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Xvand Helpful Hints

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We hope you enjoyed the Outlook Productivity Training session, and found it useful.

Here are a few helpful hints that will assist in some of the items we discussed during the Outlook presentation

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Xvand Helpful Hints

  1. 1. Helpful Tips for Microsoft Outlook
  2. 2. <ul><li>Startup View </li></ul><ul><li>Task View Fields </li></ul><ul><li>Archive Email </li></ul>Table of Contents: 1. 2. 3.
  3. 3. Select ‘Tools’ and Click ‘Options’ Under the Other tab, Click ‘Advanced Options’ Browse for preferred pane and click ‘OK’ 1. Startup View | 2. Task View Fields | 3. Archive Email Select your “Pane View”
  4. 4. Calendar View <ul><li>Prioritize: </li></ul><ul><li>High </li></ul><ul><li>Normal </li></ul><ul><li>Low </li></ul>View TaskPad in the “Calendar view” 1. Startup View | 2. Task View Fields | 3. Archive Email “ Calendar View ”
  5. 5. The “TaskPad” Decide what information your TaskPad will display and categorize the task by priority. 1. Startup View | 2. Task View Fields | 3. Archive Email
  6. 6. Select the fields you prefer & eliminate unnecessary fields 1. Startup View | 2. Task View Fields | 3. Archive Email
  7. 7. To define your Task View Fields… 1. Startup View | 2. Task View Fields | 3. Archive Email
  8. 8. Customize “Fields” to display on your calendar view. 1. Startup View | 2. Task View Fields | 3. Archive Email
  9. 9. Customize “Group By” to place higher priority tasks at the top of your To-Do list. 1. Startup View | 2. Task View Fields | 3. Archive Email
  10. 10. Customize “Sort” to display tasks in order of “start date” 1. Startup View | 2. Task View Fields | 3. Archive Email
  11. 11. Clicking on “Filter” will help you identify which task to display 1. Startup View | 2. Task View Fields | 3. Archive Email “ Filter” continues on next page…
  12. 12. Filter 1: Show tasks started on or before today. 1. Startup View | 2. Task View Fields | 3. Archive Email “ Filter” continues on next page…
  13. 13. Filter 2: Do NOT show completed tasks. 1. Startup View | 2. Task View Fields | 3. Archive Email “ Filter” continues on next page…
  14. 14. Filter 3: This condition keeps on the list tasks even if one forgets a DATE (otherwise they will be hard to find.) 1. Startup View | 2. Task View Fields | 3. Archive Email
  15. 15. Customize “Other Settings” to select your preferred font size, style, grid lines and reading plane position 1. Startup View | 2. Task View Fields | 3. Archive Email
  16. 16. Archiving your email will speed up your email service. 1. Startup View | 2. Task View Fields | 3. Archive Email “ Archiving” continues on next page…
  17. 17. Select a date to start having your email archived. Archived emails can be retrieved. 1. Startup View | 2. Task View Fields | 3. Archive Email
  18. 18. Select the “Other” tab to setup AutoArchive to your specifications . Auto-Archiving emails: 1. Startup View | 2. Task View Fields | 3. Archive Email
  19. 19. The AutoArchive settings allow you to determine how many days between each archiving action. 1. Startup View | 2. Task View Fields | 3. Archive Email AutoArchive sets what is to be accomplished during that archive session (such as deletion of folders and age of emails between archiving.) Clean out items older than Choose the default setting for when you want your items ... &quot; Clean &quot; means to archive — store — items. It does not mean &quot;delete&quot; unless you have ..you select Permanently delete old items.

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