With 29 different models and a 5:1 employee-to-device ratio, this major European port authority had a chaotic print environment. Xerox made things a whole lot simpler, enabling mobile print, adding automation and optimising the fleet.

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Efficiency and Agility for a Major European Port Authority
Through Optimisation, Mobility and Workflow Automation
29%
75%
A variety of associated
hidden costs caused by:
• Requirement to stock
many different consumables
• Requirement to maintain many
different printer drivers
• Heavy support burden on the IT team
• Less-than-ideal levels of device
availability
• Lots of different supplier contracts
and invoices to manage
Situation
480employees spread across 4 buildings
140of them using smart mobile
devices under a BYOD initiative
84print devices to manage
non-networked,
unmonitored,
single-function devices
1for every 5.7employees, comprising:
5different
brands
29different
models
Automated Business Workflows
Every document is scanned
and stored digitally.
Xerox has helped the port authority to make the
process more efficient by automating scanning
and storage using Xerox AutoStore workflows.
Pressing a button on an
MFD scans a document
as a searchable PDF...
Access to and interactions with
the port are strictly controlled.
Everyone must prove their
identification and authorisation
with appropriate documentation.
...interprets a barcode to create the file
name, and routes the PDF to the correct
folder in the document repository.
Further Recommendations
The port will also be looking at:
Encouraging more sustainable and cost-effective
printing behaviour through:
Further increasing mobile worker productivity and
efficiency by introducing:
The Xerox Print Awareness Tool
Xerox Digital Alternatives
Assessment
The Xerox Managed Print Services Maturity Assessment Tool revealed opportunities to:
All leading to: estimated annual cost savings of 40%
68%
Fleet Optimisation
By the end of 2015, the port authority will have transformed and optimised its fleet of devices:
27MFDs
(multifunction devices)
reduction in fleet
onebrand, three models 100%
of devices networked
and monitored for
improved availability Proactive service
and consumables
management
by Xerox
Real-time
management
information via
a web portal
Consolidated
quarterly
invoicing from a
single supplier
Increase
business
process
efficiency
through automation
Enhance enterprise
agility
and
mobility
Optimise
the fleet
of devices and reduce
the cost of printing
Secure Enterprise Mobility
Xerox is helping the port authority to
enhance agility and mobility by enabling:
All users to print at any MFD on
any floor of the building with
secure pull printing capability
BYOD users to print to any
MFD from their smart devices