ITFT - Recruitment & Selection, Induction & Orientation

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Recruitment, Types of Recruitment, Comparison of Recruitment & Selection, Selection Procedure, Induction & Orientation-types (General Property Orientation & Job Specific Orientation)

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ITFT - Recruitment & Selection, Induction & Orientation

  1. 1. Recruitment & Selection ITFT College, Chandigarh 14/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  2. 2. Recruitment • It is the process of searching the candidates for employment and stimulating them to apply for jobs in the organization. ITFT College, Chandigarh 24/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  3. 3. Recruitment • Transfer •Recruitment at factory gate (Direct recruitment) • Casual callers Internal External • Transfer • Promotion • Casual callers • Advertisement • Employment agencies • Management consultants • Educational institutions • Recommendations • Labor contractors • Telecasting ITFT College, Chandigarh 34/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  4. 4. Comparison of internal and external recruitment Internal source External source 1. It is a quick process. It involves search of candidates from with in the organization 1. It is lengthy process. It involves finding candidates from outside the organization 2. This process is cheaper. It does not involve any cost of contracting the external sources. 2. This process is costly as vacancies have to be notified in newspapers etc. ITFT College, Chandigarh 44/26/2014 any cost of contracting the external sources. be notified in newspapers etc. 3. The existing staff motivated to improve their performance. 3. the workers feel dissatisfied if external source are used 4. Choice of candidates is limited. The scope of fresh talent is diminished 4. The business can hope for talented candidates from outside. This means infusion of new blood and new ideas into the enterprise Internal sources help in saving time of officials responsible for recruitment. 5. External sources of recruitment are time- consuming. PDF created with pdfFactory Pro trial version www.pdffactory.com
  5. 5. Selection • Selection is the process of obtaining and using information about job applicants in order to determine who should be hired for long- or short term positions. • Selection involves a series of steps by which the candidates are screened for choosing the most suitable persons for vacant posts.persons for vacant posts. ITFT College, Chandigarh 54/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  6. 6. Recruitment vs. Selection Basis Recruitment Selection Meaning It is the process of searching candidates for vacant jobs and making them apply for the same. It is the process of selection of right types of candidates and offering them jobs Nature It is a positive process It is a negative process Aim Its aim is to attract more and Its aim is to reject the ITFT College, Chandigarh 64/26/2014 Aim Its aim is to attract more and more candidates for vacant jobs Its aim is to reject the unsuitable candidates and pick up the most suitable people for the vacant job Procedure The firm notifies the vacancies through various sources and distributes application forms to candidates The firm asks the candidates to pass through a number of stages such as filling of forms, employment test, interview, medical exams etc. Contract of service No contractual relations is created It leads to contract of service between the employer and the employee PDF created with pdfFactory Pro trial version www.pdffactory.com
  7. 7. Selection procedure Rejectioniffoundunsuitable Receiving Application Screening of Application Employment Tests ITFT College, Chandigarh 74/26/2014 Rejectioniffoundunsuitable Medical Examination Employment Tests Interview Reference Checking FINAL SELECTION PDF created with pdfFactory Pro trial version www.pdffactory.com
  8. 8. Application ITFT College, Chandigarh 84/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  9. 9. Employment tests • Employment testing is the practice of administering written, oral, or other tests as a means of determining the suitability or desirability of a job applicant. ITFT College, Chandigarh 94/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  10. 10. Classification Intelligence tests Aptitude tests Personality tests Classification of tests Proficiency tests Interest Tests ITFT College, Chandigarh 104/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  11. 11. Employment Interview • An interview is a face to face, oral observational and personal appraisal method. ITFT College, Chandigarh 114/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  12. 12. Interview Patterned or structured Unstructured or non directed Preliminary or background information Interview types Group interview Stress interview 4/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  13. 13. Job offer • Job Offer specifies the terms of an employment arrangement. Acceptance is achieved when both the employer and appointee sign and date the final job offer. ITFT College, Chandigarh 134/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  14. 14. Orientation • “Induction (orientation) is a technique, by which a new employee is rehabilitated into the changed surroundings and introduced to the practices, polices and purposes of the organisation.”organisation.” ITFT College, Chandigarh 144/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  15. 15. Induction and Orientation • Induction comes first and is followed By Orientation. • Induction is for shorter duration while Orientation is for longer duration. • Induction means introduction of the company as in• Induction means introduction of the company as in the overall preview of company while Orientation is the practical overview of the company. • Induction is in the form of presentations while orientation includes introducing employee to different people of the organisation. ITFT College, Chandigarh 154/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  16. 16. OBJECTIVES • To help new staff form positive first impressions, that he/she belongs to the company, feels welcome and supported; • To assist in understanding the culture and values;• To assist in understanding the culture and values; • To improve staff efficiency, work standards, revenue and profits; • To improve staff morale ITFT College, Chandigarh 164/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  17. 17. Types of orientation programme: FORMAL INFORMAL INDIVIDUAL COLLECTIVEINDIVIDUAL COLLECTIVE SERIAL DISJUNCTIVE INVESTITURE DIVESTITURE ITFT College, Chandigarh 174/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  18. 18. PROCESS HR Representatives Introduction Organisational Issues HR Policies and Rules Employee Benefits Anxiety Reduction Seminar Line Supervisor Introduction Specific Job Location And Duties ITFT College, Chandigarh 184/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  19. 19. General Property Orientation • Also known as Overview orientation that provides the basic information employees need to understand the overall environment in which they work. • It will help employees to understand the broader goals of the organization • This orientation will be a general session to be held in a half-day format followed by a tour of the organizationITFT College, Chandigarh 194/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  20. 20. General Property Orientation Covers • the history of the company, • mission and goals, and • the organizational structure • Company policies and procedures• Company policies and procedures • Introduction to the management team • a tour of the entire property ITFT College, Chandigarh 204/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  21. 21. Job-Specific Orientation • Provided at the departmental level • This component of the Employee Orientation Program will help employees understand theirProgram will help employees understand their job-specific and department-specific expectations. This orientation should be conducted and/or coordinated by the senior administrative person in the Department. ITFT College, Chandigarh 214/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  22. 22. The HR Administrator coordinate with the employee's immediate supervisor to ensure that the activities listed below are completed before the employee arrives: • Determine who will meet the employee at the work site • Have workspace available, cleaned and stocked with supplies • Arrange for key, parking permit, computer access, one Card/Access Card. (If it is not possible to have this completed prior to employee's arrival, have all forms ready for employee) ITFT College, Chandigarh 224/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  23. 23. How to induct successfully • A systematic plan should be followed. • A check list of points to be included in induction should be prepared • An induction booklet should be provided • Anyone who is promoted or transferred from one job to another should also be inducted. • The aim should be to convey a clear picture of the working of the organisation. ITFT College, Chandigarh 234/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  24. 24. ORIENTATION CHECKLIST • Words of welcome • History of the company • Company culture • Organizational structure of the company • Review of job descriptions, hours and days of work, job duties and responsibilities • Rate of pay, pay policies, and periods • Gratuities and other benefits • Break periods and meal hours • Review of rules of conduct and employee handbook • Unforeseen absences and tardiness • Introduction to co-workers • To whom to report, when, and where • List of frequently called phone numbers • Sanitation and safety procedure • Career development and opportunities for promotion • Grounds for termination • Emergency situations ITFT College, Chandigarh 244/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  25. 25. Orientation Follow-up Orientation does not end on the first day. Follow-up is necessary and may include the following: • Offer feedback to employee as required.Offer feedback to employee as required. • Ensure that job expectations are being met. If not, this is the time to discuss/re-explain expectations. • Arrange a meeting within the first couple of weeks to answer questions and/or to discuss job-related issues or concerns. ITFT College, Chandigarh 254/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  26. 26. Questions Q1 What is Recruitment? What are the various sources for recruitment? Q2 Describe selection procedure. Explain in detail the types of test and interview fordetail the types of test and interview for selection procedure. Q3 Explain Transfer Promotion Induction ITFT College, Chandigarh 264/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com
  27. 27. ITFT College, Chandigarh 274/26/2014 PDF created with pdfFactory Pro trial version www.pdffactory.com

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