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TUESDAY. Strategic Thinking: Your Strategic Plan (Option A)

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Leads:
Gia Campari, Founder and Executive Director Signals of Change.
Sietske van der Ploeg, Operations Manager, YBI.

Published in: Education, Business
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TUESDAY. Strategic Thinking: Your Strategic Plan (Option A)

  1. 1. Your Strategic plan YBI Global Forum 2010, Mexico City Gia Campari 21 September 2010
  2. 2. Your Strategic plan An effective organisation is one where everyone is making progress towards the achievement of a shared and meaningful goal. The first step in the process of creating an effective organisation is to obtain consensus within the leadership team on where you are taking the organisation, that is, on your strategic plan. Your Strategic Plan, GF 2010
  3. 3. A process: developing your strategy 2. Where do we want to be? 2. Where do we want to be? 1. Where are we now? 1. Where are we now? 3. How will we get there? 3. How will we get there? 5. How do we know we are getting there? 5. How do we know we are getting there? 4. What could stop us? 4. What could stop us? Your Strategic Plan, GF 2010
  4. 4. A process: developing your strategy For each step:  Tools  What questions could we ask that will lead to insights  Some examples Your Strategic Plan, GF 2010
  5. 5. 1. Where are we now? Tools 1. Helicopter view 2. Life cycle analysis 3. SWOT analysis 4. Current critical issues Your Strategic Plan, GF 2010
  6. 6. The helicopter view Your YouthYour Youth BusinessBusiness Board ofBoard of TrusteesTrustees The largerThe larger organisationorganisation you are part ofyou are part of LegislationLegislation PartnersPartners FundingFunding organisationsorganisations The jobThe job marketmarket VolunteersVolunteers YouthYouth BusinessBusiness InternationalInternational CompetitorsCompetitors OrganisationsOrganisations competing forcompeting for same fundssame funds OrganisationsOrganisations competing for samecompeting for same entrepreneurs/ youngentrepreneurs/ young peoplepeople Young people withYoung people with a business ideaa business idea Young peopleYoung people looking for alooking for a business ideabusiness idea YoungYoung EntrepreneursEntrepreneurs Your Strategic Plan, GF 2010
  7. 7. Your Strategic Plan, GF 2010
  8. 8. Your Strategic Plan, GF 2010
  9. 9. 1. The Helicopter View 1. What’s changing in our environment? 2. What are we doing/going to do about it? 3. An effective organisation is an adaptable one; what potential changes/pressures must we be able to adapt to? 4. What is the relationship between us and the other players in our landscape? How do we want it to develop? 5. What opportunities are there? Questions to ask when undertaking the Helicopter View exercise: Your Strategic Plan, GF 2010
  10. 10. 2. Where do we want to be? Purpose/MissionPurpose/Mission Vision/Vision/LongLong Term GoalsTerm Goals Objective ValuesValues Objective The reason our organisation exists Our guiding principles Short term goals/projects: stepping stones towards achieving our vision Where we want to be in 3, 5, 10 years’ time Action plan Your Strategic Plan, GF 2010
  11. 11. Purpose or mission  “To drive the economy of our country by helping to develop sustainable small business enterprises”  “To help young people fulfill their potential and contribute to society/the community” Some examples Your Strategic Plan, GF 2010
  12. 12. Purpose or mission  “Provide start-up mentoring, financing and business resources that empower young people 20-33 to start and grow businesses which contribute to sustainable economic development across the country”  “Helping young people make a contribution to society” Your Strategic Plan, GF 2010 Some examples
  13. 13. Vision or Long term goals  The picture you have of where your organisation will be in 3, 5, 10 year’s time.  The clearer and more detailed, the better. Yet there must be room for maneuver. Your Strategic Plan, GF 2010
  14. 14. “By the end of 2014 we will have:  Assisted with 100 new start-ups  Recruited 120 new volunteer business mentors  Established 60 new partnerships in the public sector, private sector and civil society” Example Your Strategic Plan, GF 2010 Could be much richer, more detailed Vision or long term goals
  15. 15.  To extend start-up capital, business mentoring and business development support directly or indirectly to young entrepreneurs  To foster the concept of self-employment/enterprise from amongst the Nation’s youth.  To introduce young entrepreneurs to sources of business expertise through its advisory network.  To complement other youth programmes sponsored by private/public sector institutions  To re-direct away from entrepreneurship to employment those young persons who would not be successful Example Your Strategic Plan, GF 2010 Could be more specific Vision or long term goals
  16. 16. 3. How will we get there?  Values determine how we behave and how we take decisions as we are getting there  Objectives are short term goals that are stepping stones towards achieving the vision or long term goals and should be treated as projects  Objectives generate an action plan Your Strategic Plan, GF 2010
  17. 17. Objectives or short term goals  Production of 1500 basic mentor promotional brochures  Replication of 500 copies of didactic mentors handbook  16 business club meetings  Fully established Youth Entrepreneurship Resource Centre  1 Mayor youth entrepreneurship development conference  20 media adverts  Revise and enhance the efficiency of the selection process  Establish and develop the "Best Mentor Program" in the market  Complete the accreditation process with YBI Some examples Your Strategic Plan, GF 2010
  18. 18. Short term goals/projects Short term goal/project Action Who is responsible By When cost Build a capable mentoring pool (Actively manage 30 new mentor – entrepreneur relationships by end March 2011) - Recruit 30 mentors - Train mentors - Match mentors with entrepreneurs -Appoint mentor coordinator - Review and manage mentor-entrepreneur relationship Jane Smith Bob Brown Jane Smith Mandy Price Mentor Coordinator End Oct ‘10 End Nov ‘10 End Jan ‘11 End Nov ‘10 End March 2011 US $ x US $ y Your Strategic Plan, GF 2010
  19. 19. Short term goals/projects Short term goal/project Action Who is responsible By When cost Increase marketing and communicati ons efforts to strengthen brand of YBP - Develop and launch media campaign with selected media - Organize entrepreneurs award - Strengthen relationships with external stakeholders - Develop marketing materials C. Perry End March 2011 US $ 12,000 Your Strategic Plan, GF 2010 To be improved:
  20. 20. 4. What Could stop us? • What organizational and/or individuals’ ‘habits’ could stop us from achieving our vision and goals? • What factors beyond our control could stop us? • What factors within our control could stop us? • What can we do to mitigate the risks? • What are our contingency measures? Questions to ask Your Strategic Plan, GF 2010
  21. 21. 5. How do we know we are getting there?  Strategy Project Milestones – from project plans  Financial measures – Profit & Loss, Cash Flow, loan repayment timing  Core Process Measures – Young Entrepreneur selection process; Mentor recruitment process; fund raising process; etc. Your Strategic Plan, GF 2010
  22. 22. In Summary  The Strategic Process is an iterative process - the more turbulent your environment, the more frequently your strategic plan needs to be reviewed  It’s asking the right questions that makes the difference  Always start with the helicopter view! Your Strategic Plan, GF 2010

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