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EPB 6 June 2008 minutes


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EPB 6 June 2008 minutes

  1. 1. Rescheduled EDINBURGH PARTNERSHIP BOARD Friday 6 June 2008: 14.00 – 16.00 Old Council Chamber, City Chambers, Edinburgh MINUTES Present Cllr Jenny Dawe City of Edinburgh Council (Chair) Shulah Allan Edinburgh Voluntary Organisations’ Council Norman Bonney Communities of Place Chief Supt Colin Campbell Lothian and Borders Police David Cooper Lothian & Borders Fire & Rescue Service, Director of Personnel and Training, Alasdair Kerr Edinburgh Chamber of Commerce Linda McPherson Scottish Enterprise Allister Short Strategic Programme Manager (Community Planning) NHS Lothian Mary Wycherley Communities of Interest In attendance Alan Howie Services for Communities, City of Edinburgh Council Norma Cuthbertson Corporate Services, City of Edinburgh Council Nicola Elliott Edinburgh Partnership Nile Istephan Scottish Government David Jack Corporate Services, City of Edinburgh Council Gary Laing Head of Health & Safety, Lothian & Borders Fire & Rescue Service Angela Leitch Services for Communities, City of Edinburgh Council Janice Pauwels Corporate Services, City of Edinburgh Council Gary Todd Corporate Services, City of Edinburgh Council Kenneth Wardrop City Development, City of Edinburgh Council Observing Norrie Davis Edinburgh Community Representatives Network Peter Matthews University of Glasgow Lynn McMath Corporate Services, City of Edinburgh Council Valerie O’Rourke Communities of Interest Support Network George Pitcher Edinburgh Community Representatives Network Gary Turner Leader’s Office, City of Edinburgh Council Apologies received from Tom Aitchison City of Edinburgh Council Brian Allaway Lothian and Borders Fire and Rescue Service James Barbour NHS Lothian Graham Birse Edinburgh Chamber of Commerce
  2. 2. Ben Carter Visit Scotland, stepping down, moving to Head of Strategic Relations Sinead Guerin Visit Scotland, replacing Ben as Regional Director for Edinburgh and East Central Scotland Ron Hewitt Edinburgh Chamber of Commerce Jackie Sansbury NHS Lothian Joan Stringer Napier University Councillor Dawe welcomed everyone to the meeting, and noted Ben Carter’s move and the contribution he has made to the Partnership. Introductions were made around the table. Minutes 1. The minutes of the Edinburgh Partnership Board meeting of 27 March 2008 were approved. Matters Arising 2. To consider matters arising 2.1. Item 4 – Single Outcome Agreement David Jack commented that the draft SOA was undergoing further refinement. It now incorporates details of the Home Fires from the Fire & Rescue Service. The feedback received from the Scottish Government welcomed the correct pitch for framing the 2009 SOA with partners. Partners were asked to forward any comments or contributions to the SOA by w/c 16 June for incorporation in a final version to be considered by Council on 26th June. Partners from NHS Lothian, Chamber of Commerce, L and B Fire & Rescue and Scottish Enterprise identified possible contributions. Jenny commented that feedback was welcome and that she looked forward to progressing the partnership SOA. Decisions 1. To note the progress made on the development of a Single Outcome Agreement ; and 2. To provide feedback on the draft SOA. 2.2. Item 7 – European Structural Funds Further to the circulated report Norma commented that final grant offer letters were still awaited. The decision had been delayed in part by lobbying elsewhere. This has affected the start date, which is now hoped to be 1 July 2008. The Board agreed that a letter could be sent to Jim Mather MSP, asking for a decision date, and explaining the difficulties faced by the Partnership’s European Structural Fund projects. Alasdair Kerr commented that the Edinburgh Chamber’s Incubator Unit had been unsuccessful. It had been accepted that the delays had caused difficulties, and the Chamber has been permitted to appeal the process. -2-
  3. 3. Decision 1. To note that further details will follow once confirmed awards of grant are received. 2.3. Item 13 - Activity Report 2006/07 The final version of the Activity Report for 2006/07 was approved. It was noted that the Report would be produced for the webpage. Decision 1. To agree the Activity Report of 2006/07 2.4. Item 14 – Community Engagement Strategy A funding package for the continuation of the EP Community Co-ordinator’s Post in 2008/09 had been identified. Of the £40,000 total cost 50% was agreed from the Social Justice Fund and £5,000 from Capital City Partnership. The balance of £15,000 could be met from slippage on the Edinburgh Partnership budget to sustain the function and resource to the end of March 2009, with a view to mainstreaming the post from 1st April 2009. Jenny confirmed the importance of community engagement. Decision 1. To agree a one off allocation of £15,000 in 2008/09 towards the cost of the EP Community Engagement Co-ordinator Post. Collaborative Working 3. Task Group Presentations Presentations were given on the four Task Groups’ progress: 3.1 Allister Short (Investment in Prevention & Care Services, Health Improvement & Social Inclusion) highlighted the challenge of identifying something that the Edinburgh Partnership could drive forward which dovetailed into and or built upon existing initiatives/work and added value. The strategic outcome of ‘Improving wellbeing for all through physical activity’ was identified, together with the 3 strategic objectives of: • a far-reaching promotional campaign to increase awareness of 30 minutes of physical activity a day; • wide promotion of active travel; and • the development of the physical infrastructure to encourage walking and cycling as part of daily life. Cross overs with other Task Groups were recognised and his interrelation was considered to be positive. -3-
  4. 4. 3.2 Nile Istephan (Maximisation of Land Use and Affordable Housing) highlighted the complicated landscape and climate around the strategic outcome ‘Prioritise and secure public sector land to increase the number of affordable homes in the city’. Progress on the 3 shared objectives was identified as follows: Land Register: There is a need to figure in returns on assets, identification of potential sites, commercial sensitivities. Land Bank: The use of findings of research undertaken on how others nationally and internationally have made progress in this area will be considered. Developing Policy Framework: It will be attempted to create a situation for mutual benefit. A good price for a good value return It was noted that a Housing Supply Task Force recognises Edinburgh as one of the most stressed housing markets in Scotland. Comments from the Board identified that: ♦ much Edinburgh’s work force lives outside of the city; ♦ the complexity of the city and region’s interrelationship will affect the rollout of the policy framework; ♦ Scottish Enterprise holds useful employee data; ♦ public agencies are mandated to dispose of assts subject to Treasury Green Book rules; ♦ a window of opportunity exists to negotiate with property developers for unsold units; and ♦ a meeting of the Task Groups would be held to realise synergies. 3.3 A year on from the Climate Change EPiC, Gary Laing commented on the progress made by the Environmental Sustainability and Climate Change Task Group. His comprehensive presentation identified 8 strategic outcomes ranging from ‘A comprehensive framework for joint emergency planning,’ which could be expanded to include all public sector partners, to ‘Sustainable Travel’ encompassing pedestrian and cycle routes. Each contributed to either adaptation or mitigation of the effects of climate. The Risk Factory was highlighted as a demonstration facility for a zero waste house. With further refinement the 8 outcomes are likely to reduce down. The Board recognised the clear links to the other Task Groups and national outcome 14 of the SOA. Jenny commented that it would be helpful to align with SOA monitoring and tie into the Climate Change Bill. 3.4 Kenneth Wardrop (Sustainable Economic Growth) acknowledged the intensive and focussed work of the group whose members included the Edinburgh Business Assembly and Federation of Small Businesses. It was noted that the work had been undertaken within the paradigm shift in economic factors. The group identified three strategic outcomes: ♦ Enabling Infrastructure installed; ♦ Business conducted the ‘Edinburgh Way’; and ♦ Decline of Edinburgh’s low-skilled, low-paid group. -4-
  5. 5. Jenny thanked the task group members for their updates and acknowledged the work of everyone behind the scenes, and looked forward to further progress. Decision 1. To receive a revised Community Plan Action Plan at August’s Board meeting. 4. Community Planning in Edinburgh Norma introduced the discussion paper as a continuation of the constitution item from the March Board meeting. The paper took account of new initiatives such as the SOA, highlighting the movement of community planning into a new phase of strategic planning, joint management and shared values. All other Community Planning Partnerships had been contacted for information on their working arrangements. Responses will be analysed. The paper went on to suggest an executive tier, the recognition of Neighbourhood Partnerships as lead delivery agents, and a review of Strategic Partnerships. This item was continued as a key item for discussion at the August Board meeting. Decisions 1. Partners will forward comments on the discussion paper to Norma. 2. The item will be continued at August’s Board. 5. Fairer Scotland Fund Angela tabled a supplementary report on the FSF which incorporated six partner responses received to the previously circulated report. In general, there was broad support for the overall investment strategy set out in the report. There were also specific points to be addressed as follows:- ♦ removal of the 100K floor allocations to Neighbourhood Partnerships; ♦ the need for further consideration of the community engagement function; ♦ specification of the range of activities to be supported through the early intervention priority; and ♦ amendment to the guidance on the minimum threshold of £10,000. There was discussion on a number of points including the £10,000 minimum threshold for projects. Shulah Allen disagreed with this approach which she considered to be clumsy and unfair. She requested that her concerns on this element be properly recorded. Angela commented that small projects might be incorporated into bigger programmes of activity. Alasdair Kerr queried the selection of three priorities for investment, with reference to correspondence from Councillor Ewan Aitken and the Community Regeneration Forum in Craigmillar. Angela commented that these priorities were intended to achieve maximum impact from FSF investment but did not restrict the Neighbourhood Partnerships in their wider efforts to address local needs. Mary Wycherley asked whether or not the early intervention priority included older people. Angela commented that a wide definition that did not exclude older people would be considered. -5-
  6. 6. Allister Short referred to the correspondence from Councillor Aitken and commented that NHS Lothian is not necessarily involved in all Neighbourhood Partnerships. It was acknowledged that there was no explicit link between the Neighbourhood Partnerships and the Edinburgh Partnership and that this was something that needed to be clarified. It was recognised that, post September, the position is still unclear. It was accepted that the next few months were important, and the way forward needed to be communicated clearly to all parties concerned. Decisions 1. It was noted that considerable progress had been made in developing the investment strategy for the Fairer Scotland Fund. 2. To agree an initial allocation of the Fairer Scotland Fund as detailed in Appendix 1. 3. To agree a minimum funding threshold of £10,000 per project unless at least an equivalent level of matched funding is levered in. In such cases the total value of the activity should be £10,000 or over. Shulah Allan’s concerns are noted. 4. To adopt the draft guidance for the investment of the Fairer Scotland Fund as detailed in Appendix 4. 5. To agree to safeguard an element of Fairer Scotland Fund to match fund activities in the recently successful European Structural Funds bids. (Details to be reported to the next Board meeting) 6. To agree to the allocation of £5,287.00 to allow Risk Assessments for work experience placements on the Jet Programme as identified in Appendix 1. 7. To agree to refer the Board’s decisions on this report to the Council’s Policy and Strategy Committee on 10th June 2008. 8. To agree to convene a special meeting of the Board on 20th June to; consider and agree a preferred methodology for the application of the Edinburgh Index, consider and agree the draft final submission to the Scottish Government setting out the strategy for the investment of the Fairer Scotland Fund and note the deadline of 30th June 2008 for this submission. 6. EPiC Proposal – Cultural Partnership The Board was informed that the proposed Access to Sport and Culture in conference would now be held on the 2 October 2008. Decision 1. To endorse the proposal. Partner Information Sharing 7. Edinburgh Business Assembly -6-
  7. 7. Brendan Dick was unable to attend due to jury service. It is hoped that he will provide an update on the Business Assembly’s activities, and major issues facing Edinburgh to the Board meeting in August. 8. Post Office Closures Norma gave a brief summary on Post Office closures as considered by the Council on 1st May. There was a degree of concern on the process involved in deciding closures. Edinburgh’s area target was a 20% cut. If any one Post Office is saved another will have to take its place. The public consultation phase will commence on 19 August and additional parties can be added to the existing consultation list. Lessons learned from English local authorities will be communicated to the Council at the end of June. The consultation phase will tie with the next Edinburgh Partnership Board meeting, where consideration could be given to an Edinburgh Partnership response to the consultation. AOB 9. To consider items of any other business 9.1. COSLA – Scottish Government Joint Commitment to Community Empowerment This joint statement was circulated for information. It reinforces the commitment to community empowerment, and identifies the planning role for CPPs. Decision 1. To receive a further report on the Community Empowerment Action Plan and its roll out. 9.2. George Pitcher from the Community Representatives Network asked to speak regarding the FSF item. He commented on the lack of community consultation in considering the way forward for the fund, and a perceived notion from some projects that their money has been hijacked. Jenny reconfirmed that the Scottish Government had allocated the Fairer Scotland Fund to the Edinburgh Partnership for the purposes of tackling poverty. Jenny was happy for George to arrange a meeting with her to air his concerns. 9.3. Norman Bonney commented on the increasing recognition of Community Councils by the Council. He offered to draft a joint communication statement on how Community Councils engage with the Council. Jenny thanked Norman for his offer. Dates of Next Meetings: 10. Friday 20 June 2008: 14.00 – 16.00, Mull Room, Gillis Centre, 100 Strathearn Road, Edinburgh, EH9 1BB, Tel 0131 623 8933 – FSF Special Meeting. 11. Thursday 28 August 2008, 2.00 – 4.00 pm. Venue Lothian & Borders Fire & Rescue Service HQ, Lauriston Place, Edinburgh, EH3 9DE, Tel 228 2401. -7-