How ConnectKey can drive your business forward with document intelligence

2,025 views

Published on

Multifunction printers built on ConnectKey™ provide a critical advantage to small-to-medium businesses and enterprise customers alike. These multifunction printers simply get the job done – so you can stay focused on your job and not the technology.

Published in: Business, Technology
2 Comments
4 Likes
Statistics
Notes
No Downloads
Views
Total views
2,025
On SlideShare
0
From Embeds
0
Number of Embeds
164
Actions
Shares
0
Downloads
0
Comments
2
Likes
4
Embeds 0
No embeds

No notes for slide
  • Summary: We’re going to introduce ConnectKey through the lens of how companies can benefit from improved document process [TALK TRACK] I’d like to talk to you today about something that’s very near and dear to our hearts at Xerox – and integral to your business – and that’s documents. Or more specifically, document processes. Because the fact of the matter is we know documents can work better, and the launch of new Xerox® ConnectKey™ technology presents a big leap forward in that regard. It’s worth taking a minute to clarify what we mean by “documents.” When most of us think of a document, we often think of something on paper. And that’s really a big part of the problem that we’ve set out to solve. Because documents aren’t about physical formats – they’re about information. The “document” is just a container for the information – and it’s the information that is the important thing. It’s what drives all your business processes and insights. So when we talk about “next-generation documents” or “documents with intelligence” we’re really just talking about better, more flexible containers that improve the flow of critical information within your organization. [NEXT SLIDE]
  • Summary: Intro first 2 of 4 universal business challenges relating to documents: Fragmentation and Paper [TALK TRACK] At Xerox, we understand that every business is unique in its own way. But there are fundamental things that need to be in place for business to run at its best – and these things tend to be very similar regardless of whether you’re in house cleaning or health insurance. These challenges are so common because they come from the general cultural and technological environment we’re in – not from your specific business vertical. The fragmentation of devices and systems complicates the process of finding and working with information. This is compounded by the proliferation of mobile devices and use of cloud services. We all know about the trend towards BYOD – and that’s because individuals are adopting new technology at an incredible pace – there are expected to be 1.3 billion mobile workers in the next 2 years. However, while smart, BYOD initiatives strain the corporate ability support all those various devices and users while maintaining the control they need. For instance, of the existing mobile workforce – roughly 50% has a desire to print from their mobile devices, however less than 5% of organizations support that capability. There are significant gaps that are hurting your people’s ability to get work done. On the flip side of this rapid innovation – people are struggling with legacy reliance on paper documents and workflows – what we call “unstructured data.” Contrary to what most people believe – the world is actually making MORE paper data – about 30% more each year. At this point, we all understand the benefits of digital information in speed to access, transfer and process to drive action and insight – but we need to find ways to evolve our existing paper documents and processes to get these benefits. The long term solution may indeed be the paperless office, but organizations need a near term solution to add more intelligence to their paper documents and integrate them with digital systems and workflows. [NEXT SLIDE] SOURCES Mobile worker stat: http://www.thetimes.co.uk/tto/public/smallbusinessmasterclass/article3400136.ece (Mobile trends - 24 Aug 2012. Xerox PPT) Security stats: Source: Quocirca, The Mobile Print Enterprise, January 2012. Xerox Mobile Trends PPT **Source: “ 2010 Annual Study: US Cost of a Data Breach. ” The Ponemon Institute, LLC, March 2011. Cloud source: http://www.idc.com/prodserv/idc_cloud.jsp#.USVDsVqG3EM Xerox paperless office infographic (unstructured data) IDC Report
  • Summary: Intro remaining business challenges relating to documents: Security and Economics [TALK TRACK] By far, one of the most pressing business needs is to managed increasing security risk . Every device connected to your network represents a potential vulnerability – and those vulnerabilities can carry heavy consequences. It’s estimated that the cost of just a single compromised data record is $214. Added up - that averages to $5.5 million dollars per data breach. What’s surprising is how print devices play into your security posture. Most companies are not taking action to secure these devices – yet recent research from Quocirca revealed as many as 70% of organizations have experienced data breaches related to print. The solution is about providing security that doesn’t get in the way of your people, but provides the protection your business needs. And, of course, there’s the ever-present need to increase the value we get for our money or reduce business costs . We are at a critical inflection point where organizations need to make smart investments now to set themselves up for success in the years to come. [NEXT SLIDE] SOURCES Mobile worker stat: http://www.thetimes.co.uk/tto/public/smallbusinessmasterclass/article3400136.ece (Mobile trends - 24 Aug 2012. Xerox PPT) Security stats: Source: Quocirca, The Mobile Print Enterprise, January 2012. Xerox Mobile Trends PPT **Source: “ 2010 Annual Study: US Cost of a Data Breach. ” The Ponemon Institute, LLC, March 2011. Cloud source: http://www.idc.com/prodserv/idc_cloud.jsp#.USVDsVqG3EM Xerox paperless office infographic (unstructured data) IDC Report
  • Summary: Intro the ideas of “Intelligent” documents and that adding the intelligence requires a software component working with hardware. [TALK TRACK] These shared challenges are driving toward a seismic shift in how documents are used to drive business. You’re probably already feeling the pull within your organization – a drive to use mobile devices and cloud services, an increase in scanning… the drive toward digital documents is clear. But digitization isn’t enough. Next-generation documents need to be more intelligent –the information they contain needs to do more to simplify our work. That’s why with ConnectKey we’re thinking beyond the hardware and building a software ecosystem that enables intelligent documents. The speeds and feeds race is over – at least in so far as it’s the business problem you need to solve. There’s a device that can print any way you need it to. But we’ve solving the bigger problems organizations are having with their documents. [NEXT SLIDE]
  • Summary: Defining the “intelligent” document so it feels real – leading up to “aha” moment where we say ConnectKey can provide these capabilities. [TALK TRACK] So what exactly is an intelligent document – and how will it improve processes? Well, simply put - Intelligent Documents are being created in direct response to the business challenges around paper, fragmentation, security and economics that we’ve just discussed. And these aren’t one-to-one capabilities – each aspect of an intelligent document has benefits for all challenges. These documents will be searchable – both through metadata about the document so it can be found in file systems, and the content within the document itself – to dramatically simplify the processes of finding the right information. By virtue of being searchable, these documents can also be converted from unstructured paper data to editable digital data. They will be secure through encryption, virus protection and rights-management – creating clear audit trails of all activity to simplify compliance and reduce risk. And they be connected with workflows and processes – automatically extracting information to reduce manual data entry, and routing files to appropriate people for review and approval, or to storage systems –cloud services or internal servers – for group access or archiving. File sizes will be optimized for the minimum impact on network performance They will allow for easy real-time collaboration and versioning – tracking edits and authorship – to allow people to work together more effectively across locations. Fundamentally, these capabilities boil down to simplifying the way your business works. And while this may all sound future facing – the fact is you can start incorporating Intelligent Documents into your organization today with Search, Security, Connectivity and Collaboration through Xerox ConnectKey. [NEXT SLIDE]
  • Summary: Intro ConnectKey as a new way to think about multifunction as an ecosystem - not a just a hardware product. Play overview video [TALK TRACK] ConnectKey represents a new approach to the multifunction system to help bring more convenience, productivity, security and cost control to your business. Because we’re thought beyond just the hardware and focused on the software that runs across a suite of Xerox multifunction systems and it provides significant improvements to both the user interface people interactive with at the device, and the systems management and integration capabilities that run largely behind the scenes. These capabilities provide immediate value out of the box for small-to-medium sized businesses and larger enterprises alike, and only get more valuable when looking at more robust systems integration or fleet management. VIDEO LINK: http://youtu.be/_fTtdTVj_qM [NEXT SLIDE]
  • Summary: ConnectKey is the latest step in a journey to use the MFP as an essential bridge between core business systems/processes [TALK TRACK] With ConnectKey, the multifunction system can finally transform from an endpoint device to become an integral bridge that connect people with the information they need across devices, locations and systems. We ’ ve actually been going through this process for years – starting with the simple shift from printing then distributing, to connected devices and digital documents that can be distributed first, then printed. The device connectivity paved the way for more systems connections and associated services. The advent of mobile expanded the needs for cross device connectivity… But as the capabilities evolved, they were often operated in isolations. So with ConnectKey, we’ve finally taken a holistic look at these business needs and created an ecosystem for simplicity – by using software that goes beyond the box to integrate mobile devices, cloud services, internal systems and span locations – all while adding intelligence and security to the critical business information that flows through it. [NEXT SLIDE] Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Overview of features aligned to the 4 ConnectKey planks: Productivity, Security, Convenience & Cost Control [TALK TRACK] The ConnectKey Ecosystem is built on 4 planks: Productivity, Security, Convenience and Cost Control. ConnectKey is about bringing together Hardware, Software and Services to offer customers the right solution for their current and future business requirements. It’s about understanding the real customer requirements today, yet giving them a solution that can grow as their business priorities change. It’s about showing customers ways to be more efficient, ways to save costs and ways to be better supported, meaning printing, scanning and document handling become the least of their worries. ConnectKey is about taking the document processing pain out of the business and making things simple so businesses can concentrate on what they need to do! There are four ways ConnectKey features can simplify the way work gets done – directly tied to the concerns shared by most businesses today. This is all possible because the ConnectKey software transforms your multifunction device from basic hardware that adds minimal value to an integral player the information ecosystem of your organisation. It improves convenience by freeing people up to work they way they want to – from mobile devices, using cloud storage solutions like DropBox or Google Drive. And at the device level, you can customise the UI to put buttons that start customised workflows right on the home screen. It improves productivity by automating common tasks and integrating with workflows – for end users this can be as simple as using the unified address book with favorites feature or as robust as building custom functionality to use from the device through Xerox Extensible Interface Platform. The security features are literally industry firsts – We’ve partnered with McAfee to provide new levels of security out o the box for every ConnectKey device –guarding your printers and the information that passes through them with similar security software you trust for your PCs, in addition to other industry standard features you’d expect such as disk encryption and protocol compliance. For larger enterprises, we’ve also made ConnectKey compatible with Cisco TrustSec – for easy integration into more robust security environments. Lastly, ConnectKey puts an emphasis on controlling costs by enforcing less expensive printing methods, reducing energy consumption and by providing accounting reports for visibility or even recouping costs. [NEXT SLIDE]
  • Summary: Fictionalised “day in the life” videos demonstrating ConnectKey features - style is similar to “The Office.” Show as applicable [TALK TRACK] To demonstrate some of the features we’ve been talking about, we made a series of fun videos that show ConnectKey in action - and hopefully get a few chuckles in the process. Something for Everyone: http://youtu.be/xQReKRUvaj4 Set for Success: http://youtu.be/Pgdr3TvKreg Always on Guard: http://youtu.be/XbQowo1ForM Anywhere, anytime: http://youtu.be/FGhMCo9D0RY [NEXT SLIDE]
  • 06/17/13 Summary: Overview of Xerox product portfolio and where ConnectKey is available. Note: ConnectKey badges link to product pages [TALK TRACK] NA -
  • Summary: ConnectKey works with a number of additional Xerox solutions and services to further integrate with the ways you work [TALK TRACK] As we’ve said, ConnectKey was built as an entire software ecosystem – so we made it easy to integrate with additional solutions that you’re probably already using in your daily work routine. The Xerox Share to Cloud solution allows you to scan from your ConnectKey devices to popular cloud services like DropBox, Evernote, Google Drive, Office 365. and Salesforce.com. In the process, ConnectKey can also convert your paper documents into searchable PDFs or even editable word processing documents or spreadsheets. Share to Cloud: http://www.office.xerox.com/software-solutions/xerox-connectkey-share-to-cloud/enus.html Xerox ConnectKey for SharePoint simplifies and streamlines the way you scan, capture, and store your paper-based documents. Using your Xerox MFP, you can route documents directly into the precise document repository folder, just like you would from your PC. At the MFP, you can browse to the folder, name the document, and add any key indexing information before you scan. Sharepoint: http://www.office.xerox.com/software-solutions/xerox-connectkey-sharepoint/enus.html Xerox Mobile Print extends the built-in mobile features of ConnectKey like support for Apple AirPrint to create broad mobile solution where you can print from anywhere on any device. With Xerox Mobile Print, businesses of all shapes and sizes can help their workforce be more efficient. It provides a high level of security to ensure information stays confidential and eliminates the need to rely on others to print sensitive documents. You can use Xerox Mobile Print in one of two ways: As a pay-as-you-go cloud service, which limits your up-front investment, or as an on-site hosted solution – which provides the maximum control and security. If you’re interested in learning more, we’re currently offering a free trial period for the Cloud service. Mobile Print: http://www.office.xerox.com/software-solutions/xerox-mobile-print-solution/enus.html Mobile Cloud trial: https://xmpc.services.xerox.com/ ConnectKey is built on the Xerox Extensible Interface platform – which is an existing Xerox solution that continues to evolve and increase in value. Because ConnectKey is a consistent platform across multiple devices, the ability create custom apps through EIP becomes much more compelling. An app on your MFP is a useful way simplify highly customized workflows and tasks tailored to your specific processes and systems. We already offer 4 apps, and are introducing simple, visual tools to anyone can use to build their own custom apps – without needing to know how to code. EIP apps: http://www.office.xerox.com/connectkey/apps/enus.html [NEXT SLIDE]
  • Summary: ConnectKey features offer value if you just need one device – but become exponentially more valuable when multiple devices are used in the same organisation – one UI for employees to learn, one management system to train and use. This is a natural fit for MPS, and with the addition of ConnectKey, Xerox’s MPS offering is even more compelling. [TALK TRACK] Our commitment to ConnectKey is broad and long term. Just like an iPhone and iPad with Apple with iOS, ConnectKey creates a consistent platform and interface across a broad range of Xerox devices – so no matter what the specific requirements of your business are for media handling and output, and you’re getting the same business critical features for convenience, productivity, security and cost control. We’ve already covered the compelling benefits ConnectKey offers from day one: Workflow integration with mobile devices and cloud services, built-in security, cost-control and sustainability tools. These benefits only become more valuable when using multiple ConnectKey devices. For your workflow, open API makes it easy to integrate ConnectKey with your other devices and systems – to truly customise to the way you do business Advanced Security features see benefits on all fronts. The built-in McAfee security can be augmented with McAfee Integrity Control for more advanced options over your MFP security. For example, if you wanted to allow an executable file to run on your MFP if it’s from a source you’ve identified as trusted, you would need to have the additional Integrity Control option to make those custom rules. For companies using Cisco TrustSec, ConnectKey’s ability to easily integrate with this solution provides immediate value. Lastly, ConnectKey’s access control features are a great fit for larger organisations who use card keys or other device access control solutions. Energy savings and cost control are built in with the Xerox Earth Smart Print Driver – and similar to TrustSec, larger organisations using Cisco EnergyWise will be able to easily integrate their ConnectKey devices into this Cisco solution. IT Enablers are perhaps the biggest area of benefit – reduced time training both end users and fellow IT staff thanks to the common interface for device front panels and PC drivers. Robust remote management tools such as the Remote UI - which allows you to see and interact with the actual device from any PC. And a growing library of serverless apps – apps used from the front panel of the MFP to enhance productivity, with no negative impact on your network performance. Because ConnectKey only increases in value as your print environment gets more robust – it’s ideal for Managed Print services environments. You’ve likely heard of Managed Print services, but what you may not know is that it’s not an all-or-nothing proposition. There are degrees of managed print services that can significantly simplify the work to maintain your print environment accessible to small businesses – such as automatic meter reads and supplies replenishment – that are easily implemented with ConnectKey. [IF INTERESTED IN MPS - USE BACKUP SLIDE] [NEXT SLIDE ]
  • Summary: ConnectKey works with a number of additional Xerox solutions and services to further integrate with the ways you work [TALK TRACK] Wrapping up, ConnectKey is all about making your work simpler by increasing productivity and convenience, improving cost control and security. We provide increased support on-device, and make it easier for your admins to support workers – or even outsource support altogether We connect your MFP to your workflows so documents easily get wherever they need to go Those destinations include cloud services and mobile devices – a modern work requirement We’ve built it with all businesses in mind – ensuring that features are every bit as valuable for small to medium businesses as they are for larger enterprises And all of this is wrapped up with industry leading security capabilities driven by McAfee and Cisco
  • Summary: Conclusion and point to supplementary material [TALK TRACK] Thanks very much for your time. If you need to learn more about ConnectKey, or share it with others in your organisation – you can find all the relevant information discussed here, video demos and most up-to-date list of ConnectKey products on our website: Xerox.com/ConnectKey. Or if you’re interested in a takeaway document – you can download our interactive brochure. Brochure URL: http://www.office.xerox.com/latest/XOGBR-51U.PDF
  • Summary: Overview of Productivity features [TALK TRACK] Xerox has designed our ConnectKey Controller with accessibility in mind so that our multifunction systems can be monitored and managed from virtually anywhere. For example, our remote control panel enables users to see and control the device even when not in front of it. And with EIP, users can simplify processes with automation at the touch of a button. And most of our A3 Multifunction systems use the same ConnectKey Controller that provides consistency across product line. This facilitates user training, network certification and fleet management.
  • Summary: Remote control panel feature allows access to multifunction system front panel from any PC – see exactly what users see at the device for easy for training and troubleshooting. [TALK TRACK] IT management, support staff and super users can access any ConnectKey device from a PC through the Xerox CenterWare management system and see the exact same interface as if you were standing in front of the multifunction system. This is an incredibly valuable feature for setting up the device and providing support and training so administrative staff – either your own employees, or Xerox support – can provide real time assistance from anywhere. Users who might walk up to the device while it’s being accessed remotely are notified through the device interface, and any admin activity such as entering passwords will be hidden from view. All this is a standard feature on ConnectKey devices.
  • Summary: Unified address book solves traditional multifunction system problem of duplicate entries for email, fax & scanning addresses. Favourites feature makes it even simpler to find key contacts. [TALK TRACK] With ConnectKey, we’ve solved one of the problems with many multifunction system interfaces – fragmented address books. Finally, you can have all the relevant contact info for a person or organisation stored against one contact in a single, dedicated multifunction system address book that’s consistent across all your ConnectKey devices. This, along with the ability to add favourites – quickly accessible through a shortcut menu – drastically simplifies common personal workflows and saves your employees time and hassle. We’ve made sure to make this usable without adding complexity – For example: if one of your employees is looking send a scan to someone’s email, they’ll only be searching email addresses – they won’t see all the contact information attached to each other employee. So while from the management side, address book contacts are very robust containers for all relevant information, it doesn’t clutter the end user experience. And, of course, from an IT perspective it’s easy to import or export contacts from other devices – even our competitors – so migration is easy.
  • Summary: Simplified support with on-device help videos and full access to Xerox.com support from the front panel. [TALK TRACK] We’re confident that the innovations we’ve made with ConnectKey make it one of the easiest-to-use printing platforms on the market – but for the times when you need a little extra help, we’ve provided robust support tools right where you need it: at the device. For simple tasks and routine maintenance, like replacing toner cartridges or fixing paper jams, embedded help videos appear on the device so any member of your company is empowered to immediately solve the problem, rather than losing productivity waiting for IT to step in. And if something a little more out of the ordinary occurs, web-connected devices have access to the full library of Xerox.com support content directly from the multifunction system front panel, formatted in an easy-to-consume way for the smaller screen size. This is the same support content that our call centre staff use to provide troubleshooting assistance, so there’s basically no problem you can’t solve.
  • Summary: Simplified support with on-device help videos and full access to Xerox.com support from the front panel. [TALK TRACK] The Xerox Global Print Driver is one of the first truly universal print drivers – which greatly simplifies management of your print environment by not having to keep track of specific manufacturer drivers for your postscript devices. And the Xerox Mobile Express Driver makes it possible for mobile workers to install just one print driver and automatically connect and print to almost any printer. These two drivers share the same architectural components as traditional Xerox drivers. As a result, all Xerox drivers built on this platform present a consistent user experience regardless of the chosen printer. Users will see the same features and behaviours, the same interface components and the same driver/application interactions. These driver solutions allow users to print to almost any Xerox or non-Xerox device even when not explicitly supported. That means you only have one driver installation- and future updates can be done without the need to un-installed and re-install. And they offer Built-in Online Help that assists with troubleshooting. You can actually use these drivers right now - even before adopting ConnectKey - visit Xerox.com to download them Global print driver: http://www.office.xerox.com/software-solutions/global-printer-driver/enus.html Mobile Express driver: http://www.office.xerox.com/software-solutions/mobile-printer-driver/enus.html Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey and Xerox EIP provide a platform for custom apps on the Multifunction system – Xerox already offers 4 useful apps, and Xerox makes it easy for you to dive in and create apps for yourself [TALK TRACK] This is perhaps one of the most interesting long-term opportunities of owning a ConnectKey device. Through the Xerox Extensible Interface Platform, we’ve effectively created a platform for multifunction system apps. It’s a robust development environment that can be used to create highly personalised pieces of functionality to integrate with common business processes and systems. There are already a few select apps available for ConnectKey from Xerox.com, but the real opportunity here is for custom development that is tailored to your business needs. Because ConnectKey represents a long-term commitment from Xerox across multiple product lines, features like ConnectKey Apps prove the long-term value of your hardware investment. Link to apps: http://www.office.xerox.com/eip/enus.html Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Xerox AppStudio provides an easy way to start creating custom EIP apps without needing to know anything about code or development. [TALK TRACK] App Studio coming mid 2013. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Intro to Convenience features [TALK TRACK] Our Xerox Multifunction system’s offer scanning, printing and faxing features that enable your company to get the most out of their device- simply and conveniently. Users can get their work done in no time with a simple to use interface, personalised services, and convenient features on a powerful platform that is easy to manage- even with limited IT resources. And you can connect and print from anywhere to a your Multifunction system.
  • Summary: New UI improvements are consistent across all ConnectKey and simplify common tasks to boost productivity [TALK TRACK] The new ConnectKey user interface is dynamic, engaging, & easy to use with uncluttered, bright accent colours – and it is common across all ConnectKey Multifunction devices. It is intuitive and works to fit into your business requirements with a soft keyboard with larger touch points. You can add and customise up to 10 single-touch scan buttons that are associated with Workflow Scanning templates. And it offers the simplicity of favourites, streamlined workflow, icon design and default screens. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey simplifies scanning to help transition documents from physical to digital [TALK TRACK] Our MFP’s are enabled with simple scan solutions that are easy to access. Perhaps the most simple is the USB print and scan feature. Users can p rint any print ready file stored on a USB key with no need for IT intervention. This is ideal for those who do not have access to the device any other way. And for security, the USB port can be disabled if not required. We offer standard Scan to email that converts documents to PDF, Searchable PDF, JPEG, TIFF, XPS or High Compression file formats. Then, we securely transmit them as email attachments. Fax forward to email allows a user to specify that the incoming faxes are automatically forwarded to one or more email addresses, a file share repository, or a combination of both. Our ConnectKey Controller also offers various other standard scan solutions that allow users to scan, store and forget their documents until needed. These are offered with no additional software or cost. For example, with Network Scanning, users can create searchable files, scan in paper documents and receive text-searchable PDF, PDF/A and XPS files at their desktop or network folder. And our TWAIN driver will allow our MFP to seamlessly integrate with systems such as EPIC, IPro and Imageright if needed. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: TBD [TALK TRACK] Our ConnectKey Controller allows you to enable frequently used scan destinations from the top level of the user interface without the need for customised EIP applications. You simply enable a button on the front panel that would normally have to be selected within Workflow Scanning, and elevating that to the All Services screen. This button is can be customised with a your bitmap or logo. Since that button is associated with a Workflow Scanning template, the button can be programmed with all aspects of capturing and delivering a scanned image into a workflow, including imaging and repository delivery. Max of 10 buttons available. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Scan directly to SharePoint and Windows folders with this ConnectKey add-on service. [TALK TRACK] Remember when the internet and digital technology were supposed to reduce our reliance on paper documents and help us create the paperless office? Well, digital technology is somewhat responsible for actually creating more paper for us and will continue to do so for the foreseeable future. Recent studies have shown that printed documents are still preferred by three to one. Part of the problem lies in the incredible surge of documents and data. Unstructured data - half of today’s companies still rely on to run their daily operations - is information on paper that has to be filed manually and is difficult and costly to archive. You can transform unstructured data into structured data through scanning. For example, if you scan a paper-only version of a letter and process it using an OCR application, you now have a version of that letter that you can modify in your favourite word processing application, share, distribute and archive. Unstructured information is mainly unmanaged because it is difficult to do so. Xerox ® ConnectKey™ for SharePoint ® will let you say goodbye to the multi-step process by offering you the flexibility to directly route your paper documents to your existing SharePoint libraries and Windows ® folders. With one easy process you can create searchable PDF documents with meaningful file names that are easy to find when you need to, making your office more productive and helping with critical functions such as complying with industry regulations. To capture your documents with ConnectKey, simply walk up to the MFP, select the desired workflow, add any required indexing data and press scan. That’s it - your documents are now on their way to exactly where you want them to be stored. No need to rename and manually route. ConnectKey is the easiest way to convert your documents into intelligent structured data with the peace of mind knowing that you can always find critical information when you need it. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey makes it easy to scan to cloud services [TALK TRACK] One of the most compelling work and IT trends of the past few years has been the move to cloud services and storage, and we’ve made sure ConnectKey can integrate with these new ways of working. Using this add on solution, you can scan documents directly from your ConnectKey device to services including Dropbox, GoogleDrive, Office 365, Salesforce.com, Evernote and SharePoint Online. And email too, of course. When content is in these online locations, it’s easily accessible to all your employees - even from mobile devices, everyone always has the information they need. Not only does this Share to Cloud improve access – it adds intelligence to your documents. When you scan, you can convert paper documents into editable word processing documents or spreadsheets and searchable PDFs. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey makes it easy to scan to cloud services. CLICK ANIMATIONS [TALK TRACK] Key Benefits: Server-less solution Simplicity / ease of use Key cloud storage repositories supported Immediate access from any mobile device or PC We spoke earlier about how ConnectKey now gives you the ability to scan directly into ‘cloud’ based repositories, in fact ConnectKey can go into 8 of the most popular ‘cloud’ offerings today, DropBox, GoogleDocs, GoogleDrive, Evernote, SaleForce.com, PaperPort, SharePoint on-line and Office365 along with simple email if required. ConnectKey devices offer you these choices at the User Interface, just choose which one you use and log-in. If your device uses authentication, then it will remember you after the first log-in so you can use your ID card for added convenience. Once you enter your user name and password, ConnectKey will communicate with the cloud to check credentials and if valid, open your account with the same folder structure created on your hosted site so navigation stays the same. You can then choose from a number of scanner and document settings including Text Editable file formats such as Word and Excel avoiding the need for any other software requirements. The document is then scanned and sent to the Xerox cloud where it gets processed and routed to it’s final destination for immediate access. This whole solution offers a low cost, secure and simple to use alternative to in-house content management systems. There’s no need for extra hardware or IT support setting up and maintaining as it’s a ‘Cloud’ based solution that Xerox maintain for you.
  • Summary: ConnectKey makes printing from mobile devices simple [TALK TRACK] According to recent data, mobile workers will increase to 1.3 Billion by 2015 and it’s these workers, businesses are having to cater for whether it’s offering convenient access to a device so they can continue to do their daily job with little or no disruption (Office areas, Universities) or offering a value add service to get these people through their door to use their facilities instead of their competitors (Coffee shops, Airport lounges). We see this with ‘free’ Wireless access today, so ask yourself if you had a choice of hotels to stay in, one with wi-fi the other without, which would you choose? This is where Wireless connectivity becomes extremely important as it not only allows you to place the device in more accessible areas, without the need of additional cost to add a network point, but it can easily join the wireless network you enabled for visitors. With the continued success of Apple’s iPad and iPhone, 2012 Q3 data shows Apple owning approximately 14% of the mobile device market. Apple AirPrint capability means these users can walk up to any enable device and print any document, without the need for drivers or document re-purposing tools. Discovery on the network, wired or wireless, is done with Apple’s Bonjour protocol so any device is easy to find, once selected you just press print it really as simple as that! What about the other 86%? Well that is where the complete ConnectKey offering comes in with the new Xerox Mobile Print Cloud and Xerox Mobile Print Solution offerings. Both solutions offer the ability to print from your mobile device, and not just to Xerox devices, you can now print to virtually any networked device from pretty much any mobile device, all you have to do is decide which is the right choice for your customers environment.
  • Summary: It’s easy to enable company-wide mobile printing the way you want with options to use Xerox Mobile Print as a cloud service or on-site hosted option. Both work seamlessly with ConnectKey [TALK TRACK] Apple AirPrint is a great no cost solution for Apple iO/S users, but lets have a little look at the other two Xerox offerings. Xerox Mobile Print Cloud is a great starting point because if its offer 30 day / 30 job FREE trial, anyone can set it up and start using it in less than 15 minutes. The Cloud solution offers the flexibility to test and really gauge Mobile Print requirements and if 30 day / 30 jobs is not enough you can purchase a 900 job pack for less than $150 – giving you more than enough time to understand your requirements. As it’s Cloud based, no one needs to manage the infrastructure as Xerox look after everything, you just top up the jobs when notified it couldn’t be simpler. However, for the more heavy users or those who wish to maintain their own infrastructure for security reasons, Xerox Mobile Print Solution is the right choice offering complete in-house control along with a secure print release mechanism to any EIP enabled Xerox device. Both solutions offer True MS Office document conversion and the ability to print to any networked enabled device including non-Xerox ones. FREE TRIAL URL: https://xmpc.services.xerox.com/ Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • The Xerox ConnectKey Controller offers the highest level of security available today in the market place for any multifunction system. X erox’s comprehensive array of security capabilities are built-in standard, and offer the right security level for all companies- small to large. We offer multiple levels of security that covers your end to end such as: Embedded McAfee that prevents malware and viruses from penetrating your multifunction system. Cisco TrustSec Identity Services Engine (ISE) Integration that allows access to the device to be fully controlled and stay compliant with industry and government regulations. And SMTP over SSL provides for a secure connection with web hosted email servers like GMAIL and Yahoo. Finally we offer ongoing security monitoring and advisory notifications via xerox.com/security and we meet with key government and industry security standards such as HIPPA, FIPs, and Common Criteria Certified.
  • Summary: Xerox has taken a holistic, layered approach to security with ConnectKey. [TALK TRACK] Our commitment to security begins early in product development with secure coding techniques, extensive testing, and analysis to eliminate vulnerabilities.   State-of-the-art security Xerox offers the broadest range of security functionality on the market, including our partnerships with industry leaders McAfee and Cisco. Certification Xerox is one of the first manufacturers to seek and obtain certifications for “complete” devices. Maintenance Maintaining our multifunction devices’ security throughout their lifespan requires ongoing diligence to ensure continuous protection against newly discovered exploits.
  • Summary: ConnectKey devices are compliant with all latest industry security standards [TALK TRACK] We are all aware that Security is an important topic for businesses- large to small. Every Xerox product and service is designed with security in mind and managed throughout the entire product life cycle- from requirements analysis, design, development, manufacturing, deployment, and disposal. This gives you more protection and peace of mind. And we seek and obtain 3rd Party independent certification to verify that our devices are protected. We’ve identified five key security goals in our quest to provide secure solutions to every one of our customers: Confidentiality – We believe that no unauthorized disclosure of data should happen during processing, transmission, or storage. Xerox multifunction systems keep the confidential information safe with encrypted hard disk & image overwrite. Integrity – There should be no unauthorised alteration of data and the system will perform as intended, free from unauthorised manipulation. The ConnectKey Controller offers secure data transmission with IPsec, HTTPS, SMTP/SSL (NEW), FIPS 140-2 encryption and encrypted email. Availability - Systems will work properly, with no denial of service for authorised users and protection against unauthorised use of the system. Xerox multifunction system’s hide or lock services from inappropriate access with network ID, CAC, PIV, .Net or other cards. And we control access to services by authorised user with Xerox user permissions, IP filtering and session timeouts. Accountability - Actions of an device must be able to be traced directly to that device. Xerox multifunction system’s keep document Integrity with Digital Signing, and they track print and scan usage with Xerox Standard Accounting and Network Accounting. Non-repudiation – There must be mutual assurance that the authenticity and integrity of network communications is maintained. Xerox MFP’s keep audit trails with comprehensive audit logs and confirmation reports. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey devices don’t just secure documents within your network - we help you extend security and integrate with other systems like email and card scanning [TALK TRACK] So how does Xerox protect you from the outside? We provide SMTP over SSL that enables compatibility with 3rd party mail service providers like Google Gmail, and Yahoo. This means you can scan to email securely with a provider like Google email, and then leverage the multifunction system to create hard copy images. We also work with Swipe, Proximity, and Smart Card direct connect readers that provide a simplified and faster secure log-in. Xerox multifunction system’s have integrated support of off-the-shelf card readers and have SDKs available to allow for any type of reader to be used. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Xerox is the first in the industry to partner with McAfee and provide built-in security standard on every ConnectKey device [TALK TRACK] While MFP security is often overlooked, as a network-connected device, they present a risk that requires the same attention as any network end point like a PC or mobile device. Additionally, the data processed and stored on MFPs in the form of sensitive documents requires security to protect sensitive business and customer information such as confidential R&D material, financial information, or other sensitive material. With ConnectKey, Xerox is the first company to partner with McAfee to bring out-of-the-box security to print devices. This built-in software ensures only trusted applications and code run on Xerox devices through a process known as “whitelisting” –  technology already used to protect servers, ATMs, point of sale terminals, and mobile devices. Basically, Instead of saying “ Here ’ s a list of all of the bad stuff we want to prevent, ” we ’ re saying “ Here ’ s a list of all of the good stuff we ’ re going to allow. ” The software also monitors key device files to make sure they have not been compromised, and provides centralised reporting of any changes or security breaches to ePolicy Orchestrator, CenterWare Web, and Xerox Device Manager. In addition to the factory standard McAfee Embedded security, you can choose to add McAfee Integrity Control for more advanced options over your MFP security. For example, if you wanted to allow an executable file to run on your MFP if it’s from a source you’ve identified as trusted, you would need to have the additional Integrity Control option to make those custom rules.
  • Summary: McAfee’s whitelisting technology ensures only safe, executable code can run on protected systems. [TALK TRACK] The worldwide security experts in Embedded Systems at McAfee have integrated “whitelisting” technology into Xerox devices to defend against new and emerging threats. McAfee’s whitelisting technology ensures only safe, executable code can run on protected systems. This technology is used to protect servers, ATMs, point of sale terminals, mobile devices, and now for the first time, embedded systems such as printers and MFPs. The McAfee embedded solution maintains the integrity of the MFP system by allowing only authorised code to be run and authorised changes to be made. It automatically creates a dynamic whitelist of the “authorised code” on the embedded system. Once the whitelist is created and enabled the system is locked down at the known good baseline, whereby no programme or code outside the authorised set can run, and no unauthorised changes can be made. Whitelisting ensures that the only functions those devices perform are exactly what you want to deliver. Whitelisting technology narrows the scope of many embedded systems to ensure that an attacker can’t install malicious code. Instead of saying “Here’s a list of all of the bad stuff we want to prevent,” we’re saying “Here’s a list of all of the good stuff we’re going to allow.” Therefore, whitelisting is more effective because the set of “good stuff” is smaller and changes less frequently than the set of “bad stuff,” making it easier to manage. Antivirus protection has been defeated because it tries to keep a list of bad stuff, so all the bad guys have to do to stay ahead is tweak the malware slightly (polymorphism). It takes the antivirus software vendors a couple of days at least to update data files with the new signatures of the adjusted malware. Compounding the problem is the thousands of malware programmes constantly in circulation, making the blacklist virtually unmanageable. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Xerox is the first in the industry to partner with McAfee and provide built-in security standard on every ConnectKey device [TALK TRACK] In addition to the factory standard McAfee Embedded security, you can choose to add McAfee Integrity Control for more advanced options over your multifunction system security. For example, if you wanted to allow an executable file to run on your multifunction system if it’s from a source you’ve identified as trusted, you would need to have the additional Integrity Control option to make those custom rules.
  • Summary: ConnectKey is built to integrate with Cisco TrustSec [TALK TRACK] Thanks to our groundbreaking partnership with Cisco we ’ re evolving the TrustSec solution to respond to the explosion of personal devices in the workplace. To protect confidential information, companies need to secure network endpoints – such as printers, tablets and webcams – and deploy security policies faster than ever. By allowing IT managers to automatically identify, monitor and manage all devices from a central location, TrustSec helps ensure the security of the network path to and from such devices.
  • Summary: Cost Control overview [TALK TRACK] The Xerox ConnectKey Controller offers multiple ways to manage your costs. Xerox developed a breakthrough print driver platform that significantly reduces costs. It also increases the efficiencies of printer management and support adding simplicity for small and medium businesses. We offer powerful, standard accounting capabilities so you can restrict and track usage. And we can reduce Energy Consumption by 5-10% with Cisco EnergyWise or Xerox Managed Print Services offerings.
  • Summary: ConnectKey controls on app defaults and user permissions provide simple ways to limit costly print output. [TALK TRACK] The Xerox Windows and Macintosh Driver Platforms enable a wide range of workflows from a common driver core. This simplifies driver certification in enterprise environments, and also significantly reduces or eliminates the effort required to transition between driver types. And in SMB environments, Xerox drivers with Black and white programmable defaults or specific Application Defaults can be used to save colour and Black and white output and additional costs without software or IT intervention. Out of the box Xerox print drivers are set to default to two sided so you can start saving from day one. This saves money when needed and saves energy when not required. Our Intelligence Duplex allows the machine to print jobs as duplex when needed, and sends as simplex when required. The Saved Settings feature allows each user to customise driver’s default settings for all applications. User can configure their own application-specific printer settings that will be applied to every new printer selected. Application default allows each user to customise default settings for each application. For example, colour for presentation and black and white for emails as default. This means users print the way businesses want them too and can decrease colour and black usage, waste and user frustration. Simple print policies are available within the print driver and can yield big savings. IT managers can deploy global, pre-configured printer settings to all of Xerox devices. Expanded coverage of features can be managed for pre-configuration, and IT administrators can proactively and dynamically change “pushed” driver settings. This avoids driver reinstallation and maintains MS certification. And finally, single and consistent interfaces greatly improves the overall user experience. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey controls on app defaults and user permissions provide simple ways to limit costly print output across all ConnectKey devices [TALK TRACK] ConnectKey gives organisations a variety of ways to control print output that adds up to serious savings through reductions in wasted pages and unnecessary colour. Different applications often suggest different types of prints – for instance, email likely just needs to be black and white double-sided – whereas a Word document might want to be full colour, and a Power Point could want to have multiple pages per sheet. ConnectKey drivers allow you to set custom default print preferences for different applications – so just by hitting print, you know you’ll get prints the way you want. This feature can be enabled for individual users or controlled by IT depending on your organisation’s needs. If you want even more granular control, ConnecKey gives administrators the ability to set very specific user permissions for print output depending on a variety of variables. You can limit print output by application, by employee or work group – even by time of day… finally putting an end to after hours printing of personal items. This gives you the most control over your organisational print costs.
  • Summary: ConnectKey lowers the barrier to entry for card authentication solutions by integrating with most off-the-shelf USB card readers [TALK TRACK] Card authentication is nothing new in the print industry, but with ConnectKey we’ve made strides to make authentication solutions even more accessible to more companies. The main improvements here is that built in support we’ve provided for off-the-shelf 3 rd party USB card scanners. We support over 80 common device models – which greatly reduces the barrier to entry for companies that have considered card authentication for both the security and accountability benefits of “Follow Me Printing.” With authentication in place, the solutions can start very small - but have a big impact. For example: banner pages. Think of all the wasted pages used to print basic information about the person running the print job. We came up with a simple solution with Print ID, where ConnectKey automatically puts an encoded user ID and date in the margin of the printed pages – so you can trace a print’s origins without the extra waste. Solutions get more robust - all the way up to integration with Active Directory, so you can simplify management of print and scan features.
  • Summary: ConnectKey offers a variety of features to help your company improve energy and paper consumption [TALK TRACK] Our corporate commitment to environmental sustainability is built right into ConnectKey, so you can rely on these devices to reduce your corporate carbon footprint. The Xerox Earth Smart feature is automatically setup to default prints as two-sided, and remove wasteful banner pages. You can customise these settings, and employees can easily see the impacts of their efforts to stay green. It’s one of those simple yet practical features that we’ve seen drive real positive changes in organisational behaviour. On the more robust side of energy management, ConnectKey integrates with Cisco EnergyWise – an energy management protocol for monitoring, controlling, and reporting the energy use of information technology and facilities equipment. And as a charter partner of the international ENERGY STAR® programme, Xerox offers ConnectKey devices that are fully compliant with the latest standards in energy efficiency.
  • Summary: Xerox Earth Smart is a free print utility included with ConnectKey devices that provides easy options to enable environmentally sustainable print habits. [TALK TRACK] Our corporate commitment to environmental sustainability is built right into ConnectKey, so you can rely on these devices to reduce your corporate carbon footprint. The Xerox Earth Smart feature is automatically setup to default prints as two-sided, and remove wasteful banner pages. You can customise these settings, and employees can easily see the impacts of their efforts to stay green. It’s one of those simple yet practical features that we’ve seen drive real positive changes in organisational behaviour. On the more robust side of energy management, ConnectKey integrates with Cisco EnergyWise – an energy management protocol for monitoring, controlling, and reporting the energy use of information technology and facilities equipment. And as a charter partner of the international ENERGY STAR® programme, Xerox offers ConnectKey devices that are fully compliant with the latest standards in energy efficiency.
  • Summary: ConnectKey devices carry a variety of leading industry certifications for environmental friendliness [TALK TRACK] Xerox global certification programme ensures the entire Xerox range exceeds the highest standards. We are award winning and certified for the Life Cycle of the product- from Papers, to Solutions and to the device. Some of our Certification examples include: ENERGY STAR ® Energy saving (U.S. EPA). EcoLogo™ Blue Angel & Ecolabel programmes mandating strict requirements for product life-cycles. (Canada, German, Nordic) EU RoHS – Assurance against hazardous materials. Forest Stewardship Certified / Papers - Xerox is the largest certified paper supplier, international multi-site forest standards.  Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey lowers the barrier to entry for card authentication solutions by integrating with most off-the-shelf USB card readers [TALK TRACK] ConnectKey devices can easily be connected to Cisco EnergyWise solutions to report on usage data and be remotely controlled to limit power usage during periods of inactivity. EnergyWise is a separate Cisco solution – so this is more of a value-add feature for companies already using EnergyWise
  • Summary: ConnectKey provides a variety of features that improve 4 core areas of business: Productivity, Security, Convenience and Cost Control [TALK TRACK] The ConnectKey Ecosystem is about bringing together Hardware, Software and Services to offer customers the right solution for their current and future business requirements. It’s about understanding the real customer requirements today, yet giving them a solution that can grow as their business priorities change. It’s about showing customers ways to be more efficient, ways to save costs and ways to be better supported, meaning printing, scanning and document handling become the least of their worries. ConnectKey is about taking the document processing pain out of the business and making things simple so businesses can concentrate on what they need to do! Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Businesses, Employees and Customers are all demanding simpler ways to get work done – businesses need to start addressing this expectation with better document capabilities. [TALK TRACK] Address the need for simplification , first and foremost many multifunction system features are going unused because fragmented software that doesn’t connect mobile/cloud, BYOD demands virtual, secure transactions Workers are more sophisticated now An “Apple experience” is expected Workers want to access documents and workflow solutions from their mobile devices Workers want to know it is safe to get rid of the hard copy and that digital copies are easy to find IT Challenges – Fragmented Solutions that don’t connect, must be OPEN, flexible
  • Summary: The move toward mobile & cloud services is inevitable – and in that space, great software is required to actually simplify the way work gets done. [TALK TRACK] So let’s start with a look at what’s happening in the market today. Today’s workforce expects technology to support them however they do business: via their laptops and tablets, in the cloud, from home, on the road or in the office. According to IDC, from 2013 to 2020, 90% of IT industry growth will be driven by what they call the ‘3 rd Platform technologies such as mobile, cloud, social business and big data/analytics. Hence, 80% of our competitive energy should be focused on strengthening the 3 rd platform offerings and capabilities. As a result, open source software/platforms will play a pivotal role and gain greater commercial adoption. In addition, from an Office perspective, the most significant thing happening is the continued secular decline in print. Capturing the document on the front end and managing the document – digital workflow – is becoming critical. Activating the channel to tap SMB segment remains the dominant objective for vendors today. MPS is still growing and continues to drive down to smaller businesses. Mobile revolution and huge growth in smartphones and tablets represent the most significant trend happening in printing today, fueled by bring-your-own-device (BYOD) trends. Tomorrow’s trends will drive the bulk of IT industry growth from 2011-2025 and beyond . Millions of new apps and services are being created for tomorrow’s business world . These apps and services will be built on cloud, mobile devices, mobile apps, social technologies, big data/analytics and more Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey spans the Xerox product line so you can get critical software capabilities on a device right-sized for your business [TALK TRACK] Just some drill down into the specific products being launched and their timelines. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey offers valuable capabilities for any sized business or organisation – some may skew towards SMB or Enterprise, but there is something for everybody. [TALK TRACK] Let’s take a slightly different look at the value ConnectKey brings by customer segment such as SMB or Large Enterprise. The key thing to point out here is that ConnectKey is an enabler for Services. “Services Led, ConnectKey driven”. ConnectKey provides the system layer across MPS deployment, allowing for common experience for IT and end-users. Through its building blocks – remote, automation, mobile, cloud and industry leading security - ConnectKey is an enabler for delivering business end to end experiences. It integrates with the Xerox MPS tool set and supports our services-led strategy in several ways: It’s ideal for fleet deployment and management. Get the configurations right…remotely. No cloning. No problems. Usability is not an afterthought, its consistent across the board. You learn one product, you learn them all…just like going from an iPhone to an iPad. We also have a control panel that can be navigated remotely from a help desk. All those UI buttons can be pushed without anybody having to be at the device so you can provide long-distance training and support. People get up to speed quickly and support is provided economically Second, with Xerox’s alliance partners McAfee and Cisco, ConnectKey delivers security that establishes a new industry standard for protecting your data and your business from viruses and intrusions, and management of network access. With McAfee inside, if we have a situation where a nasty virus comes from a terminal, over the wire to our device, McAfee will attack the virus, and stop it, before it gets to the operating system. It uses whitelisting technology, we know what’s good inside the machine, and we know what’s bad. So when that nasty virus or malware comes in, that whitelist shuts it down. And, we’ve also partnered with another great brand on the network, Cisco. ConnectKey is in full compliance with their TrustSec solution to provide full visibility to authenticate and control access for MFPs and printers. At the end of the day, our devices are all managed appropriately and we have leadership security, bar none. Energy management? This is fantastic – we can manage energy use with Cisco Energywise and other technologies so sustainability right there for MPS is there for our devices. We’ve augmented support management with a next generation remote management console and remote capabilities. When you plug these machines in, its going to phone home, connect to back office, get meter reads, automatic supplies replenishments, you’re going to get maintenance. And for product certification, think about moving from product certification to platform certification. Now with our common software layer, like if you had Microsoft Office, you wouldn’t have to certify that multiple times, so why would you have to do that with Connectkey. So now we have one software platform, certify that in that one product, and even though that software is the same across the products now and future, and you’ve certified it only once. We’re integrated with the MPS tool set, and within the customer environment, we now have the foundation for business process integration. Its an open platform, ready to connect to the cloud, connecting to mobile services, connecting to anything in there with our alliance partners. So when our channels want to migrate that customer, do that business process integration , now you have the technology under the hood to get it done.
  • Summary: ConnectKey provides immediate value out-of-the box, and is a platform to connect optional services that add more value [TALK TRACK] Backup slide provides an all-up view of the standard and optional ConnectKey features aligned with our 4 planks.
  • Summary: ConnectKey simplifies the way work gets done with features that add convenience, increase productivity, improve security, control costs and improve your environmental impact [TALK TRACK] Let’s take a closer look now at some of the specific ways ConnectKey devices can help you transform the way you work. Convenience - Mobility offers a new flexibility in the enterprise, but with it comes new challenges as industry standards, government regulations and security threats evolve with the interactions of smart devices on the network. With Xerox in your office, the freedom of uninhibited mobility empowers the confidence to do what you do best wherever your real business takes you. Productivity- Paper-intensive industries like healthcare, finance and the public sector are struggling to find efficient and cost-effective ways to bridge the paper to digital void. Xerox gives you the tools and technologies that make it possible to automate common office workflows, to turn challenges into routine tasks, and to greatly simplify the ways in which you share business-critical information. Security - IT security managers are already overwhelmed with managing security demands of ever growing connected devices, threats and regulations. Small businesses don’t really have the staff to manage security. That’s why Xerox engineered ConnectKey devices with the most complete range of advanced features, technologies, and solutions from security-industry leaders that safeguard your critical information from all potential points of vulnerability. Print Quality and Cost Control - The typical constraint for adopting colour is the high cost of printing professional looking colour documents. A range of ConnectKey devices for specific needs, customers can print outstanding colour documents while keeping their costs under control with built-in features, such as User Permissions. You can achieve high-impact colour documents that impress customers and deliver results - while minimising costs. Environment - Your work environment is just a small piece of the puzzle that forms our natural environment. The choices you make impact the overall health of our planet, for better or worse; and office technology is a key consideration.
  • Summary: ConnectKey is a natural fit for MPS environments [TALK TRACK] While ConnectKey products stand on their own – this solution was absolutely made for managed print services environments. It’s probably easiest to think of Managed Print Services as outsourcing your print environment. You don’t buy or own hardware or supplies – you lease the machines and pay a rate for the prints that are created. Keeping the devices working, supplies stocked and helping support your employees is all taken care of with dedicated staff under the MPS agreement. You can even have more robust MPS agreements where all printing jobs are actually fulfilled by MPS staff – your own in-house print shop. Xerox has been identified by Gartner, IDC, Forrester and Quorcirca as an industry leading Managed Print Services provider (reference: http://www.consulting.xerox.com/industry-recognition/enus.html) . Many companies have recently entered this market, but no other company brings the breath of expertise and optimised product line that we do. This is incredibly important because an MPS engagement isn’t a product sale - it’s an ongoing relationship. While cost control is usually the business driver that have companies looking at MPS, the quality of service delivered throughout the engagement is what actually makes MPS work for your company. Xerox has the experience to meet both needs better than anyone else. We bring that experience to bear in our detailed assessment of your environment to find not only the best way to meet your business needs in the most cost effective way – but in laying out a roadmap that allows your business to get to that end state. One of the common misperceptions about Managed Print Services is that it’s only for large enterprises. Xerox maintains a network of Certified Print Service Providers that offer the same MPS benefits to organisations of almost any size with customised, flexible plans that simplify accounting with a monthly itemised invoice at a fixed cost-per page, and remove the need for costly IT support resources. Another way that MPS ties into core benefits of ConnectKey is that it provides a simplified path to advanced printing capabilities – specifically around mobile device support, automated workflows, and security. ConnectKey benefits in all three areas can more easily and quickly be implemented across your organisation with the help of trained MPS professionals. SOURCES Gartner stats is from MPS whitepaper: The importance of Managed Print strategy
  • Summary: ConnectKey lowers the barrier to entry for card authentication solutions by integrating with most off-the-shelf USB card readers [TALK TRACK] Meter reads/supplies: Every ConnectKey device is ready out of the box to report meter reads and supply levels automatically. If your device is supplied through reseller or support partner, information can be sent automatically for per-page charging or supplies ordering – no need to inventory devices for monthly reports, stop worrying about stocking supplies Outsourced support : Because of ConnectKey’s remote management tools like the remote control panel, you can easily outsource your device and user support to a 3 rd party service provider - eliminating the need for your in house IT resources to worry about print devices – or adding a more robust support capability for your employees. Full in-house print : This is the MPS most people are familiar with – basically an in-house Kinkos. Xerox can come in and perform a holistic analysis of your existing print usage to fully understand how you can maximise cost savings and productivity. Our staff will then implement the solution and can work to handle internal print jobs and support.
  • Summary: ConnectKey lowers the barrier to entry for card authentication solutions by integrating with most off-the-shelf USB card readers [TALK TRACK] As businesses look for ways to cut costs, be more efficient and adapt to their employees or customers needs, we are seeing a number of different initiatives evolving. Bring your own device (BYOD) for example, most people now have a private smartphone and use it for work because it’s convenient. This in itself helps businesses to reduce costs as they get their employees to buy and maintain the equipment themselves, they just enable the usage of them. It’s not just employees equipment, businesses can now opt for cloud based ‘pay as you use’ type services giving them the flexibility to run with solutions without the need for IT expertise or internal infrastructure. However, they still want the highest levels of security to safeguard their data now it moves outside of their own firewall and ultimately out of their control. Not only that, customers are becoming increasingly demanding of their suppliers, making them fight it out to give the best deal when differentiation is minimal. ConnectKey helps customers to evolve by supporting these key initiatives like enabling printing from Smartphones or Tablets, direct integration with cloud based solutions whether it’s email, scanning or printing but at the same time offering the most complete security package of any MFP in todays market. ConnectKey further enhances our MPS offering by giving the tools to meet those ever-demanding Service Level Agreements (SLA), supporting convenience authentication and follow-me requirements with lower cost solutions but at the same time not over-complicating the offering with numerous options. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey adds compelling benefits for MPS support [TALK TRACK] Xerox is already the market leader when it comes to MPS offerings, but ConnectKey makes this offering even stronger by giving you better support tools, enhanced authentication methods along with cost control features to differentiate Xerox from the competition. Lets take the new Remote Control Panel as an example, this tool allows for Service, IT personal, Trainers or Super Users to access and control the device as if they were right in front of it, meaning support is instant no matter where you are or what issue needs addressing. Someone needs help storing an email address in the address book, a service technician needs to look at the diagnostics first before visiting the device, or if it’s just to change some default settings it really becomes a tool that helps you get closer to your customers and helps to avoid unnecessary trips to the device saving time and money. ConnectKey also brings a new EIP technology called ‘ ConnectKey Apps ’, this is the ability to run basic custom applications on the device without the need of an EIP server. A simple example of this is an ‘Info App’ what if you could place a simple message on the screen saying you are aware of a problem and a service technician has been sent? How many duplicate phone calls would that save, and if you offer a Freephone support number, how much money? You could just use it to place your company details and logo on the screen saving you putting a sticker on the device and a whole lot more. ConnectKey has even enhanced roll-out simplicity by improving the device Address book capability, even allowing for certain competitive address books to be imported to ConnectKey saving the time to re-create. ConnectKey has also expanded the cloning functionality to enable more settings to be transferred across a fleet of products along with offering a Universal Pull-Print driver to meet and simplify the growing needs of ‘follow-me’ solutions. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey adds compelling benefits for MPS authentication [TALK TRACK] It’s not just ‘support’ tools that enhance our MPS offerings, it’s other useful features like security and ‘authentication’ methods. ConnectKey integrates fully with standard authentication servers such as LDAP allowing you to control many features based on user profile. A great example of this is the Feature Access control, why show all features to those who don’t have access to them, or more importantly, those who YOU don’t want to have access to. In today’s world of mobile workers and more open access to devices, why show things they can’t use as it may generate phone calls or queries as to why its not working? Feature Access Control does exactly that, it hides any feature to any non-authenticated user and only when they authenticate will they see features they are entitled to use, more so you can even have different features for different authenticated user or group. This is very important as more and more devices are shared between different departments and types of users. Let’s take an example we used earlier with Single-Touch scanning, I’m in the invoicing department who sit next to the mortgage department and we share a device, I walk to the machine authenticate and only see my invoice scan button, my mortgage colleague authenticates and only sees the mortgage application scan button. Maybe a more practical example with a University campus, the device is enabled for Copy and Print for students and only Scan to email is enabled for teachers and so on. ConnectKey has now a more open approach to USB Card Readers by allowing for virtually any standard USB reader to be directly connected to the device, whereas before it was only approved readers by our Partners meaning costs were out of Xerox’s control and generally quite high compared to off-the-shelf readers. And let’s not forget simple solutions like Printing the User ID in the page margins, this allows you to do away with banner pages helping to save paper and also offers a simple audit trail of who printed what and when. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: ConnectKey adds compelling benefits for MPS cost control [TALK TRACK] And finally, MPS is about saving customers 20-30% on their printing costs, so why not use ConnectKey technology to help customers print more efficiently? Every ConnectKey device now comes with 2-sided printing on as standard, yet has the intelligence to ignore the 2-sided paper path of only a 1-sided document is sent. This helps reduce energy consumption as the device is running for less time, and when merged with application defaults you can show customers how less mistakes are made, colour is not used for applications like email and the use N-up printing prints 2 pages on 1 side halving clicks. User Permissions also helps control who prints what, when and how, this includes colour and single-sided printing and by application! for example, any non-authenticated user has the ability to print from word and PowerPoint, but only in black and white. So let’s think about our mobile workers, instead of making them log into the device why not just give them the ability to print black and white minimising the need to charge for prints and allowing for a more value add offering to bring these workers through your door. ConnectKey also offers ‘Power Mibs’ these Mibs can be used by energy management tools such as Cisco Energywise and Joulex Energy Management, they work by monitoring devices usage patterns and if a device is left on in a ready state without being used, it can send it to sleep automatically. These tools can help save in energy consumption, and with every increasing fuel bills and pressures to reduce CO2 footprints, ConnectKey does its part for the environment as well. Xerox Internal Use Only – Xerox Confidential – Xerox Third Party Confidential – Xerox Personal Confidential
  • Summary: Building credibility: Validating impact of Intelligent documents with IDC insights that prove documents affect key areas of business [TALK TRACK] So what exactly is possible with better documents? Documents are the currency of business – so it’s not surprising that when we improve document processes, there are wide ranging benefits – some that you might not expect In research, done in conjunction with analyst firm IDC, we found that IT managers, business manager and information workers expected improvements to revenue, operational costs, and controlling risk – three core business metrics – with improved document processes. While it is probably not surprising that improving document processes will improve an organisation's operating cost profile and reduce business risk, it is notable that optimising document processes would improve revenue-generating functions. Documents touch many customer-facing parts of the business, and optimising them could improve sales, marketing, and customer service operations. Additionally, improving employee productivity has strategic revenue-generating consequences because more productive employees can spend more time on innovation, customer service, winning new business, and otherwise making the business more competitive. [NEXT SLIDE]
  • Summary: Detailed stats from IDC research defining desired Next-Generation Document capabilities [TALK TRACK] IDC research uncovered that IT managers, business managers,nd information workers have a list of unmet needs when they use documents in critical business processes. This chart the features they would like to see in next-generation document technology. The theme of building greater intelligence into documents is clear. Security tops the list, followed by support for automated document workflows with automatic data extraction; enabling multiple users to work on a document simultaneously; and automated summarisation, categorisation and indexing based on the document's content. Another key request is reducing complexity in the document life cycle, with documents incorporating built-in retention and disposition policies including automated retention, storage and disposal capabilities. This study found that managing the document life cycle is a key pain point. Looking at the data by company size, we found that while large businesses desire greater intelligence in document technology, SMBs want it even more. For example, 65% of large businesses desire built-in virus protection compared with 75% of SMBs (as shown in Figure 2, the average across all organisation sizes is 70%)
  • ×