Storage Options for XML Content

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Teams using XML for structured documents typically need to store many interlinked pieces of content, in a way which supports collaboration and minimizes file-management errors. Options range from free, simple technologies based on the Windows file system to sophisticated component content management systems. In this webinar, we'll review the capabilities of a range of options, including Subversion, WebDAV, and full component content management systems, and discuss what kinds of teams would find each option to be a good fit for them.

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[JustSystems] Oct 7/10 Webinar: Storage Options for XML Content
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Topic: Storage Options for XML Content

Date: Thursday, October 7, 2010
Time: 11:00 am PT | 2:00 pm ET

Presenter:
Su-Laine Yeo, Solutions Consultant, JustSystems

Teams using XML for structured documents typically need to store many interlinked pieces of content, in a way which supports collaboration and minimizes file-management errors. Options range from free, simple technologies based on the Windows file system to sophisticated component content management systems. In this webinar, we'll review the capabilities of a range of options, including Subversion, WebDAV, and full component content management systems, and discuss what kinds of teams would find each option to be a good fit for them.

Register now at https://justsystems.webex.com/justsystems/onstage/g.php?t=a&d=923434521

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Storage Options for XML Content

  1. 1. Episode 13 Storage Options for XML Content Su-Laine Yeo, Solutions Consultant in 37 minutes
  2. 2. <ul><li>XMetaL Author Enterprise 6.0 is now available in Japanese </li></ul><ul><li>XMetaL Reviewer 6.0 available at promotional pricing until December 31, 2010 </li></ul>What’s New
  3. 3. <ul><li>Complicated to understand and test </li></ul><ul><li>XMetaL works with a wide variety of options </li></ul><ul><ul><li>We don’t have any particular favorite </li></ul></ul><ul><li>A vendor-neutral expert consultant can really help </li></ul><ul><ul><li>Can’t explain everything today </li></ul></ul>Content storage options Photo: Marcus Gossler
  4. 4. <ul><li>Does the system address the risk of edit conflicts ? </li></ul><ul><li>Can I roll back to an earlier version of my document? </li></ul><ul><ul><li>Is the versioning model compatible with linking ? </li></ul></ul><ul><li>What is the cost ? </li></ul>Some common requirements
  5. 5. <ul><li>Just the Windows file system </li></ul><ul><li>Windows file system with WebDAV </li></ul><ul><li>Subversion repository </li></ul><ul><li>Content management system with dedicated XMetaL bridge </li></ul><ul><li>Content management system without dedicated XMetaL bridge </li></ul>Five options
  6. 6. WINDOWS FILE SYSTEM
  7. 7. <ul><li>High risk of edit conflicts </li></ul><ul><li>No version history </li></ul><ul><ul><li>Links broken if you save a file with a new name </li></ul></ul><ul><li>Cost: free </li></ul>Windows File System
  8. 8. <ul><li>Just the Windows file system: </li></ul><ul><li>Can be OK if you only have one person working on any particular set of files </li></ul><ul><li>More popular than it should be </li></ul>Who uses it?
  9. 9. WINDOWS FILE SYSTEM AND WEBDAV
  10. 10. <ul><li>A protocol for transmitting data between computers </li></ul><ul><li>Developed in 1996 to allow editing files stored on web servers </li></ul><ul><li>Also known as “web folders” </li></ul><ul><li>“ Web-based Distributed Authoring and Versioning” – but no versioning </li></ul>What is WebDAV?
  11. 11. <ul><li>Edit conflicts: </li></ul><ul><ul><li>If you open a file, it is locked automatically </li></ul></ul><ul><ul><li>Second person can open the file, but will get an error message if they try to save </li></ul></ul><ul><ul><li>Lock is released when you close the file </li></ul></ul><ul><li>No version history </li></ul><ul><li>Cost: free </li></ul>Windows file system and WebDAV
  12. 12. <ul><li>On the server: Install web server software such as IIS or Apache, and designate a folder as a WebDAV folder </li></ul><ul><li>On your local machine: Map the WebDAV folder to a drive letter </li></ul><ul><ul><li>Directly in Windows: right-click My Computer icon </li></ul></ul><ul><ul><li>Or optionally, use WebDrive ($60, http://www.webdrive.com) </li></ul></ul>WebDAV with XMetaL
  13. 13. Mapping a http:// address to a drive letter
  14. 14. Accessing content in the web folder from XMetaL
  15. 15. <ul><li>The Windows file system and WebDAV: </li></ul><ul><li>Lack of version history is a big drawback </li></ul><ul><li>Not supported for DITA documents in XMetaL Author Enterprise </li></ul><ul><ul><li>3 rd -party components such as the DITA Open Toolkit do not work over WebDAV </li></ul></ul><ul><li>Doesn’t seem to be a popular option </li></ul>Who uses it?
  16. 16. SUBVERSION
  17. 17. <ul><li>A free, open-source revision control system </li></ul><ul><li>Install Subversion on a server </li></ul><ul><li>Use the free TortoiseSVN application to copy folders or files from the server to your local machine when you need to work on them </li></ul><ul><li>Subversion does its magic when you use TortoiseSVN to copy files back to the server </li></ul>What is Subversion?
  18. 18. <ul><li>Edit conflicts: </li></ul><ul><ul><li>You are alerted about edit conflicts, and given the option to merge files </li></ul></ul><ul><li>Version history is kept </li></ul><ul><ul><li>Links always refer to the latest version of the file </li></ul></ul><ul><li>Requires downloading whole folders to the local machine </li></ul><ul><li>Cost: free </li></ul>Subversion with TortoiseSVN
  19. 21. <ul><li>Subversion: </li></ul><ul><li>Customer feedback indicates users are generally happy </li></ul><ul><li>If you don’t have complex folder structures </li></ul><ul><li>If merging changes is an OK way to handle edit conflicts </li></ul><ul><li>If you don’t need a CMS, or can’t get one yet </li></ul>Who uses it?
  20. 22. CMS WITH DEDICATED BRIDGE
  21. 23. <ul><li>Possible features: </li></ul><ul><li>Check-in/check-out </li></ul><ul><li>Version history </li></ul><ul><li>Workflow </li></ul><ul><li>Search </li></ul><ul><li>Security model </li></ul><ul><li>Keeping track of localized content </li></ul><ul><li>Server-side automated publishing </li></ul>What is a CMS?
  22. 24. <ul><li>Also known as an “adapter”, “connector” or “integration” </li></ul><ul><li>Enables the authoring tool to read and write to the CMS instead of to the Windows file system </li></ul><ul><ul><li>Works smoothly with the version history features of the CMS </li></ul></ul><ul><li>Sold and supported by either the CMS vendor or the authoring tool vendor </li></ul><ul><li>Supports specific version(s) of the CMS and the authoring tool </li></ul>What is a CMS bridge?
  23. 25. Integration of CMS search and properties dialogs into XMetaL
  24. 26. Full list at http://forums.xmetal.com
  25. 27. <ul><li>Edit conflicts: </li></ul><ul><ul><li>In general, only one person can have a file open for editing at a time </li></ul></ul><ul><li>Version history is kept </li></ul><ul><ul><li>In general, links refer to the latest version of the file </li></ul></ul><ul><ul><li>Some CMSs give you the option to link to a specific version </li></ul></ul><ul><li>Cost: $ to $$$$ </li></ul>CMS with dedicated bridge
  26. 28. <ul><li>CMS with dedicated bridge: </li></ul><ul><li>Around half of XMetaL customers </li></ul><ul><li>Essential for big teams </li></ul>Who uses it? Photo: Luke1ace
  27. 29. CMS WITHOUT A BRIDGE
  28. 30. <ul><li>Check out a file using the CMS user interface, and download it to your local file system </li></ul><ul><li>Upload it back to the CMS and check it in when you’re done </li></ul><ul><li>Edit conflicts and version history: Handled by the CMS </li></ul><ul><li>Cost: $ to $$$$ </li></ul>CMS without a dedicated bridge, via the local file system
  29. 31. <ul><ul><li>WebDAV is not designed for this! </li></ul></ul><ul><li>Edit conflicts: </li></ul><ul><ul><li>Varies by CMS, but generally uses WebDAV-style file locking rather than stable check-out </li></ul></ul><ul><li>Version history: </li></ul><ul><ul><li>Varies by CMS. Editing a file may or may not result in creation of a new version. </li></ul></ul><ul><li>Cost: $ to $$$$ </li></ul>CMS without a dedicated bridge, via WebDAV
  30. 32. <ul><li>CMS without a dedicated bridge: </li></ul><ul><li>If you need to use a particular CMS and it doesn’t have a dedicated XMetaL bridge </li></ul><ul><li>If using WebDAV: </li></ul><ul><ul><li>Test whether versioning and locking work properly </li></ul></ul><ul><ul><li>Consider possible security issues </li></ul></ul><ul><ul><li>Not recommended for DITA users </li></ul></ul><ul><li>Does not seem to be a popular option </li></ul>Who uses it?
  31. 33. SUMMARY
  32. 34. <ul><li>In general </li></ul><ul><ul><li>CMS with dedicated XMetaL bridge </li></ul></ul><ul><li>If all you need is a version history and management of occasional edit conflicts </li></ul><ul><ul><li>Subversion with TortoiseSVN </li></ul></ul>Best options
  33. 35. <ul><li>Tuesday October 19, 2010. Watch for an announcement at http://forums.xmetal.com. </li></ul>Next 37-minute webinar
  34. 36. <ul><li>Global Presence </li></ul><ul><ul><li>700 employees, ‘08 revenues of $135M. </li></ul></ul><ul><ul><li>HQ in Japan; Corporate Offices in Vancouver and EMEA. </li></ul></ul><ul><li>Our Experience </li></ul><ul><ul><li>Established in 1979. </li></ul></ul><ul><ul><li>Market leader with over 2,500 customers. </li></ul></ul><ul><li>Our Expertise </li></ul><ul><ul><li>Global provider of office productivity, information management, consumer & enterprise software. </li></ul></ul><ul><ul><li>Framework for XML-based DITA content creation, integration, visualization and delivery. </li></ul></ul><ul><li>Our Credibility </li></ul><ul><ul><li>Gartner “Cool Vendor” in CM 2008. </li></ul></ul><ul><ul><li>KM World “100 Companies that Matter” 2008 and 2009. </li></ul></ul><ul><ul><li>eContent 100 2007, 2008, 2009 </li></ul></ul><ul><ul><li>IBM CTO Innovation Award 2006. </li></ul></ul>About JustSystems 2,500 Customers, Marquee Brands

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