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Excel Solutions For The Everyday Tasks Revised 09122012

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Excel Solutions For The Everyday Tasks Revised 09122012

  1. 1. EXCEL SOLUTIONS FOR Student Af fairs Day THE EVERYDAY TASKS Fe b r u ar y 0 9 , 2 01 2
  2. 2. EXCELYouTube video courtesy of Happosai323 (www.youtube.com/watch?v=eyQtlW7hPZM)
  3. 3. “STUFF” PEOPLE SAY ABOUT EXCEL Myth: Excel is only useful for summing numbers and entering lists of items for record keeping Myth: Excel does not have enough structure to be used for data entry when there are multiple users and they all enter dif ferent variations of the same information Myth: I have too much data to analyze
  4. 4. “STUFF” PEOPLE SAY ABOUT EXCEL Myth: Excel is only useful for summing numbers and entering lists of items for record keeping  Fact: Excel has the capability of expediting tedious functions Myth: Excel does not have enough structure to be used for data entry when there are multiple users and they all enter dif ferent variations of the same information  Fact: Excel offers several data validation rules that will encourage consistency Myth: I have too much data to analyze  Fact: The more data the better!
  5. 5. BEFORE
  6. 6. AFTER
  7. 7. AGENDA Aligning and Formatting Data  Transpose  Text to Column Gathering Supplemental Data  Vertical lookup (or VLOOKUP) Visualizing Data  Sparklines  PivotTables  PivotCharts Other Time-Saving Functions Practice, Practice, Practice!
  8. 8. TRANSPOSE What it does:  Changes the orientation of the cell content Why it is useful:  Eliminates the need to retype everything!
  9. 9. TEXT TO COLUMN What it does:  Separates the contents of one cell into one or more cells Why it is useful:  The source of your data is a CSV (or coma delimited) file and you need to manipulate certain fields to conform with data reporting specifications.
  10. 10. VLOOKUP What it does:  Merges data sets that have at least one unique variable in common Why it is useful:  You will have one copy with all data elements in one spreadsheet.
  11. 11. SPARKLINES What it does:  Inserts miniature line or column lines into a single cell Why is it useful:  Makes your spreadsheet look sparkly neat!
  12. 12. PivotTables What it does:  Consolidates, summarizes, and calculates data fields Why it is useful:  Forget the calculator; let PivotTables do the work for you
  13. 13. PivotCharts What it does:  Same as PivotTables except that the data is transformed into a graphic chart Why it is useful:  Charts are created instantly
  14. 14. OTHER TIME-SAVING FUNCTIONS Data Validation Rules Conditional Formatting Filters “Format as Table” Freeze Pane View Side by Side Smart Art Screenshots
  15. 15. PRACTICE MAKES PERFECT
  16. 16. RESOURCES Lynda.com  Migrating from Excel 2003 to Excel 2010  Managing and Analyzing Data in Excel  Advanced Formulas and Functions Shortcuts  Microsoft website: http://office.microsoft.com/en-us/excel-help/excel- shortcut-and-function-keys-HP010073848.aspx?pid=CH100947761033
  17. 17. Zoraya CruzTHANK YOU!!! SAASI 607-777-6588

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