HMI Financial Planning Software—Getting Started 3
Setting up the System
The main menu of HMI’s Financial Planning Software contains three user options: Annual
Plan, Setups, and Database Maintenance, along with an Exit option.
HMI Financial Planning Software-Getting Started 4
The Database Maintenance tab allows you to backup and restore your database. You will be able
to save changes to your database without using this feature, but you should periodically backup
your database (software) so if you do need to restore it later, due to data loss, it will be available
to you. Some people backup their software after each use.
The Database Maintenance window contains five buttons with the following options:
Backup Database – where you can backup your information
Restore Database – where you can restore your data to a previous time if you lose data.
Update Indexes – to rebuild indexes if files get corrupted.
Download Updates – where you can download an update to the software.
Clean Data Files—erases data if not correct or corrupted
HMI Financial Planning Software-Getting Started 6
Multiple Client Backup
If you have multiple clients you are keeping data for, you should create a folder under the HMI
folder for each client, just to keep it simple. Then, when you are working on a certain client and
need to switch to another client, do a backup of the Data Files only, since this is really all that
needs to be backed up.
Backup Database -> Select Backup Location -> Data Files Only Then, navigate to the folder
you have created for this client, give the zip file a unique name that identifies the client and back
it up. THEN….
Restore Database -> Select Location -> Of Data Files Backup Navigate to the next client’s
folder and select the zip file to restore.
When you get a new client, use the "Clean Data Files" option to Delete ALL Data to start clean
with the new client.
Begin by clicking on the Financials Menu option, which will take you to the screen shown
HMI Financial Planning Software—Getting Started 7
The Financials Menu contains three tabs with the following options:
Bank Accounts – where you enter banking information for all of your bank accounts including
bank name, address, and opening balance.
Savings Accounts – where you enter information for your savings accounts including custodian
and account description
Loan Payees – where you record information on institutions that you borrow funds from,
including name or payee, and standard contact information.
You will enter more information later on these various accounts and can come back and do this
at any time.
HMI Financial Planning Software-Getting Started 8
Click on Setups and choose the Operations Menu.
HMI Financial Planning Software—Getting Started 9
Non-livestock assets can be tracked in this screen. You will give value to the assets later. For
now enter them and if there is a bank account that holds that asset. Likewise, if it is a usable asset
like diesel or hay, you can track usage by selecting that option.
HMI Financial Planning Software-Getting Started 10
Stock Class Screen
HMI Financial Planning Software-Getting Started 12
HMI Financial Planning Software—Getting Started 13
Entering Data into the Annual Plan
Annual Plan Spreadsheet
Open Annual Plan button AFTER doing the above setups. In the top left corner of the window,
you will see the following:
Once you’ve ―Autofilled‖ this form the first time, you will need to select the Bank Accounts
Worksheet to ―Autofill‖ the Bank Accounts you entered previously in Setups. Once this is done,
you can go to any of the Worksheets. However, a good place to start would be with the Gross
Profit Analysis Worksheet and work through some scenarios. From there, you can copy the data
over into the Income, Expense and Livestock worksheets.
HMI Financial Planning Software—Entering Data 14
The key areas of the Annual Plan Spreadsheet area are:
Bank Accounts Worksheet
Gross Profit Analysis
Account Setup (same interface as in Setup Menu)
HMI Financial Planning Software—Entering Data 15
1. Assets – The Assets tab shows Planned and Actual Sales, Planned and Actual Purchases,
and Planned and Actual Values for all of your assets.
HMI Financial Planning Software—Entering Data 16
Can set up profit allocation here or as expense items that are Wealth Generating
Profit Allocation Worksheet
Gross Profit Analysis Screen
Reports – The Reports tab provides quick access to various financial reports and
will be discussed in more detail later in the manual.
HMI Financial Planning Software—Entering Data 17
Banking Worksheets – The Bank Accts. Worksheet, Savings Worksheet, and
Loans Worksheet displays your Planned and Actual Deposits, Savings, and Loan
Payments, and offers you the option to add more deposits, savings, and payments,
Invoicing—To create invoices for customers
Production Worksheet—To track production and inventory of product as well as
HMI Financial Planning Software—Entering Data 18
Bank Balance Worksheet
Bank Balance Worksheet
Savings Account Screen
HMI Financial Planning Software—Entering Data 19
Loans Worksheet Screen
To make a payment on the loan, click the month on the spreadsheet you want to enter an actual
payment. Then, click on that month in the bottom right corner of the screen. This will bring up a
screen with the default amount which you can edit. It also allows you the option of assigning the
type of expense it is and to which enterprise the amount should be expensed.
HMI Financial Planning Software—Entering Data 20
Payment Made on Loan
HMI Financial Planning Software—Entering Data 21
Options on the Inventory Adjustment Screen include the following:
Inventory Adjustment Screen (Adjust Counts)
1. Adjust Values – This is where you can adjust your initial livestock values to reflect
actual values. If you originally entered a value of $5000 for Bulls in February, and the
actual value was $3000, you would enter that information in this screen.
Inventory Adjust Values Screen
HMI Financial Planning Software—Entering Data 23
2. Birth – Here is where you will enter information on any animals born. You can enter the
month the animals were born, along with the planned and actual number of animals.
There is also a Female Class and Male Class option available where you can add both
planned and actual births.
Birth Adjustment Screen
3. Death – Similar to the Birth screen, you’ll have to enter Animal Class, Enterprise to
charge, and Planned and Actual Animal Deaths.
Inventory Death Screen
HMI Financial Planning Software—Entering Data 24
4. Gift Given and Gift Received – These options allow you to enter stock value for any
gifts given or received including Stock Class, Estimated, and Actual Value.
Inventory Gift Given Screen
5. Purchase – Here is where you can record any stock purchases made throughout the year.
You’ll need to enter the purchase month, animal class, enterprise to charge, account to
debit, as well as planned number to purchase and actual number purchased. Choose
whether your classification is EACH or Per LB. You’ll also need to enter Estimated and
Actual Value and what type of expense your purchase should be classified as.
Inventory Purchase Screen
HMI Financial Planning Software—Entering Data 25
6. Sale – The Sale option is similar to the Purchase option except you will enter enterprise
to credit and account to credit.
Inventory Sale Screen
7. Transfer – This function allows you to transfer livestock from one class to another. All
animals birthed (i.e. Stock classes like calves, lambs, kids, etc) are not given value. They
must transfer to a different class (i.e. Heifers, steers, yearlings, wethers, etc.) to be given
a value and then sold.
Inventory Transfer Screen
HMI Financial Planning Software—Entering Data 26
Production Sheet (Similar to Livestock Sheet)
Production Sheet (Adjust Value)
HMI Financial Planning Software—Entering Data 27
Usage – This is where you can enter and update information on asset usage. You’ll have to
choose your usage month and which asset was used. You can also choose to click on the check
box in the track usage field to enable the track usage feature. You’ll also need to choose the
enterprise to credit, account to credit, enterprise to debit, and account to debit. Below, you’ll
need to enter planned and actual usage along with the value of each.
Production Details (Usage)
Assets (Similar to Livestock & Production)
Adjust Value & Counts, Purchase, Sale, Usage, etc.
HMI Financial Planning Software—Entering Data 28
Gross Profit Analysis
NOTE: Once you transfer these figures to the annual plan, they are time consuming to remove
from the plan, so you should only transfer them to the plan when you are sure of the figures and
that you want to implement that enterprise. These figures go to income and expense worksheets
in the annual plan and that is where you will track your actual totals as well. You can adjust plan
figures there as well.
HMI Financial Planning Software—Entering Data 29
GP Report Save Option
GPA Copy to Plan
HMI Financial Planning Software—Entering Data 30
Profit Allocation Worksheet
Another option for Profit Allocation is to create a main account of Profit in the setup menu. You
can then make sub-accounts with various items you may be investing in to address a logjam or
weak link. Just be sure if you are including that weak link expense in a gross profit analysis not
to also enter it as well in one of your profit allocation areas. You can use the notes field in the
profit allocation screen to note your total profit allocation for the year or percentage so you can
track your plan versus actual. You can use the Yearly Budget Report by Expense Type to
determine what your total profit allocation is from your various investments as you have
identified them either as Profit or Wealth Generating.
HMI Financial Planning Software—Entering Data 31
Yearly Budget by Expense Type Report Screen
HMI Financial Planning Software—Entering Data 33
Load Prior Year Budget
If you want to build out your plan from the previous year’s plan, select the current year for
planning from the drop down menu on the Annual Plan.
Plan Year for Annual Plan Screen
HMI Financial Planning Software—Entering Data 34
Then click the Print Invoice Button and you will see a preview. From there you can actually print
HMI Financial Planning Software—Entering Data 35
Then post the invoice
When you choose the Print Check option you can choose from Current Transactions (planned
expenses) or choose a New Transaction.
If you select Current Transaction, select the account from the drop down menu in the Expense
List. It will list any transactions for that Account. Select the one you want.
HMI Financial Planning Software—Entering Data 36
If you select a New Transaction, you can note how you want to split the check into various
enterprises (i.e. A check to a feed store that is paying for feed for different animals that represent
different enterprises. In the scenario below, the check will be for $80.)
When you click the Print Check button it takes you to a screen that lets you select the Payee
(which must be entered in the Vendor portion of the Setup menu ahead of time), the check
HMI Financial Planning Software—Entering Data 37
number and the amount and memo item (the data defaults to the current date but can be
When you click the Print Check button on this screen, you can choose between immediately
printing or previewing.
HMI Financial Planning Software—Entering Data 38
Report Screen on Annual Plan
HMI Financial Planning Software—Reports 39
Enterprise Report Selection Screen
Reports available from the Report button on the Annual Plan include the following:
Yearly Budget – By Expense Type – This report prints all of your budgeted items as a
Profit/Loss for enterprises. It lists expenses by expense type. You can choose to include any or
all of your Enterprises in the report.
Yearly Budget – Normal – The Yearly Budget-Normal Report displays your budgeted totals by
Income & Expense categories. Choose any or all Enterprises to include in the report.
Profit & Loss by Enterprise – The Profit/Loss by Enterprise displays your profit & loss totals
for each of your Enterprise categories that had activity during the specified time frame. You can
choose any or all of the available Enterprises to include in the report.
Profit & Loss by Income/Expense – This report lists your planned and actual income and
expense by individual account.
HMI Financial Planning Software—Entering Data 40
Balance Sheet – The Balance Sheet provides a complete listing of your entire total Assets, total
Liabilities, and total Net Worth. Prior to running this report it is best if you rebuild your Net
Income and Net Worth Data which is accessed through the Report Tab on the Annual Plan.
Livestock Worksheet Report Screen
HMI Financial Planning Software—Reports 41
HMI Financial Planning Software—Entering Data 42