

Part of total job search process



Communication skills indicator



No single correct way
1.
2.
3.
4.
5.
6.
7.

Application/cover – to apply for a specific
position
Appreciation/thank you – to follow up
Prospecti...


1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Purposes:
To present a sales proposal to a customer.
To present a financial proposal to...
Identify purpose, at the beginning
 Organize material into paragraphs
 Be professional


◦ High quality paper
◦ Error f...


Be positive

◦ (optimistic, productive, reasonable, responsible)



Cater to reader’s interests



Sign and keep copy


Handwritten



Sent via e-mail







Center letter (side to side, top to bottom)
Capitalization
◦ Don’t overdo it (e.g. no need to cap job titles, s...


Small words better than big words
◦ Examples:



try vs endeavor
end vs terminate
begin vs commence

Short sentences b...


Use conversational style

◦ Example: ‘There has been an affirmative decision with
regard to program termination’ vs ‘Th...
indepth
 first hand
 alot
 all around
 midwest
 coop

in-depth
 firsthand
 a lot
 all-around
 Midwest
 co-op

1st – purpose, interest, position, source
 2nd – qualifications, evidence, refer to resume
 3rd (+) – sell yourself
 4t...
1st – purpose (express appreciation, follow up)
 2nd – reemphasize qualifications, reiterate interest
 3rd – provide sup...


1st – Purpose



2nd – Confirmation of terms, action to be taken



3rd – Express appreciation, reiterate interest
Letterwriting types
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Letterwriting types

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Letterwriting types

  1. 1.  Part of total job search process  Communication skills indicator  No single correct way
  2. 2. 1. 2. 3. 4. 5. 6. 7. Application/cover – to apply for a specific position Appreciation/thank you – to follow up Prospecting – to inquire about general availability of positions Networking – to arrange an informational interview/meeting Acceptance – to accept and confirm a job offer Withdrawal – to remove your job application from consideration Rejection – to decline a job offer
  3. 3.  1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Purposes: To present a sales proposal to a customer. To present a financial proposal to a customer. To set up a committee meeting. To set up a business meeting. To offer a position to a new employee. To communicate to fellow employees a new company policy. To write a letter of recommendation in support of a colleague for a new job. To request and justify company support of a specific departmental proposal (e.g. new equipment, additional funding). To request information or additional information. To respond to an inquiry.
  4. 4. Identify purpose, at the beginning  Organize material into paragraphs  Be professional  ◦ High quality paper ◦ Error free Address to specific individual  Be succinct, get to the point 
  5. 5.  Be positive ◦ (optimistic, productive, reasonable, responsible)  Cater to reader’s interests  Sign and keep copy
  6. 6.  Handwritten  Sent via e-mail
  7. 7.     Center letter (side to side, top to bottom) Capitalization ◦ Don’t overdo it (e.g. no need to cap job titles, seasons of the year, courses taken, senior, agriculture, etc.) Punctuation ◦ Don’t overuse commas, semicolons; use periods to avoid runon sentences; no need to use period after two-letter abbreviation of state or street Spelling ◦ No mistakes (use spell check); pay attention to hyphenated words (e.g. in-depth, two word adjectives preceding noun).
  8. 8.  Small words better than big words ◦ Examples:  try vs endeavor end vs terminate begin vs commence Short sentences better than long sentences ◦ Example: ‘That’s one small step for man, one giant leap for mankind.’ – Neil Armstrong  Use consistent verb tense (active preferred) ◦ Example: don’t write ‘consistent verb tense should be used’
  9. 9.  Use conversational style ◦ Example: ‘There has been an affirmative decision with regard to program termination’ vs ‘The company is ending the program’. ◦ Example: ‘Enclosed herewith is the aforementioned and requested information’ vs ‘I am enclosing the information you requested’
  10. 10. indepth  first hand  alot  all around  midwest  coop 
  11. 11. in-depth  firsthand  a lot  all-around  Midwest  co-op 
  12. 12. 1st – purpose, interest, position, source  2nd – qualifications, evidence, refer to resume  3rd (+) – sell yourself  4th – suggest action (interview, meeting, phone call). Show appreciation. 
  13. 13. 1st – purpose (express appreciation, follow up)  2nd – reemphasize qualifications, reiterate interest  3rd – provide supplemental information (if any)  4th – reiterate thanks 
  14. 14.  1st – Purpose  2nd – Confirmation of terms, action to be taken  3rd – Express appreciation, reiterate interest

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