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The Power of Document Analytics: 5 Signs Your Managed Print Services Provider Gets It

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Understanding how your enterprise uses documents can go a long way in cutting costs and increasing efficiency. But gaining the necessary insight requires a Managed Print Services (MPS) provider that can accurately map the ways employees produce, share and store documents, identifying areas of opportunity and developing a plan for improvement along the way. Here are 5 signs your MPS provider truly understands document analytics.

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The Power of Document Analytics: 5 Signs Your Managed Print Services Provider Gets It

  1. 1. They are able to map and benchmark your current state. Before you can improve, you need to know where you stand. A capable partner will be able to pinpoint your current state of document maturity and benchmark based on years of data collected from MPS clients.
  2. 2. After capturing and analyzing data, MPS providers should examine your goals and develop a detailed plan for ongoing improvement to help you reach them. They create a detailed roadmap to improvement.
  3. 3. Document analytics tools use MPS device data, print job details and audits of both filed and unfiled paper to generate comprehensive reports. MPS providers should use these invaluable reports to guide your decisions. They turn raw data into actionable steps
  4. 4. They get to the root of why documents are printed and stored. It’s not all about the numbers—advanced MPS providers supplement quantitative data with qualitative data gathered through client surveys and user workshops to understand the real reasons documents are printed and stored.
  5. 5. They make sure your organization succeeds. Less a vendor and more a partner, leading MPS providers support change management within your organization to ensure employee adoption and sustained success.
  6. 6. 5 Signs Your MPS Provider Understands Document Analytics ©2015 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Map and benchmark your current state. Create a detailed roadmap to improvement. Turn raw data into actionable steps. Get to the root of why documents are printed and stored. Make sure your organization succeeds. For more on how Xerox can put the power of document analytics to work for you, visit Xerox.com/mps An effective MPS provider is one who is right at home at the intersection of documents and the devices you use to produce, share and store them. Always make sure your partner is able to:

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