CMS (content management system)


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CMS (content management system)

  1. 1. Presented by: Aaina
  2. 2. Contents <ul><li>Introduction </li></ul><ul><li>Objectives </li></ul><ul><li>Functions </li></ul><ul><li>Features </li></ul><ul><li>A workflow with metadata </li></ul><ul><li>Advantages & Disadvantages </li></ul><ul><li>Enterprise content </li></ul><ul><li>management </li></ul><ul><li>systems </li></ul>CMS
  3. 3. Introduction <ul><li>A content management system (CMS) is a system used to manage the content of a Web site. </li></ul><ul><li>It provides a collection of procedures used to manage work flow . </li></ul><ul><li>The procedures are designed to do the following: </li></ul><ul><li>- Allows large number of people to share stored data </li></ul><ul><li>- Control access to data, based on user roles </li></ul><ul><li>- Aid in easy storage and retrieval of data </li></ul><ul><li>- Reduce repetitive duplicate input </li></ul><ul><li>- Improve the ease of report writing </li></ul>
  4. 4. <ul><li>CMS consists of two elements: </li></ul><ul><li>-content management application (CMA) </li></ul><ul><li>-the content delivery application (CDA).  </li></ul>
  5. 5. CMS Objectives <ul><li>Devolve content creation throughout the institution regardless of contributors’ skills </li></ul><ul><li>Provide security, governance and approval processes over content published on the web </li></ul><ul><li>Enable the creation, management, and usage of standardized metadata </li></ul><ul><li>Improve the quality of web sites through the implementation of standards across presentation, metadata, governance, discovery, and navigation </li></ul>
  6. 6. Functions <ul><li>Maintaining Security </li></ul><ul><li>Managing Objects </li></ul><ul><li>Managing Servers </li></ul><ul><li>Managing Auditing </li></ul><ul><li>Maintaining Reports. </li></ul>
  7. 7. features <ul><li>Integrated and online help </li></ul><ul><li>Modular and extensible </li></ul><ul><li>Easy user and group management </li></ul><ul><li>Group-based permission system </li></ul><ul><li>Full template support without changing a line of content </li></ul><ul><li>Easy wizard based install and upgrade procedures </li></ul><ul><li>Minimal server requirement </li></ul>
  8. 8. Feature cont.. <ul><li>Admin panel with multiple language support </li></ul><ul><li>Content hierarchy with unlimited depth and size </li></ul><ul><li>Integrated file manager w/ upload capabilities </li></ul>
  9. 9. Content Creation <ul><li>Aim: Simplify the processes of placing content on the web and obtaining approval to do so </li></ul><ul><li>Use templates to capture the content and to present it </li></ul><ul><li>Use workflow to simplify the upload, approve and publish processes </li></ul><ul><li>Embed Team site buttons in standard Microsoft applications if required </li></ul>
  10. 10. Quality - Actions <ul><li>Accuracy: Enable an approval process to confirm the accuracy of the information </li></ul><ul><li>Availability: Ensure that the information is published, backed up, and restorable through automated Teamsite processes </li></ul><ul><li>Discoverability: Ensure that the information can be located through effective use of metadata driven searches </li></ul>
  11. 11. <ul><li>Relevance: Enable a process to ensure relevance through the use of approval processes </li></ul><ul><li>Timeliness of information: Simplify and automate the publication of web site information and enable removal of information through the use of automated “sunset” processes. </li></ul>
  12. 12. A workflow with Metadata Author Creates Content CMS applies Metadata Approver checks Work Not Approved Available on the web Metadata sent to the Search Engine CMS publishes to the web servers Approved
  13. 13. Advantages <ul><li>Low Cost </li></ul><ul><li>Easy Customization </li></ul><ul><li>Easy to use </li></ul><ul><li>workflow management </li></ul>
  14. 14. Disadvantages <ul><li>Cost of maintenance </li></ul><ul><li>Storage Volume </li></ul><ul><li>Latency issues </li></ul><ul><li>Tool Mixing </li></ul>
  15. 15. Enterprise content management systems <ul><li>An enterprise content management system (ECM) is content, documents, details and records related to the organizational processes of an enterprise. </li></ul><ul><li>The purpose and result is to manage the organization's unstructured information content </li></ul>