies the activities, products and services in their individual areas of responsibility that have health and safety hazards based on their experience and knowledge of plant operations and reports of OH&S audits done by the company or external agencies. Hazard Identification, Risk Assessment and Determining Controls A procedure is established & maintained for the on-going identification of hazards, the assessment of risks and the implementation of necessary control measures with current and proposed (new developments) activities, products and / or services over which RLC has control. These shall include:  Routine and non-routine activities  Activities of all personnel having access to the workplace  Facilities at the workplace, whether provided by the organization or others as well as the realistic significant risks associated with reasonably foreseeable emergency situation.  Employed workers, contractors and visitors  Identified hazards including those that may originate from outside the work place that are capable of adversely affecting the health and safety of persons under the control of the organization within workplace.  Hazards created in the vicinity of the workplace during work-related activities (these are hazards on which organization has no direct control. These include environmental impacts (refer ISO 14001 clause 4.3.1) and hazards occurred in industries in Ras Laffan Industrial City, Infrastructure, equipment and materials at the workplace.  Changes and proposed changes to products, processes, equipment and personnel.  Applicable legal obligations relating to risk assessment and the implementation of controls  Identified legal requirements for health and safety of persons including those who are exposed to the workplace activities.  Effects of workplace design, processes, installations, machinery / equipment, operating procedures and work organizations, including their adaptation to human capabilities. The significant hazard will be addressed in the Safety objectives and targets or by means of operational control procedures whichever may be applicable. Hazard Identification and Risk Assessments such as Road safety, Hygiene methodology is described in detail in QPR-RHT-007 Designations Job Categories Personal Assistant Admin Assistant 1 Business Systems Analyst Accounting Assistant Technical Writer Financial Analyst Web Content Editor Head of Infrastructure Business CAT A - Mainly Office Bound General IT Technician CAT B - Office, manual, & physical act ivies Manager, Ind. Planning & Development Head of Industrial Planning Development Engineer (Process) Development Engineer (Mechanical) Development Engineer (Electrical) Development Engineer (Civil) Land Allocation Administrator Development Engineer(Elect Industrial Project Engineer Land Use Planner Development Engineer (Mech.) Manager Infrastructure Projects CAT C - Office & visiting sites Head of Marine Development Marine Development Coordinator CAT D - Office & visiting / inspecting sites, activities and vessels in Port area Divers CAT E - Diving activities Operators CAT F - Plant and equipment Operations Maintenance CAT G - Workshop and maintenance related activities in RLC Drivers CAT H - Drivers of all vehicles and operating vehicles fitted with lifting equipment
  11. 11. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 11 Figure 2 RISK ASSESSMENT METHODS HOW: By conducting;  QUANTITIVE RISK ASSESSMENTS  QUALITATIVE RISK ASSESSMENTS  HAZOP’s  SAFEOP’S  TECHNICAL REVIEW / APPROVAL  PUNCH OUT LISTS  LICENCES (OPERATE) AND THIRD PARTY CERTIFICATIONS (LIFTING EQUIPMENT)  QATAR PETROLEUM PPE FORUM  RLIC RISK MANAGEMENT FORUM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.3.2 Legal and other requirements 4.3.2 Legal and other requirements The organization shall establish, implement and maintain a procedure(s) for identifying and accessing the legal and other OH&S requirements that are applicable to it. The organization shall ensure that these applicable legal requirements and other requirements to which the organization subscribes are taken into account in establishing, implementing and maintaining its OH&S management system. The organization shall keep this information up-to-date. The organization shall communicate relevant information on legal and Establish, implement & maintain procedure(s) for identification and access to legal requirements & other OHS requirements that are applicable. Communicate to others working under control of the organization. (4.3.2) (BACK TO CONTENTS) LEGAL REGISTER Located in RH’s Office Legal Register Compliance Status Port Regulations Legal and Other Requirements This section fulfils the requirements of clause xxxx of the Standard. 1. It is the policy Ras Laffan to establish and maintain processes to identify and access to the legal and other requirements applicable to the OH&S hazards and risks of the company’s products, services and activities. RLC shall comply with the Health, Safety and Environmental legal framework of QP and the State of Qatar comprising of Decrees, promulgated laws and supporting ministerial decisions, Consent to Operate, Initial Environmental permits and other legal requirements. 2. Responsibility and Authority Management Representative (MR) is responsible for identifying and accessing applicable legal and other requirements and for keeping them up to date. The procedure on how to conduct this activity is captured in par. 3. Methodology  Ras Laffan identifies and maintains a current list of applicable legal and other requirements applicable to the OH&S hazards.  Action required to be taken with respect to the legal and other requirement is transmitted to the personnel responsible for action. DAILY •Routine & Non Routine Activites (Permit to Work Applications) •Review of Job Safty Analysis and Method StatementsAS AND WHEN REQUIRED •Incident Investigations •Emergency excercises & drills •Management of Change / Legal Requirement •New FacilitiesBI -ANNUAL •All Activity Risk Assessments
  12. 12. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 12 other requirements to persons working under the control of the organization, and other relevant interested parties  The procedure applies to all areas of RLC and own contractors to ensure that all relevant legislation are kept up to date and be verified on a regular basis.  The legal and other requirements are noted and maintained in a Legal Register File (Hard Copies) along with copies of the legal documents.  The applicable legal and other requirements and any amendments thereof are communicated to all employees and other interested parties.  The Director along with Management representative and functional heads, review the Safety legal compliance during Management Review meeting and any non-compliance are promptly circulated to departments for necessary corrective and preventive action. This legal review by Management ensures that legal requirements are considered for developing, implementing and maintaining the OH&S Management System.  The Legal register is also revised any time in a year when the information about amendment in law or act, introducing of new law or act received from the Government. 4. References SQ in liaison with the MoE, Labour Department, and QP Legal Department maintains a list of all current Decrees and Laws relating to HSE. This list is available on the Intra Net  State of Qatar Legal and other requirements  QPR-MS-004 (Procedure for Control of Non-Conformities, Complaints, Corrective & Preventative Actions) 5.Records Legal Register and Legal Compliance Status Register KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.3.3 Objectives and programmes 4.3.3 Objectives and programme(s) The organization shall establish, implement and maintain documented OH&S objectives, at relevant functions and levels within the organization The objectives shall be measurable, where practicable, and consistent with the OH&S policy, including the commitments to the prevention of injury and ill health, to compliance with applicable legal requirements and with other requirements to which the organization subscribes, and to continual improvement When establishing and reviewing its objectives, an organization shall take into account the legal requirements and other requirements to which the organization Establish, implement and maintain Documented objectives at relevant functional levels. (4.3.3) Establish, implement and maintain programmes for achieving objectives (BACK TO CONTENTS) Corporate OH&S Incentive Procedure Memo from ST re objectives RH Weekly Quality OH&S Meeting Objective(s) Program This section fulfils the requirements of clause xxxx of the Standard. Safety Objectives, Targets & Management Programmes is established & maintained based on the Safety hazards at each relevant department. Individual department heads are responsible for review objectives, targets and programme(s) and formal feedback on the status of the programs on a quarterly basis. The Safety objectives are specific, the targets are measurable, have a time frame to achieve and preventive measures are taken in to account wherever practicable and appropriate. During reviewing the Safety objectives, following points are considered,  Legal and other requirements / Corporate OH&S Objectives  Objectives deriving from Risk Assessments  Ras Laffan Quality objectives / Qatar Petroleum OH&S Policy  Significant Safety hazards / Technological options  Financial, operation and business requirement / Views of interested parties  Industry related incidents / Best practices During the consideration of technological option, the use of the best available technology and economically viability is considered. The objectives, targets and programmes shall be in line with the Safety policy, including the commitment to prevention of pollution and continual improvement. The creation and use of one or more programmes is a key element to the successful implementation of a safety management system.
  13. 13. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 13 subscribes, and its OH&S risks. It shall also consider its technological options, its financial, operational and business requirements, and the views of relevant interested parties. The organization shall establish, implement and maintain a programme(s) for achieving its objectives. Programme(s) shall include as a minimum a) designation of responsibility and authority for achieving objectives at relevant functions and levels of the organization; and b) the means and time-frame by which the objectives are to be achieved The programme(s) shall be reviewed at regular and planned intervals, and adjusted as necessary, to ensure that the objectives are achieved HSE Objectives It describes how the Safety objectives and targets will be achieved, including time-scales and personnel responsible for implementing the Safety policy. It includes,  Specific element of the operations,  Safety review for new activities,  Where appropriate and practical, consideration of planning, design and disposal stage for both current and new activities, products and services. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4 Implementation and operation 4.4 Implementation and operation 4.4.1 Resources, roles, responsibility, accountability and authority Top management shall take ultimate responsibility for OH&S and the OH&S management system Top management shall demonstrate its commitment by: a) ensuring the availability of resources essential to establish b) defining roles, allocating responsibilities and accountabilities, and delegating authorities, to facilitate effective OH&S management; roles, responsibilities, accountabilities, and authorities shall be documented and communicated The organization shall appoint a member(s) of top management with specific responsibility for OH&S, irrespective of other responsibilities, and with defined roles and authority for a) ensuring that the OH&S management system is established, implemented and maintained in accordance with this OHSAS Standard b) ensuring that reports on the performance of the OH&S management system are presented to top management for review and used as a basis for improvement of the OH&S management system Commitment of top management by: Availability of resources Roles, responsibilities, accountabilities and delegation of authority. Shall be Documented and communicated. (4.4.1) Appoint management representative (BACK TO CONTENTS) Port Matrix CSF Matrix (BACK TO CONTENTS) Appoint Management Representative(MR) for the SMS Monthly OH&S Meetings RLC ORGANOGRAMS DL RO RP RH RHF Resources, Roles, Responsibility, Accountability & Authority This section fulfils the requirements of clause xxxx of the Standard. It is the policy of Ras Laffan to provide sufficient resources to implement effective OH&S management system. To define, document and communicate roles, responsibilities, accountability and authorities of its personnel in order to facilitate effective OH&S management. The Director has authority to define responsibilities and accountabilities and delegating authorities to facilitate effective OH&S management of the organization’s personnel and to appoint a Management Representative. The responsibility to communicate the defined responsibilities of the organization’s personnel is with the Management Representative. Though ultimate responsibility for the Safety management System (SMS) lies with the Director and MR, every employee of the organization is responsible for carrying out their activities to facilitate effective implementation of the SMS. The Organization Chart shown in this document is currently operative. The amendments in the organization chart and related matters in safety management system shall be incorporated at the time of issue of routine amendments. All Department Managers or their delegate conduct a monthly OH&S meeting. These meetings are being attended by all Section Heads and if applicable by Contractors. It is the prerogative of the Department Managers to include Contractors in the monthly departmental meeting or to ensure that the Contractors attend Section Head OH&S meetings. The appointed Contract Holder shall ensure that all new contracts are in compliance with the QP OH&S for Contractors and Contracts requirements. The Department Focal Point will be responsible for the administration of the Department Corporate OH&S Objectives and to supply RHT with the monthly OH&S statistics as required. Section Heads is responsible to;  Manage Floor Marshalls and OH&S Representatives under their control,  to keep records,  submit OH&S Inspections to the Departmental OH&S meeting,  to keep updated name lists of all their respective Floor Marshalls and OH&S Representatives  Ensure that all their staff and contractors attend the required OH&S Induction and other required OH&S training courses as scheduled  Ensure that each of his staff and contractors are being made aware of the OH&S risks and controls measures pertaining to their activities and work area(s). a) Resources: It is the responsibility of Management to provide the necessary resources to establish, implement, maintain, and improve RLC SMS.
  14. 14. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 14 RHT RHE RI Management Review Inspections OH&S OBJECTIVES 2007 2008 2009 2010 2011 Management has identified and provided the resources essential to the implementation and control of the OH&S Management System. The resources include specialized skills (In House or identified and Contracted Out), technology and financial resources. Members of the OH&S team identifies resource requirements if any (including those required to carry out the Action Plans required to meet Ras Laffan’s targets and objectives) and brings it to the attention of the Managing Director at the time of performance review. b) Roles, responsibility & authority: Prime Responsibilities of Director, RLC:  Define RLC Safety Policy.  Appoint Management Representative(MR) for the SMS  Conduct Management Review of the SMS. Prime Responsibilities of Management Representative (MR): Director has appointed the Manager OH&S as the Management Representative(s) (MR) as per the requirement of Element 4.4.1 of the OHSAS 18001:2007 system specification. Irrespective of other responsibilities, the MR is responsible for:  Ensuring that the SMS is established implemented and maintained at RLC in accordance with OHSAS 18001:2007 system specifications.  Monitor the performance of various sections of RLC concerning Safety Management Programmes.  the SMS Document & Record Control - Preparing, Reviewing and Issuing  Co-ordinate the work relating to OH&S Competence, Training & Awareness at RLC.  Keep track of non-conformances and the corrective action and preventive actions taken.  Co-ordinate the work relating to the selection of Safety Auditors, Schedule of Audits,  Audit Process, Collection of non conformances, incidents and inspections and resolution thereof.  Schedule Management Review Meetings  Report the status, progress and effectiveness of the SMS at the management review meeting so that the same acts as the basis for further improvement. Prime Responsibilities of Sectional / Divisional Heads/Managers: a) Roles, responsibilities and accountabilities shall be defined, documented, in Job Descriptions, Key Performance Areas, and safety appointments and communicated in order to facilitate effective Safety management. In particular the roles, responsibilities and accountabilities shall be defined of those personnel who manage, perform and verify activities having an effect on the OH&S risks of Ras Laffan activities, facilities and processes. b) Top Management shall establish Ras Laffan Safety policy and ensure that the Safety management system is implemented. As part of this commitment, the top management shall designate the OH&S Manager as the representative with defined responsibility and accountability for effectively implementing the Safety management system. c) The Ras Laffan OH&S Manager, as a member of the executive management team shall serve as the Safety management Representative having ultimate responsibility for Health, Safety and Environment for Ras Laffan, on behalf of Qatar Petroleum. d) The OH&S Manager shall ensure that a safety management structure exists to co-ordinate the Health, Safety and Environment Programme as well as to ensure that this structure is provided with the necessary resources to carry out the functions such as training, external technical assistance, and system resources to include sufficient time and finances to perform their duties. e) The RLC Safety Team shall be responsible for monitoring the overall operation of the Safety system. f) All those with management responsibility should demonstrate, by example, their commitment by being actively involved in the continual improvement of OH&S performance. g) The responsibility and accountability of all persons who perform duties in relation to the Health, Safety and Environment System shall be well defined and communicated to the relevant personnel.
  15. 15. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 15 h) Job descriptions shall be available for all management personnel. Specific safety objectives should be set out for each management level. Where practicable, these objectives should be expressed in quantifiable terms. i) Each manager shall be responsible and accountable for ensuring that Health, Safety and Environmental activities are managed in his/her department. Responsibilities shall be clearly defined at interfaces between different functions. j) All Managers or formal delegate should demonstrate commitment to the OH&S programme by visiting sites (“tours”), participating in accident investigations, providing resources in the context of corrective action, attending the regular scheduled health, safety and environmental meetings, and issuing messages of support. k) The descriptions should be such that individuals are aware of the scope, responsibility and authority of their functions.  Definition of the roles, responsibilities and accountabilities should, among others, be considered for:  Individual managers and supervisors.  The management representative  The employee representatives (Safety, Health and Environment Representatives).  Persons responsible for co-ordination of the vital elements of the Safety management system, including objectives.  Vital staff functions (such as workplace inspections, audits, purchasing, design, inspection, maintenance).  Other employees. Each Manager / Sectional Head is responsible for the implementation of the SMS necessary to ensure that polices are followed, objectives are achieved and that the commitment to the THESMS is supported through their area / function. Irrespective of other responsibilities, Managers / Sectional Heads is responsible for:  Significant Hazards/Risk Assessment in his area of responsibility  Generation of Significant Hazard Register – Sectional / Divisional Level  Setting SMS Objectives, Targets & Programme (s)  Identification of legal & other requirements and compliance related to the section  Defining Safety Role and Responsibilities of Employees  Identifying and managing Safety related incidents  Allocation and Monitoring of Infrastructure and other Resources  Establishing Operational Control Procedures  Maintaining Internal Communication Records  Ensuring Calibration of Instruments, Maintaining a Register  Maintaining Sectional SMS Records  Act on Audit Non Conformances, observations and findings.  Initiating corrective & preventive actions  Ensuring distribution of PPE’s, safety communication, conducting safety meetings  Material safety data sheet availability and display KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.2 Competence, training and awareness The organization shall establish, implement and maintain a procedure(s) to make persons working u a) the OH&S consequences, actual or potential, of their work activities, their behaviour, and the OH&S benefits of improved personal performance under its control aware of: b) their roles and responsibilities and importance in achieving conformity to the OH&S policy and procedures and to the requirements of the OH&S management Personnel are competent based on education, training, experience (4.4.2) Identify training needs Provide appropriate training Evaluate the effectiveness of training and maintain records. Establish, implement & maintain procedure(s) for (BACK TO CONTENTS) QPR-RSA-004 Training Needs Training Interface Competence, Training & Awareness This section fulfils the requirements of clause xxxx of the Standard. It is the policy of Ras Laffan to identify and provide training to all personnel whose work may adversely affect health and safety f personnel at work and to ensure that RLC personnel and contractors are properly trained and have appropriate level of competence for their assigned tasks. Supplementary to this methodology is the corporate procedure, QPR-MS-008 ( Procedure for Competence, Awareness and Training) RLC MR ensures that personnel performing the tasks that can cause significant OH&S consequences are competent on the basis of appropriate education, training and/or experience.
  16. 16. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 16 system, including emergency preparedness and response requirements (see 4.4.7); c) the potential consequences of departure from specified procedures Training procedures shall take into account differing levels of: a) responsibility, ability, language skills and literacy; and b) risk competence, awareness and training Head of individual departments identify the training needs of individual employees as per documented procedures. OH&S Induction Program The OH&S Induction training is organized for all new employees and RLC Contractors working in Ras Laffan. Under this training, they are made aware of company and Ras Laffan policies, procedures including the safety regulations, organizational structure, and other general details of Qatar Petroleum and Ras Laffan. The training and awareness regarding detailed procedures of the various processes, (Production, Engineering, Quality, Purchase etc), in Ras Laffan, to which the newly joining employee is assigned, is imparted by the respective HODs. The orientation records are maintained by the OH&S Training staff. A procedure is established to have training for all personnel to ensure that they are competent to perform their tasks in a safe manner to ensure that: a) The training needs are identified for RLC employees and persons working for RLC or on behalf of RLC, e.g. contractors b) The persons are trained before they are allocated to assigned jobs. c) Records of training are maintained by the RLC Site Services Department. This competence of a person is ensured in the system on the basis of appropriate education, training and / or experience. All personnel are made aware of the hazards and risks in their work environment and the importance of the Safety policy, system, and the consequences of departure from specified operating procedures. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.3 Communication, participation and consultation 4.4.3.1 Communication With regard to its OH&S hazards and OH&S management system, the organization shall establish, implement and maintain a procedure(s) for a) internal communication among the various levels and functions of the organization; b) communication with contractors and other visitors to the workplace c) receiving, documenting and responding to relevant communications from external interested parties Establish, implement & maintain procedure(s) for internal communication, communication with contractors and other visitors and response to other external interested parties (4.4.3.1) (BACK TO CONTENTS) QPR-MS-007 Awareness campaigns OH&S Campaigns 2008 2009 2010 2011 (BACK TO CONTENTS) Quarterly & Annual OH&S Reports CSF Safety Bulletin Reflections Notice Boards Electronic Systems TV Monitors at building entrances Communication This section fulfils the requirements of clause xxxx of the Standard. It is the policy of Ras Laffan to establish procedures for communications (internal and external) with regard to the company’s OH&S management system. 2.0 Responsibility and Authority The Management Representative is responsible for defining systems for internal communications. This includes communication with contractors and other visitors to the workplace. 3.0 Procedure The company has defined forms of internal communications between all levels and functions of Ras Laffan with regard to the OH&S hazards and the management system in documented procedures. These include Internal Employee Meeting, Monthly reviews to review progress and Non Conformance Notes or Action Requests in cases of OH&S Incidents. The company has established documented procedures for receiving, documenting and responding to communications from relevant parties concerning the OH&S hazards of the company’s operations. Monthly and annual OH&S Report as a mechanism of communicating Ras Laffan’s significant OH&S hazards to external parties. The Director is authorized to provide any additional OH&S information, if requested. A communication process is formalized which describes how the OH&S system related information is communicated to all employees. Most of the internal communication at Ras Laffan takes place during scheduled meetings:  Safety Alerts  Safety Bulletins  Toolbox talks  Various OH&S forums/meetings  Direct communication with management  OH&S Induction  Awareness campaigns and newsletter  Posters, electronic boards, and visual media  Continuous Improvement meetings  Floor Marshalls
  17. 17. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 17 Safety Bulletins  OH&S Representatives  Incident Management system  External OH&S Forums  Management Review meeting  Information release is being dealt with in a PR procedure KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.3.2 Participation and consultation The organization shall establish, implement and maintain a procedure(s) for a) the participation of workers by their: • appropriate involvement in hazard identification, risk assessments and determination of controls; • appropriate involvement in incident investigation; • involvement in the development and review of OH&S policies and objectives; Consultation where there are any changes that affect their OH&S; • representation on OH&S matters. Workers shall be informed about their participation arrangements, including who is their representative(s) on OH&S matters. b) Consultation with contractors where there are changes that affect their OH&S. The organization shall ensure that, when appropriate, relevant external interested parties are consulted about pertinent OH&S matters. Establish, implement & maintain procedure(s) for worker participation, worker representation and external parties’ participation. (4.4.3.2) (BACK TO CONTENTS) OH&S Rep Inspections OH&S Meetings OH&S Surveys 2010 OH&S Survey 2011 Notice Boards Electronic Systems TV Monitors at building entrances Safety Bulletins Participation & Consultation This section fulfils the requirements of clause xxxx of the Standard.  The organization shall establish, implement and maintain a procedure(s) for the participation of workers by their;  Involvement in hazards identification, risk assessments and determination of controls were applicable  Involvement in incident investigation  Involvement in the development and review of OH&S policies and objectives  Consulted where there are any changes that affect their exposure to OH&S risks  Workers shall be informed about their participation arrangements, including who is their representative(s) on OH&S matters. Employees are also forms part of Risk Assessments and developing JSA’s and are being consulted on various aspects of OH&S related matters in their work environment. Monthly Campaigns https://rlc.rlcnet.qp.com.qa/irj/portal/anonymous?NavigationTarget=navurl://6425e3541a4d9239caf4b4ee7271d366&LightDTNKnobID=- 2120817648&windowId=WID1298178913969
  18. 18. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 18 Policies Procedures Records KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.4 Documentation 4.4.4 Documentation The OH&S management system documentation shall include: a) the OH&S policy and objectives; b) description of the scope of the OH&S management system; c) description of the main elements of the OH&S management system and their interaction, and reference to related documents; d) documents, including records, required by this OHSAS Standard; and e) Documents, including records, determined by the organization to be necessary to ensure the effective planning, operation and control of processes that relate to the management of its OH&S risks. Documentation shall include (4.4.4): Policy & objectives Scope Describe main elements, interactions and reference documents Documentation, records required by standard Documents for effective implementation of the system (BACK TO CONTENTS) QPR-MS-001 OH&S System Layout – This descriptive Manual RLC QMS Management System Ras Laffan is following a three tier document system comprising of Policies, Procedures and Records. Electronic Filing system is being used as well as Hard Copies. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.5 Control of documents Control of documents The organization shall establish, implement and maintain a procedure(s) to a) approve documents for adequacy prior to issue; b) review and update as necessary and re- approve documents; c) ensure that changes and the current revision status of documents are identified; d) ensure that relevant versions of applicable documents are available at points of use; e) ensure that documents remain legible and readily identifiable; f) Ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the OH&S management system are identified and their distribution controlled; and g) Prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose. Establish, implement & maintain procedure(s) for document control (4.4.5): Approval Review & update Identify changes revision status Availability of relevant documents Legible, readable Control of external documents Control of obsolete documents (BACK TO CONTENTS) QPR-MS-OO2 RLC QMS Management System Control of Documents This section fulfils the requirements of clause xxxx of the Standard. Documented procedures shall be established to define the control of documents and records, required by the QP/RLC Quality Management System. Apart from having indicated documents and records as indicated in the index the bulk of documents and records are filed on the K:/Drive (FILE No. 3) KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.6 Operational control 4.4.6 Operational control The organization shall determine those operations and activities that are associated with the identified hazard(s) where the implementation of controls is necessary to Determine operations & activities that need control (4.4.6). Documented procedures where lack of control (BACK TO CONTENTS) This section fulfils the requirements of clause xxxx of the Standard. Ras Laffan Industrial City is functioning as a Municipality with regulating responsibilities with a well established OH&S infrastructure and Management Systems in place to manage the day to day OH&S activities and responsibilities. Part of the OH&S functions is to conduct Technical OH&S Reviews on new projects, procedures and related OH&S aspects.
  19. 19. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 19 manage the OH&S risk(s). This shall include the management of change (see 4.3.1). For those operations and activities, the organization shall implement and maintain a) operational controls, as applicable to the organization and its activities; the organization shall integrate those operational controls into its overall OH&S management system; b) controls related to purchased goods, equipment and services; c) controls related to contractors and other visitors to the workplace; d) documented procedures, to cover situations where their absence could lead to deviations from the OH&S policy and the objectives; e) Stipulated operating criteria where their absence could lead to deviations from the OH&S policy and objectives . could lead to deviation from objectives & policy. QPR-MS-001 QP-REG-S-001 QPR-RIE-010 CSF PTW QPR-RHH-004 Land Lease agreements Risk Register/ Risk Assessments Site layout Hygiene reports and Inspections Audit reports Operational control for RLC activities and services is ascertained through the identification of the Safety hazards and risks. OH&S controls over purchased goods, equipment or services are included where appropriate. Documented controls are implemented to instill the necessary operational control to cover situations, employees, contractors and or visitors where their absence could lead to deviations from the Safety policy or objectives, targets & programmes. These controls will be cross referenced to specific OHSAS 18001:2007 requirements and all controls will be reflected in the appropriate Risk Register. Management of Contractors is being conducted as per QP procedures. Where contractors are engaged to carry out an activity for Ras Laffan the operational control measures / guidelines related to Ras Laffan OH&S procedures, QP-REG-S-001 and in the Terms and Conditions of the Contract shall be implemented. It is the responsibility of Ras Laffan personnel supervising such activities to ensure that Ras Laffan procedures are followed in the execution of the task/activities. Common Permit to Work (CPW) System RLC established, implemented, and maintain a documented procedure for the Consolidated Permit to Work for Common Areas (CPW) which is designed to ensure that all work performed in the common areas throughout RLIC is conducted in a safe, coordinated, and consistent manner. Scope of the CPW This procedure provides a safety system of work for the protection of properties, facilities, and the people working in the RLIC Common Areas. This shall include specific safety standards to ensure the objectives of the safety requirements are met and shall be applied and maintained by the performing authority during the execution of work. The safety representatives of the operating authorities and RLC will monitor this process thoroughly. The CPW shall only be used in RLC Common Areas, which currently excludes the permanent plants or facilities under a land lease agreement (LLA) as mentioned in the appendix 1. Holders of LLA (End users or land lessee) shall ensure that their leased areas were placed in the appendix 1of the procedure. The land/room leased by other companies from RLC under a Temporary Land Lease Agreement (TLLA) or Early Access Agreement (EAA) are subject to RLC CPW procedure, except where the following requirements were completely fulfilled: 1) The area is contained by way of security fencing or by wall (if it is an area within the building). 2) Occupational certificate for the leased area was issued by RLC. 3) The work is for a simple maintenance nature or minor modification (see the explanation in article 3.0 ―Definitions‖ of this procedure) of the facilities. 4) A separate Permit system, which will cover simple maintenance or minor modification work, is made available, reviewed and accepted by RLC management. The CPW shall be used for all works inside RLIC common areas. See site layout (BACK TO CONTENTS) RHH Procedures QGL-RHH-001 Guidelines for smoking in RLC QPR-RHH-001 Control of Substances Hazardous to Health QPR-RHH-002 Health Risk Assessment QPR-RHH-003 Noise Monitoring & Control QPR-RHH-004 Occupational Hazards and Industrial Hygiene Ras Laffan established are maintaining a system for conducting their activities in such a way as to avoid harm to the health of their employees, contractors and local community and to promote, as appropriate, the health of their employees. Following guideline shall be used for occupational health hazard identification, risk assessments and necessary control measures: Risk analysis shall be carried out, of the entire operation, to identify all potential causes of occupational illness, (including all relevant exposure levels and consequences as appropriate). This should be done using a task-hazard inventory and technical and non-technical surveys, as appropriate. The results of this analysis shall be made known to persons likely to be affected by the particular conditions. Adequate monitoring equipment shall be provided to protect personnel against any health hazards. Personnel have access to medical advice from an Occupational Health Practitioner / Hygienist as well as the qualified medical nurse employed at Ras Laffan. Where necessary, monitoring of employee’s health with respect to known health hazards shall be undertaken as part of a health care surveillance programme. A general health care and health promotion programme shall be operated. Employees shall be adequately informed on the risk posed by the workplace or the process. Risks shall be minimized by the most effective means, as required by relevant laws and regulations. Where necessary, special first aid facilities for health risks shall be provided. Measures that protect everyone, e.g. local exhaust ventilation, noise reduction measures, machine guarding, restricting access to trained and authorised personnel, safe work procedures and systems; The need to introduce planned maintenance of, for example, machinery safeguards; The need for emergency arrangements; Operational control for RLC activities and services is ascertained through the identification of the Safety hazards and risks. OH&S controls over purchased goods, equipment or services are included where appropriate. Documented controls are implemented to instill the necessary operational control to cover situations, employees, contractors and or visitors where their absence could lead to deviations from the Safety policy or objectives, targets & programmes. These controls will be cross referenced to specific OHSAS 18001:2007 requirements. Management of HSE in Contracts
  20. 20. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 20 Industrial Hygiene Program QPR-RHH-007 Food Poisoning Procedure QPR-RHH-008 Food safety Procedure RLC Contractor HSE Management Checklist HSEGL-QP-11-01 HSEPR-QP-11 All new Scope of Work (SOW) shall be routed through RH, HSE Section to carry-out the risk assessment on HSE perspective, select and specify/ include appropriate HSE requirements and review the HSE related scope before uploading in SAP. During the Technical Evaluation of the Bids, user department to seek the help of RH, HSE Section for reviewing the HSE related documents submitted by the Contractor and also to review the HSE compliance. HSE Representative shall be invited for all contracts Kick-off meeting. RLC contractor HSE management checklist shall be circulated to all user departments for compliance. QP-PR-SV-01 Occupational Hazards and Industrial Hygiene Procedure: QPR-RHH-004 Ras Laffan shall establish and maintain a system for conducting their activities in such a way as to avoid harm to the health of their employees, contractors and local community and to promote, as appropriate, the health of their employees. Following guideline shall be used for occupational health hazard identification, risk assessments and necessary control measures: a) Risk analysis shall be carried out, of the entire operation, to identify all potential causes of occupational illness, (including all relevant exposure levels and consequences as appropriate). This should be done using a task-hazard inventory and technical and non-technical surveys, as appropriate. The results of this analysis shall be made known to persons likely to be affected by the particular conditions. b) Adequate monitoring equipment shall be provided to protect personnel against any health hazards. c) Personnel shall have ready access to medical advice from an Occupational Health Practitioner / Hygienist as well as the qualified medical nurse employed at Ras Laffan. d) Where necessary, monitoring of employee’s health with respect to known health hazards shall be undertaken as part of a health care surveillance programme. A general health care and health promotion programme shall be operated. e) Employees shall be adequately informed on the risk posed by the workplace or the process. f) Risks shall be minimized by the most effective means, as required by relevant laws and regulations. g) Where necessary, special first aid facilities for health risks shall be provided.  Measures that protect everyone, e.g. local exhaust ventilation, noise reduction measures, machine guarding, restricting access to trained and authorised personnel, safe work procedures and systems;  The need to introduce planned maintenance of, for example, machinery safeguards;  The need for emergency arrangements; KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.4.7 Emergency preparedness 4.4.7 Emergency preparedness and response The organization shall establish, implement and maintain a procedure(s): a) to identify the potential for emergency situations; b) To respond to such emergency situations. The organization shall respond to actual emergency situations and prevent or mitigate associated adverse OH&S consequences. Establish, implement & maintain procedure(s)(4.4.7): Identify potential emergency situations Respond to emergency situations Emergency response drills Periodic review and revision of response (BACK TO CONTENTS) RLC Emergency Response Plan QPR-RHR-001 QPR-RHR-003 Purpose of the RLIC Emergency Response Plan This section fulfils the requirements of clause xxxx of the Standard. To ensure an integrated response at the tactical and incident management support level to any relevant incident and to minimize the impact to RLIC’s reputation, viability, operability and earning capability. To ensure the safety and health of employees and the welfare of the general public within RLIC during emergency conditions This ERP clearly defines the response during an actual or potential emergency within RLIC. This plan addresses the response to emergencies that are: Local in scale, but the required response has ‘overwhelmed’ local resources, so that additional resources must be identified and activated to integrate into an existing EOG. (i.e., fires, gas or toxic releases, etc). City wide in scale and originate from End User and/or from external events not of QPs making (i.e., natural disaster, terrorism, etc).
  21. 21. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 21 Visit Site conduct Inspection Record Deviation Submit Report Follo up & Close out In planning its emergency response the organization shall take account of the needs of relevant interested parties, e.g. emergency services and neighbors The organization shall also periodically test its procedure(s) to respond to emergency situations, where practicable, involving relevant interested parties as appropriate The organization shall periodically review and, where necessary, revise its emergency preparedness and response procedure(s), in particular, after periodical testing and after the occurrence of emergency situations (see 4.5.3). Training Records (K:/Drive) Standby Roster (Issued on a monthly basis to Emergency Coordinators & Safety Standby Staff) Objective of the Emergency Response Plan RLIC preparedness for incidents/ emergencies/ crisis relies on people, plans, equipment, facilities, training and exercises to manage effective preparedness and response systems and tasks. The People comprise the role holders necessary to monitor and execute tactical and incident management support responsibilities. People are arranged into Tactical Teams, Incident Management Teams, Business Support Teams and Crisis Teams. The Plans include those Plans which must link together to cover all hazards/ all risks. Government axis plans cover municipality, national and inter- governmental emergency threats. Industry axis plans cover Tier 1, 2 and 3 scenarios. The purpose and scope of Industry Plans will cover Tactical, Incident Management, Business Support and Crisis Management needs. The Resources includes all those assets required to mitigate the outcome of an emergency which may threaten or impact; (i) People, (ii) Environment, (iii) Property and (iv) Business. The Facilities consist of those premises which emergency response relies on either for primary or back-up function. Primary emergency facilities will be available 24/7. Back-up emergency facilities will be released for emergency use with immediate effect in times of emergency. The Exercises cover the alarm-evacuation, notification, equipment deployment, table top and full incident management exercises that support the maintenance and continuous improvement of the emergency response system. The Training includes the transfer and demonstration of competencies required to fulfill required emergency roles Scope RLC Emergency Response Plan It is the policy of RLC Management that the RLC Emergency Response Plan be developed, implemented and maintained for all facets of RLC operation. It is also policy of RLC Management that the RLC Emergency Response Plan be effectively linked to the existing Emergency Response Forum Charter, the QP Corporate Emergency Response Plan and the National Contingency Plan KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.5 Checking 4.5 Checking 4.5.1 Performance measurement and monitoring The organization shall establish, implement and maintain a procedure(s) to monitor and measure OH&S performance on a regular basis. This procedure(s) shall provide for: a) both qualitative and quantitative measures, appropriate to the needs of the organization b) monitoring of the extent to which the organization’s OH&S objectives are met; c) monitoring the effectiveness of controls (for health as well as for safety); d) proactive measures of performance that monitor conformance with the OH&S programme(s), controls and operational criteria e) reactive measures of performance that monitor ill health, incidents (including accidents, near-misses, etc.), and other historical evidence of deficient OH&S performance; f) Recording of data and results of monitoring and measurement sufficient to facilitate subsequent corrective action and preventive action analysis. If equipment is required to monitor or measure performance, the organization shall establish and maintain procedures for the calibration and maintenance of such equipment, as appropriate. (4.4.8) Establish, implement & maintain procedure(s) to monitor and measure performance Calibration if necessary, records. (BACK TO CONTENTS) Inspections RH Month End reports OH&S Statistics Data Collection Spread Sheet Daily Inspections (K:/Drive) HSE Annual Report 2010 (Draft) Performance Measurement & Monitoring This section fulfils the requirements of clause xxxx of the Standard. RLC RH Department implemented a procedure to monitor, measure quantitatively on a regular basis the RLC operations key HSE activities that can have a impact on the OH&S performance and evaluate the proactive and reactive level of compliance against OH&S Objectives and Targets The monitoring include progress towards OH&S objectives and targets and shall be carried out on a daily, weekly, monthly and where applicable on a quarterly and annual basis. A quarterly report will be submitted by all departments to SQ in line with QPR-STM-06. Regular health, safety and environmental sampling and analysis consistent with regulatory requirements as applicable. RLC OH&S Department, Head of Safety shall determine collect and analyse appropriate data to demonstrate the suitability and effectiveness of the IMS and to evaluate where continual improvement of the effectiveness of the quality Management system can be made. RLC HSE developed a data collection spread sheet enquiring HSE related data from staff and contractors to be submitted in order to develop monthly HSE statistics that is being used for analysis, interpretation and discussion during the various OH&S forums.
  22. 22. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 22 Records of calibration and maintenance activities and results shall be retained KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.5.2 Evaluation of compliance 4.5.2 Evaluation of compliance 4.5.2.1 Consistent with its commitment to compliance [see 4.2c)], the organization shall establish, implement and maintain a procedure(s) for periodically evaluating compliance with applicable legal requirements (see 4.3.2). The organization shall keep records of the results of the periodic evaluations 4.5.2.2 The organization shall evaluate compliance with other requirements to which it subscribes (see 4.3.2). The organization may wish to combine this evaluation with the evaluation of legal compliance referred to in 4.5.2.1 or to establish a separate procedure(s). Establish, implement & maintain procedure(s) (4.5.2.1) for evaluating compliance with legal requirements. Maintain records Evaluate compliance with other requirements (4.5.2.2) to which it subscribes. These two can be combined, but records shall be maintained for both. (BACK TO CONTENTS) (BACK TO CONTENTS) Legal register Audits Incident Report Form Evaluation of Other Requirements This section fulfils the requirements of clause xxxx of the Standard. Procedural requirements consistent with the OH&S Policy for periodically evaluation of legal compliance was developed and implemented It is the policy Ras Laffan to establish and maintain processes to identify and access to the legal and other requirements applicable to the OH&S hazards and risks of the company’s products, services and activities. RLC shall comply with the Health, Safety and Environmental legal framework of QP and the State of Qatar comprising of Decrees, promulgated laws and supporting ministerial decisions, Consent to Operate, Initial Environmental permits and other legal requirements. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.5.3 Incident investigation 4.5.3 Incident investigation, nonconformity, corrective action and preventive action 4.5.3.1 Incident investigation The organization shall establish, implement and maintain a procedure(s) to record, investigate and analyze incidents in order to: a) determine underlying OH&S deficiencies and other factors that might be causing or contributing to the occurrence of incidents; b) identify the need for corrective action; c) identify opportunities for preventive action; d) identify opportunities for continual improvement; e) Communicate the results of such investigations. The investigations shall be performed in a timely manner. Any identified need for corrective action or opportunities for preventive action shall be dealt with in accordance with the relevant parts of 4.5.3.2. The results of incident investigations shall be documented and maintained Establish, implement & maintain procedure(s) for (4.5.3.1) recording, investigation and analysis of accident/incidents. (BACK TO CONTENTS) QPR-STM-001 Investigations Safety Alerts Safety Bulletins Incident Investigation This section fulfils the requirements of clause xxxx of the Standard. The Qatar Petroleum, corporate Incident Investigation procedures is implemented and used at RLC. The methodology followed covers all aspects of OH&S incident management including notification, reporting process of conducting investigations, analysis, generation or investigation reports, follow up and close out of the incident and relevant actions. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.5.3.2 Nonconformity, corrective 4.5.3.2 Nonconformity, corrective action and preventive action The organization shall establish, implement Establish, implement & maintain procedure(s) (4.5.3.2) for actual and (BACK TO CONTENTS) 4.5.3.2 Nonconforming, Corrective & Preventative Actions This section fulfils the requirements of clause xxxx of the Standard.
  23. 23. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 23 action and preventive action and maintain a procedure(s) for dealing with actual and potential nonconformity (ies) and for taking corrective action and preventive action. The procedure(s) shall define requirements for: a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their OH&S consequences; b) investigating nonconformity(ies), determining their cause(s) and taking actions in order to avoid their recurrence; c) evaluating the need for action(s) to prevent nonconformity(ies) and implementing appropriate actions designed to avoid their occurrence; d) recording and communicating the results of corrective action(s) and preventive action(s) taken; and e) reviewing the effectiveness of corrective action(s) and preventive action(s) taken Where the corrective action and preventive action identifies new or changed hazards or the need for new or changed controls, the procedure shall require that the proposed actions shall be taken through a risk assessment prior to implementation. Any corrective action or preventive action taken to eliminate the causes of actual and potential nonconformity (ies) shall be appropriate to the magnitude of problems and commensurate with the OH&S risk(s) encountered. The organization shall ensure that any necessary changes arising from corrective action and preventive action are made to the OH&S management system documentation potential NCR, corrective and preventive action. QPR-MS-004 Procedure for Control of Non- Conformities, Complaints, Corrective & Preventative Actions Audit Results To define the responsibility and authority for handling and investigating non conformance and outline the procedure for taking action to mitigate any risks caused and for initiating and completing corrective and preventive action. Procedure: QPR-MS-004 (FILE No. 2) To define the responsibility and authority for handling and investigating non conformance and outline the procedure for taking action to mitigate any risks caused and for initiating and completing corrective and preventive action. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.5.4 Control of records The organization shall establish and maintain records as necessary to demonstrate conformity to the requirements of its OH&S management system and of this OHSAS Standard, and the results achieved The organization shall establish, implement and maintain a procedure(s) for the identification, storage, protection, retrieval, retention and disposal of records. Records shall be and remain legible, identifiable and traceable Establish, implement & maintain records (4.5.4) as required to demonstrate compliance. Establish, implement & maintain procedure(s) for ID, storage, protection, retrieval, retention and disposal of records. Records identifiable, legible and traceable. (BACK TO CONTENTS) Document Records 4.5.4 Control of Records This section fulfils the requirements of clause xxxx of the Standard. OH&S documents are developed, implemented, identified, retained and retrievable as per the abovementioned procedure to demonstrate conformity to the OH&S management system and OHSAS 18001:2007 requirements QMS Management system is applied. OH&S documents are developed, implemented, identified, retained and retrievable as per the abovementioned procedure to demonstrate conformity to the OH&S management system and OHSAS 18001:2007 requirements. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY
  24. 24. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 24 4.5.5 Internal audit 4.5.5 Internal audit The organization shall ensure that internal audits of the OH&S management system are conducted at planned intervals to: a) determine whether the OH&S management system: 1) conforms to planned arrangements for OH&S management, including the requirements of this OHSAS Standard; and 2) has been properly implemented and is maintained; 3) is effective in meeting the organization’s policy and objectives; b) Provide information on the results of audits to management. Audit programme(s) shall be planned Audit procedure(s) shall be established, implemented and maintained that address planned, established, implemented and a) the responsibilities, competencies, and requirements for planning and conducting audits, reporting results and retaining associated records; and b) The determination of audit criteria, scope, frequency and methods. Selection of auditors and conduct of audits shall ensure objectivity and the impartiality of the audit process Ensure internal audits are conducted at planned intervals. (4.5.5). Audit programme(s) shall be planned, established, implemented & maintained. Establish, implement & maintain procedure(s) for Audit (BACK TO CONTENTS) Self Checklist Audit Plan QPR-MS-004 Procedure for Control of Non- Conformities, Complaints, Corrective & Preventative Actions 4.5.5 Internal Audit (see RLC Audit Plan 2011) This section fulfils the requirements of clause xxxx of the Standard. Inspection of work areas and audits of Environmental, Health and Safety programs are used to identify problems and hazards before these conditions result in incidents/accidents/non I conformities/near-misses with associated potential injuries/ losses. Audits help to identify the effectiveness of the OH&S Management program and they can be used as a guide to assure compliance and continuous improvement of the OH&S Management system. Internal Audit Inspection of work areas and audits of Environmental, Health and Safety programs are used to identify problems and hazards before these conditions result in incidents/accidents/non I conformities/near-misses with associated potential injuries/ losses. Audits (see RLC Audit Plan 2011) help to identify the effectiveness of the OH&S Management program and they can be used as a guide to assure compliance and continuous improvement of the OH&S Management system. Yearly Internal OH&S system Self Audit (FILE No. 1) This is a local periodical inspection, normally using checklists and allows various departments to assess process, facilities, systems, equipment and procedural shortcomings on their own and to institute immediate corrective and preventative actions to mitigate potential safety, environmental and operational hazards. Will be conducted at least once every 12 months to determine conformity with;  Qatar Petroleum’s / RLC OH&S Policy  OH&S Objectives  OHSAS 18001 requirements A program schedule will be developed and distributed by the MR in the beginning of each year. All system elements will be audited, not necessarily at all departments Audit checklist will be developed and implemented by RLC OH&S department based on area, departmental risk profiles. A closing meeting with Management and the audit team is held after the audit. All relevant documentation, Non conformances, observations and findings will be recorded and submitted to the MR who will issue an internal audit report within 14 working days after the closing meeting. Departmental Managers will be responsible to ensure that findings deriving from the internal audit report are being followed up and close out. The MR will monitor, follow up and report the status of the closing out of deviations on the monthly RLC Management meeting. KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY 4.6 Management review 4.6 Management review Top management shall review the organization’s OH&S management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness. Reviews shall include assessing opportunities for improvement and the need for changes to the OH&S management system, including the OH&S policy and OH&S objectives. Records of the management reviews shall be retained. Input to management reviews shall include: a) results of internal audits and evaluations of compliance with applicable legal requirements and with other requirements to which the organization subscribes b) the results of participation and Top management shall review the system at planned intervals (4.6) Inputs as documented Outputs as documented. Outputs shall be made available for communication and consultation (BACK TO CONTENTS) MRM2010 MRM2011 QPR-MS-005 Management Review (FILE No. 1) ????? This section fulfils the requirements of clause xxxx of the Standard. To review the Ras Laffan OH&S Management System at planned intervals (bi-annually) to ensure continuing suitability, adequacy and effectiveness of the OH&S system. The bi-annual Occupational Health and Safety Management Review meeting shall take place at least twice a year. Date will be determined by RH. During the meeting top management shall review the implemented Occupational Health and Safety management system to ensure its continuing suitability, adequacy and effectiveness. Information required to make such an evaluation shall include, but is not restricted to: Results of audits Achieving of objectives OH&S Statistics and communication/statistics received from external parties, including complaints. Occupational Health and Safety surveillance / analysis trends Results of audits, changing circumstances and a commitment to continual improvement shall be considered to indicate possible need for changes to: The Occupational Health and Safety Policy Objectives and Occupational Health and Safety management plans
  25. 25. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 25 consultation (see 4.4.3); c) relevant communication(s) from external interested parties, including complaints; d) the OH&S performance of the organization; e) the extent to which objectives have been met; f) status of incident investigations, corrective actions and preventive actions; g) follow-up actions from previous management reviews; h) changing circumstances, including developments in legal and other requirements related to OH&S i) Recommendations for improvement. The outputs from management reviews shall be consistent with the organization’s commitment to continual improvement and shall include any decisions and actions related to possible changes to: a) OH&S performance; b) OH&S policy and objectives; c) resources; and d) Other elements of the OH&S management system. Relevant outputs from management review shall be made available for communication and consultation (see 4.4.3). Hazard identification and risk assessment Management procedures and standards Other Occupational Health and Safety Management Systems Cost of risk Hygiene monitoring The annual reviews shall be maintained such that observations, conclusions and recommendations, decisions are recorded. Recommendations made during the annual review meeting shall be auctioned. A fixed agenda will be followed as agreed by the participants. (BACK TO CONTENTS)
  26. 26. RAS LAFFAN OHSAS18001:2007 MANAGEMENT SYSTEM KEY ELEMENTS REQUIREMENTS CHECKLIST DOCUMENT COMPLIANCE METHODOLOGY (OH&S MANUAL) RHT1 | 26 5. Management of Change This manual and the associated procedures shall be reviewed whenever necessary, but a planned review is carried out at least once in two years by Ras Laffan upon consultation with relevant parties. Changes are incorporated by replacing the affected, words, phrases, pages, hyperlinks or images with the revised pages carrying the new revision numbers and indexed in the “Document change History” section. Any user of the Ras Laffan OH&S MS Manual and procedures who identifies a need for change based on current practices, new technology, recommendations from audit/inspections and or emergency situations would like to propose for an amendment for more effective implementation of the OH&S MS or would like to provide feedback is requested to notify RHT1 using the form provided in par. 2.1. Such changes request will be communicated through the Management Representative to the Central HSE Meeting. The change request will be reviewed for necessary approval in agreement with the Ras Laffan Management Team. Once such changes are approved, the relevant procedures will be updated and the changes will be communicated to all relevant personnel and contractors.

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