IBM ECM integration with JustSystems XMetaL Author Enterprise


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IBM FileNet P8 together with XMetaL Author Enterprise allows non-technical business users to leverage the powerful capabilities of DITA including reuse, versioning, reviewing, repurposing and multichannel publishing. See why DITA is the standard of choice for content-providing professionals ranging from engineering to human resources, from finance to technical publications.

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  • This slide speaks well to the business challenges around managing content. As collaborative tools are more widely deployed, teams collaboratively author documents & share projects that generate content. Content is shared both inside your enterprise as well as externally with customers and partners. Web 2.0 authoring tools allow discussion and debate, blogging, and the creation of wiki's. They allow team members to use whatever IT tools are most familiar to them to create and author new content So …given that content creation and collaboration have become pervasive and the volume of content use, types, and sources has exploded in the enterprise, retention management, and the manageability as well as the discovery of content is becoming more important than ever. Organizations must be able to access and manage content across many disparate content sources. Again, much of the viral content we see being generated today is originating from multiple sources, and as you would expect, collaboration and social software is one of many content driven applications contributing to this trend. But again – there are numerous content types and sources which must be managed within organizations… and their ability to effectively manage and re-purpose this content is fundamental in addressing the key organizational business challenges….as I discussed earlier.
  • IBM ECM integration with JustSystems XMetaL Author Enterprise

    1. 1. IBM ECM integration with JustSystems XMetaL Author Enterprise IBM Software Solutions | Enterprise Content Management Software
    2. 2. Agenda <ul><li>Introduction to IBM ECM and Advanced Document Management </li></ul><ul><li>Managing content components </li></ul><ul><li>XML and DITA </li></ul><ul><li>Introduction to JustSystems </li></ul><ul><li>Demonstration </li></ul><ul><li>Q&A session </li></ul>
    3. 3. Managing Content Email Electronic Documents XML BPM & Enterprise Applications Version Control Complex Access Controls Workflows & Business Processes Content Lifecycles Retention & Long Term Storage Content Reuse and Repurposing Maintaining Corporate Taxonomy Maintaining Corporate Compliance Regardless of the type content companies produce IBM ECM helps you work through the business challenges Blogs/Wikis & Communities Case Files, Paper & Electronic Forms Web Pages Reports Photos, Graphics, Video Business Challenges Other content repositories
    4. 4. <ul><li>Object model and API </li></ul><ul><li>Demonstrated in Workplace XT </li></ul>Static Version Dynamic Version or Major Version Dynamic Version or Major Version with Label URI Static Version Dynamic Version or Major Version Dynamic Version or Major Version with Label URI Static Version Dynamic Version or Major Version Dynamic Version or Major Version with Label URI IBM Advanced ECM Supports the Compound Document Framework Static Version Dynamic Version or Major Version Dynamic Version or Major Version with Label URI
    5. 5. Managing Content as Compound Documents Chapters Books Sections Re-usable Content Elements Other Books
    6. 6. IBM Advanced Document Management <ul><li>Benefits and ROI </li></ul><ul><li>Enable thousands of authors to create and collaborate on content simultaneously </li></ul><ul><li>Facilitate collaboration and streamline sophisticated business processes </li></ul><ul><li>Enable reusable content for consistency and quality across the organization </li></ul><ul><li>Lower content creation costs and maximize reuse </li></ul><ul><li>Reduce translation expenses </li></ul><ul><li>Easily deliver complex content seamlessly to multiple channels and formats </li></ul><ul><li>Structure and Reuse Content </li></ul><ul><li>Separate content from format </li></ul><ul><li>Create modular content for reuse </li></ul><ul><li>Describe content with structure and attributes </li></ul><ul><li>Increase content granularity </li></ul>
    7. 7. Authoring – Document Composition and Publishing <ul><li>Complete XML Authoring & Reuse </li></ul><ul><li>XML authoring tool Integrations provide IBM Document Publishing functionality directly from the leading editors </li></ul><ul><li>Intelligent tagging of content to easily find, re-use and re-purpose it </li></ul><ul><ul><li>Automatic or manual tagging </li></ul></ul><ul><li>Rich, native XML support enables parsing, populating attributes and link management (topicref, conref) </li></ul>Author (Write) Topics Topic Authors
    8. 8. What is DITA? (the Darwin Information Typing Architecture) <ul><li>It’s an OASIS standard for designing, authoring, and publishing modular information, such as technical publications, help sets, or Web sites </li></ul><ul><li>It’s a markup language : topics for content, maps for collecting and publishing content </li></ul><ul><li>And it’s an architecture : specializing to create new types of topics and maps, with inheritance of existing processing </li></ul><ul><li>Supported by an open-source toolkit, a wide range of products, and an active community of users </li></ul><ul><li>New CE “addin” for an object store </li></ul><ul><ul><li>Metadata model </li></ul></ul><ul><ul><li>DITA Classifier </li></ul></ul><ul><li>New rendering engine </li></ul><ul><ul><li>Integration with DITA Open Toolkit (Open source) </li></ul></ul><ul><li>Documentation </li></ul>IBM FileNet CM now supports DITA
    9. 9. Sample Use Cases Industry Target Benefits Finance – Equity Research <ul><li>Simplify publishing of complex, widely reusable research content and integrate real time info </li></ul><ul><li>Automated publishing to multiple platforms (PDF, HTML, etc) </li></ul><ul><li>Targeted and personalized versions of research </li></ul><ul><li>Better compliance with research regulations </li></ul>Insurance <ul><li>Improved process for creation and revision of policy documents </li></ul><ul><li>Better control over conformance to regional regulations </li></ul><ul><li>Shorten time-to-market through content reuse </li></ul><ul><li>Provide targeted publishing for marketing of products </li></ul>Government, Intelligence Agencies and Legislative Bodies <ul><li>Legislative branches - Optimize transparency and access to information. Increase timeliness, accuracy, and relevance of  information. Reduce costs for print and web delivery. </li></ul><ul><li>Govt depts - Enable large volumes of information to be disseminated to the public and kept up-to-date in multiple output formats and languages - across geographically dispersed offices </li></ul><ul><li>Intelligence agencies - Provide secure collaboration, secure content ownership, controlled exchange of information. Improve collaboration and productivity while reducing cost </li></ul>
    10. 10. Sample Use Cases - continued Industry Target Benefits Manufacturing - High Tech, Software & Discrete <ul><li>Provide for significant number of contributors – vary by expertise or subject matter </li></ul><ul><li>Reduce costs and improve quality of publications by re-using content assets across multiple channel publishing and depts (Documentation, Engineering, Customer Service, and Marketing). </li></ul><ul><li>Eliminate cumbersome, manual tasks for gathering and publishing large volumes of multi-audience content (by product version, region, language or job function) </li></ul><ul><li>Reduce production timelines and costs separate presentation and content, ensuring consistency </li></ul><ul><li>Accelerate the pace and availability of documentation to meet accelerated development cycles </li></ul>Cross Industry <ul><li>Standard Operating Procedures & HR policies </li></ul><ul><li>Policy documentation created centrally, but requires geographical, departmental or language variations </li></ul><ul><li>Updates need to be quickly published to multiple formats </li></ul>
    11. 11. Summary of Benefits for IBM ECM in Advanced Document Management for the enterprise <ul><li>Managing old and new content </li></ul><ul><li>Tracking “in-progress&quot; versus approved content </li></ul><ul><li>Satisfying demands of internal and external stakeholders </li></ul><ul><li>Juggling conflicting needs of documentation experts and SMEs </li></ul><ul><li>Producing content variations, including multiple languages </li></ul><ul><li>Publishing to multiple output types </li></ul><ul><li>Maintaining quality while meeting production deadlines </li></ul><ul><li>Allows customers to interrupt production processes with last-minute changes </li></ul><ul><li>Allows customers to conform to regulatory bodies and audit trails </li></ul>
    12. 12. XMetaL Author Enterprise – IBM FileNet Edition <ul><li>Fully integrated authoring and reviewing experience </li></ul><ul><li>XMetaL Author Enterprise </li></ul><ul><ul><li>Best-in-class XML editor </li></ul></ul><ul><ul><li>Extensive DITA support and DITA Open Toolkit publishing </li></ul></ul><ul><ul><li>Flexible, extensible, and user-friendly “natural” structured authoring </li></ul></ul><ul><ul><li>Easy content re-use and document assembly </li></ul></ul><ul><li>XMetaL Reviewer </li></ul><ul><ul><li>Web-based, process-oriented, real-time, collaborative reviewing </li></ul></ul><ul><li>Seamless integration with IBM FileNet </li></ul><ul><ul><li>Check-in, check-out </li></ul></ul><ul><ul><li>Versioning </li></ul></ul><ul><ul><li>Easy link creation and management </li></ul></ul><ul><ul><li>Repository search and dynamic saved searches </li></ul></ul>
    13. 13. XMetaL Author – IBM FileNet – solution overview XMetaL Author XMetaL Reviewer Review and approve Reviewers DITA publishing IBM FileNet eBook HTML PDF Web help External R eviewers Author – Information Architect Manager
    14. 14. A word or two about DITA <ul><li>Content is arranged in small reusable pieces called topics </li></ul><ul><li>Topics are organized into deliverables by way of DITA maps </li></ul><ul><li>Facilitates content re-use and multi-channel publishing </li></ul>Topics DITA Maps Deliverables
    15. 15. One scenario, two participants <ul><li>Author’s view </li></ul><ul><ul><li>Documentation expert using XMetaL Author </li></ul></ul><ul><ul><li>Owner of the document </li></ul></ul><ul><ul><li>Manager of the review project </li></ul></ul><ul><li>Demo scenario </li></ul><ul><ul><li>Repurpose existing document </li></ul></ul><ul><ul><li>Add new content </li></ul></ul><ul><ul><li>Link to existing content </li></ul></ul><ul><ul><li>Send document for review </li></ul></ul><ul><ul><li>(Later) aggregate reviewers’ contributions </li></ul></ul><ul><li>Reviewer’s view </li></ul><ul><ul><li>Editor or subject matter expert using XMetaL Reviewer </li></ul></ul><ul><ul><li>Reviewer, contributor, approver </li></ul></ul><ul><li>Demo scenario </li></ul><ul><ul><li>Review the document </li></ul></ul><ul><ul><li>Add new content </li></ul></ul>
    16. 16. Demo agenda <ul><li>Part 1 (author only): Structured authoring in XMetaL Author </li></ul><ul><li>a. Searching in FileNet and adding new topics to a map </li></ul><ul><li>b. Editing content in a topic – natural structured authoring </li></ul><ul><li>c. Reusing content (image, content reference) </li></ul><ul><li>d. Check-in, check-out, privileges, and versioning </li></ul><ul><li>Part 2 (author and reviewer): XMetaL document review cycle </li></ul>
    17. 17. Demo agenda <ul><li>Part 1 (author only): Structured authoring in XMetaL Author </li></ul><ul><li>Part 2 (author and reviewer): XMetaL document review cycle </li></ul><ul><li>a. Creating a review project (XMetaL Author) </li></ul><ul><li> – Assigning reviewers </li></ul><ul><li> – Automatic check-out from FileNet </li></ul><ul><li>b. Reviewing the draft (XMetaL Reviewer) </li></ul><ul><li>c. Post-review, incorporating comments (XMetaL Author) </li></ul>
    18. 18. Demo agenda <ul><li>Part 1 (author only): Structured authoring in XMetaL Author </li></ul><ul><li>Part 2 (author and reviewer): XMetaL document review cycle </li></ul><ul><li>a. Creating a review project (XMetaL Author) </li></ul><ul><li>b. Reviewing the draft (XMetaL Reviewer) </li></ul><ul><li>– E-mail notifications </li></ul><ul><li>– Adding comments </li></ul><ul><li>– Adding new structured content </li></ul><ul><li>c. Post-review, incorporating comments (XMetaL Author) </li></ul>
    19. 19. Demo agenda <ul><li>Part 1 (author only): Structured authoring in XMetaL Author </li></ul><ul><li>Part 2 (author and reviewer): XMetaL document review cycle </li></ul><ul><li>a. Creating a review project (XMetaL Author) </li></ul><ul><li>b. Reviewing the draft (XMetaL Reviewer) </li></ul><ul><li>c. Post-review, incorporating comments (XMetaL Author) </li></ul><ul><li>– Tracking progress of reviews </li></ul><ul><li>– Ending the review cycle </li></ul><ul><li>– Integrating comments with assisted authoring </li></ul><ul><li>d. Publishing </li></ul>
    20. 20. Demo wrap-up: What we just saw <ul><li>Content reuse and repurposing with DITA </li></ul><ul><li>Natural structured authoring in XMetaL Author </li></ul><ul><li>Seamless integration between XMetaL Author and IBM FileNet </li></ul><ul><ul><li>Check in/out, search, linking </li></ul></ul><ul><li>Real-time, collaborative, native XML reviewing </li></ul><ul><li>Multi-channel publishing </li></ul>
    21. 21. Thank you for attending! <ul><li>Q&A </li></ul><ul><li>Steve Studer Offering Manager IBM ECM Marketing – Products and Strategy [email_address] </li></ul><ul><li>Tom Magliery XML Technology Specialist JustSystems Canada, Inc. [email_address] </li></ul>