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Inspections On Board

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A general guide to inspections carried out on ships, esp tankers

Published in: Business

Inspections On Board

  1. 1. Inspections on board Abhijith Balakrishnan, MNI
  2. 2. <ul><li>Ship should always be ready for inspections </li></ul><ul><li>Do not work just to impress Inspectors </li></ul><ul><li>Work to achieve a safe and efficient ship </li></ul><ul><li>Ensure all systems are always in good order </li></ul><ul><li>Should be aware of any systems not in good order- action should be taken </li></ul>
  3. 3. Vetting vs. Inspection <ul><li>Vetting is a process of examination and evaluation, generally referring to performing a background check on the ship before offering an employment. </li></ul><ul><li>Inspection is the process of physically examining a ship and its related systems to collate data to help in vetting the ship later </li></ul>
  4. 4. When inspection is expected <ul><li>Master to chair a meeting </li></ul><ul><ul><li>Remind everyone of their duties </li></ul></ul><ul><li>Use VIQ /VPQ to conduct a check or a pre-inspection </li></ul><ul><li>Ensure records are updated </li></ul><ul><li>Advise office if anything is outstanding or any shortcoming is noticed </li></ul><ul><li>Carry out pre-operational checks and record </li></ul><ul><li>Enhance general housekeeping </li></ul><ul><li>Make available all documents for inspector </li></ul><ul><li>Refer to previous List of Observations send from the office </li></ul>
  5. 5. Delegate to achieve maximum compliance <ul><li>Certification and documentation </li></ul><ul><li>Vessel Particulars </li></ul><ul><li>Crew Management </li></ul><ul><li>Safety Management </li></ul><ul><li>Navigation </li></ul><ul><li>Radio Equipment </li></ul><ul><li>LSA / FFA </li></ul><ul><li>Bridge </li></ul><ul><li>Cargo /Ballast </li></ul><ul><li>Mooring </li></ul><ul><li>Pollution Prevention </li></ul><ul><li>COW </li></ul><ul><li>Loadline </li></ul><ul><li>Engine Room </li></ul><ul><li>Steering Gear </li></ul><ul><li>Inert Gas System </li></ul>
  6. 6. Documents and plans <ul><li>Prepare copies of various vessel certificates </li></ul><ul><li>Arrange all documents required as per the order in the VIQ /VPQ </li></ul><ul><li>Update the VPQ </li></ul>
  7. 7. Prepare copies of <ul><li>Classification Document </li></ul><ul><li>Certificates </li></ul><ul><ul><li>Registry </li></ul></ul><ul><ul><li>SAFCON </li></ul></ul><ul><ul><li>SEQ </li></ul></ul><ul><ul><li>SRT </li></ul></ul><ul><ul><li>LL </li></ul></ul><ul><ul><li>IOPP + supp </li></ul></ul><ul><ul><li>Crew List </li></ul></ul><ul><ul><li>Safe Manning Doc </li></ul></ul><ul><ul><li>Etc., </li></ul></ul>
  8. 8. Make Available <ul><li>Officers’ licenses </li></ul><ul><li>Approved Manuals ( IG, COW, ODME, etc.,) </li></ul><ul><li>Log books </li></ul><ul><li>Oil record books </li></ul><ul><li>Proof of Authorised servicing of </li></ul><ul><ul><li>FFA, Liferafts, </li></ul></ul><ul><li>Settings for various safety devices </li></ul><ul><ul><li>PV Valves etc., </li></ul></ul><ul><li>MSDS </li></ul><ul><li>SMS Manuals </li></ul><ul><li>Company policies </li></ul>
  9. 9. Be prepared to Calibrate and Demonstrate <ul><li>Fixed gas detection system </li></ul><ul><li>Portable gas detectors </li></ul><ul><li>ODME </li></ul><ul><li>COP Emergency shutdown </li></ul><ul><li>High level alarms/OF alarms </li></ul><ul><li>QC valves </li></ul><ul><li>IGS Alarms </li></ul><ul><li>OWS </li></ul><ul><li>Fire Fighting systems </li></ul><ul><li>Steering gear </li></ul><ul><li>Emcy generator </li></ul><ul><li>LB engines </li></ul><ul><li>ER ventilation shut downs </li></ul>
  10. 10. Also prepare <ul><li>Fireman’s outfit </li></ul><ul><li>ISC </li></ul><ul><li>Navigational Equipments </li></ul><ul><li>Charts and Publications </li></ul><ul><li>EPIRB, SART,Pyros, </li></ul><ul><li>Flame Screens on air pipes </li></ul><ul><li>Paint locker smothering system </li></ul><ul><li>Marine Sanitation systems….etc., </li></ul>
  11. 11. First Impression <ul><li>You don’t get a second chance to make a first impression </li></ul><ul><ul><li>Gangway to Ships office very important </li></ul></ul><ul><ul><li>Inspectors are supposed to be objective </li></ul></ul><ul><ul><li>Inherent human nature to base future actions on initial subjective impression. </li></ul></ul><ul><ul><li>May look for objective evidence to reinforce his initial subjective opinion </li></ul></ul><ul><li>Good first impression </li></ul><ul><ul><li>Probably quick and hassle free inspection </li></ul></ul>
  12. 12. First Impression- How to? <ul><ul><li>Gangway </li></ul></ul><ul><ul><ul><li>Properly rigged </li></ul></ul></ul><ul><ul><ul><li>Lifebuoy </li></ul></ul></ul><ul><ul><ul><li>Warnings- no naked light etc., </li></ul></ul></ul><ul><ul><li>Crew </li></ul></ul><ul><ul><ul><li>PPE as reqd-clean boiler suits, hard hats.. </li></ul></ul></ul><ul><ul><li>Deck Watch </li></ul></ul><ul><ul><ul><li>Present at the gangway </li></ul></ul></ul><ul><ul><ul><li>Proper PPE </li></ul></ul></ul><ul><ul><ul><li>Walkie Talkie </li></ul></ul></ul>
  13. 13. First Impressions <ul><li>FFE at the manifold </li></ul><ul><li>Deck free of oil </li></ul><ul><li>Scuppers-plugged </li></ul><ul><li>Moorings- being monitored </li></ul><ul><li>MSDS posted as required </li></ul><ul><li>Emergency Equipment-marked and readily available </li></ul><ul><li>Accommodation- Doors/vents closed. </li></ul><ul><ul><li>Slight positive pressure inside </li></ul></ul>
  14. 14. First Impressions <ul><li>Deck Watch (ISPS) </li></ul><ul><ul><li>Polite, courteous, firm </li></ul></ul><ul><ul><li>Identify- Photo ID? </li></ul></ul><ul><ul><li>Purpose of Visit? </li></ul></ul><ul><ul><li>Who do you want to see? </li></ul></ul><ul><ul><li>CREW to make entries in the Visitor log </li></ul></ul><ul><ul><li>Offer helmet if inspector not wearing one. </li></ul></ul><ul><ul><li>Call D/O on radio and advise </li></ul></ul><ul><ul><li>Escort Inspector to Ships Office </li></ul></ul>
  15. 15. General Awareness <ul><li>Crew </li></ul><ul><ul><li>To have general information of cargo </li></ul></ul><ul><ul><li>Especially about the hazards </li></ul></ul><ul><ul><ul><li>H2S, Benzene, </li></ul></ul></ul><ul><ul><li>Where can you find the information </li></ul></ul><ul><ul><ul><li>MSDS- where is it posted? </li></ul></ul></ul><ul><ul><ul><li>Brief the crew during the meeting </li></ul></ul></ul>
  16. 16. Ships Office <ul><li>Master to meet Inspector in the Office </li></ul><ul><li>Brief him regarding his muster station </li></ul><ul><li>Offer refreshments </li></ul><ul><li>Be courteous </li></ul><ul><li>Inspector not onboard only to find faults </li></ul><ul><li>Extend full cooperation </li></ul><ul><li>Inspector should always be accompanied </li></ul><ul><li>Inspector is a fellow professional </li></ul>
  17. 17. Pre Inspection meeting <ul><li>Master and Chief Engineer to be present </li></ul><ul><li>Preferably all top four if ship operations permit </li></ul><ul><ul><li>Scope of inspection? </li></ul></ul><ul><ul><li>Approx time for inspection? Boat for dep? </li></ul></ul><ul><ul><li>Order in which he intends to carry out inspection </li></ul></ul><ul><ul><li>Equipments/alarms he may want tested or demonstrated </li></ul></ul>
  18. 18. Pre Inspection <ul><li>Master to ensure that the inspection is conducted without disrupting vessel operations or STCW rest hours </li></ul><ul><ul><li>Suggest change in order of inspection </li></ul></ul><ul><ul><li>Any equipment to be tested should not interfere with safe operations </li></ul></ul>
  19. 19. During Inspection <ul><li>Inspector to be always accompanied </li></ul><ul><ul><li>By Master (or other top 3) and one assistant </li></ul></ul><ul><li>Ensure safety of inspector </li></ul><ul><li>Do not argue with inspector </li></ul><ul><li>Do not intentionally give false information </li></ul><ul><li>Do not embarrass the inspector </li></ul><ul><ul><li>no. of years at sea/qualification etc., </li></ul></ul><ul><li>Do not agree to any unsafe practices </li></ul><ul><li>Do not offer any opinion on observations </li></ul><ul><li>Do not volunteer information to impress Inspector </li></ul>
  20. 20. General Crew Attitude <ul><li>Ensure crew attitude projects a safe and professional ship </li></ul><ul><ul><li>Regular rounds </li></ul></ul><ul><ul><li>Reports on UHF Radios </li></ul></ul><ul><ul><li>Moorings checked </li></ul></ul><ul><ul><li>No sitting/chatting at manifold </li></ul></ul><ul><ul><li>Officers alert/ active </li></ul></ul><ul><ul><li>Bridge/ER to appear to neat and tidy </li></ul></ul><ul><ul><li>Instructions from superiors being followed </li></ul></ul>
  21. 21. <ul><li>Close out all small observations before inspector departs </li></ul><ul><ul><li>Do not compromise ship safety, the operations or STCW rest hours. </li></ul></ul>
  22. 22. Post Inspection Meeting <ul><li>Request an opportunity to discuss observations </li></ul><ul><li>Request a written report </li></ul><ul><li>Cross out blank areas on the report and keep a copy </li></ul><ul><li>Do not hesitate to point out remarks that you feel are incorrect </li></ul><ul><li>One senior off (Pref CE) to be present </li></ul><ul><li>Clear any misunderstandings </li></ul><ul><li>Not ask for opinions’ on how to clear observations </li></ul>
  23. 23. After Inspector departs <ul><li>Inform office regarding the inspection </li></ul><ul><li>Send copy of inspection report with remarks as necessary </li></ul><ul><li>Advise office of plan to tackle observations </li></ul><ul><li>Request office assistance as necessary </li></ul><ul><li>Follow up action to satisfy the requirements </li></ul><ul><li>Keep the ship ready for the next inspection!!! </li></ul>
  24. 24. Source of information <ul><li>A guide to the Vetting Process by Intertanko </li></ul>

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