Manual for WordFinder 9 Professional, Mac


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With our manual WordFinder 9 Professional for Mac you can improve your use of WordFinder. The manual includes not only installation help, but also descriptions of all the features.

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Manual for WordFinder 9 Professional, Mac

  1. 1. ForewordThe Internet has broken down many global barriers. It provides both the private and thecorporate community with a whole new networking model. Language skills are now a lessersource for concern when it comes to international business and personal correspondence.WordFinder helps you and your company to effortlessly communicate in different languages.WordFinder can, in a split second, display translations, phrases and synonyms required inyour work.WordFinder, complete with accompanying dictionaries, offers users much more thanstandard printed dictionaries. As well as saving time and the greater level of flexibility, youcan avail of the following advanced functions: User dictionaries Create user dictionaries with in-house or branch specific terminology. Search in several Carry out a search in several dictionaries by dictionaries selecting the dictionaries in question. Entry search Search for a phrase or expression. Wild card search Carry out advanced searches for word segments using wild card characters (* or ?). Paste translations You can quickly and easily paste the translation into your document. Notes This option lets you create notes relating to WordFinder dictionaries. Import dictionaries Convert your old dictionaries into the WordFinder format.WordFinder helps you to use contemporary words and expressions in your documentation.The program is compatible with the majority of text and word processors available on themarket.By signing up for one of our very favourable licensing agreements, you will be guaranteedfree software upgrades, unbeatable discount prices when buying software in the future andfree technical support. An annual subscription fee is all that is needed to make sure you havethe very latest version of our software installed on your computer.Browse to our website for more details:
  2. 2. ContentsForewordContentsIntroduction Requirements Technical specificationsInstallation Installation of WordFinder for Mac with dictionaries Move dictionariesHow to use WordFinder for Mac Start WordFinder Closing WordFinder Window Manager WordFinder menus, toolbars and functions Search in WordFinderPreferences Setting the Quick start key Setting number of entries displayed LanguageDictionaries Open a dictionary Close a dictionary Inactive a dictionary User dictionaries Import file format NotesUsing keyboard combinations in WordFinder
  3. 3. IntroductionRequirementsWe recommend that you read this manual prior to installation and when reviewing thefunctions provided in WordFinder.A good understanding of Mac OS X is required to fully understand the contents of thismanual.Technical specificationsWordFinder 9 Professional for Mac requires: Processor: PowerPC or Intel. Mac OS X 10.3 or later. A CD-ROM drive. Hard disk space alternates between different dictionaries.
  4. 4. InstallationInstallation of WordFinder for Mac with dictionary 1. Make sure that older WordFinder versions are closed before installation of the new program version. Insert the WordFinder CD in the CD drive. 2. An icon representing the CD appears on your desktop. Doubleclick on the icon to open the CD. 3. Doubleclick Install to start the installation process. 4. Enter company details and name in the Registration Card window. 5. Enter the key codes for your software and purchased dictionaries. These are printed on the license certificate provide with the program and dictionaries.These license keys are printed on the license certificate provided with the program anddictionaries. Please note that there is one license certificate for the software and onecertificate for each purchased dictionary. To now install all the dictionaries available on theCD, you will have to enter the license key for each dictionary that is shown on each licensecertificate in the fields shown here.NOTE!A license key consists of an alphabetic combination of 8 characters. This is a uniquecombination and is only valid in combination with the CD Serial Number. Each CD has itsown individual serial number. Check to make sure that the number stated by the CD SerialNumber is the same as the number on the license certificate. If you own license certificatesfor other CD’s, install these later on from each individual CD. 6. Click Next when the correct key codes have been entered. 7. A dialog window opens to display which components you have entered key codes for. Uncheck any component that you do not wish to install. 8. Click Install to start the installation. 9. A list of components to be installed is now shown in a new dialog window. 10. When all components have been installed, you can either close the installer or carry out further installations. 11. You will be notified of a computer restart, if this is required to fully install a certain component.
  5. 5. Move dictionariesYou can move WordFinder and/or your dictionaries to another folder of your choice.NOTE!The quick start key will only work with WordFinder in the Program folder, which is thefolder the software was installed.Any dictionaries that have been moved have to be opened again in WordFinder. This is doneby selecting Open dictionary in the File menu in WordFinder. Refer to Dictionaries.
  6. 6. How to use WordFinder for MacStart WordFinderWhen WordFinder is installed, it can be found on your hard disk in the Program folder.Doubleclick on the WordFinder file to start the software.If you use WordFinder on a regular basis, you can make the program easier to access bydragging the software icon to dock.You can also run WordFinder using the hotkey ctrl+W. If you start WordFinder using ahotkey, any selected text will be automatically searched for in WordFinder. Go to Settings,if you wish to reset the hotkey.Closing WordFinderClose WordFinder as follows: 1. Select Exit from the WordFinder menu.or: 1. Press ⌘+Q.Window ManagerThe following image represents the main WordFinder software interface. The content in thefollowing two chapters refers to this image.
  7. 7. Modify WordFinder window size The software window can be altered by dragging the drag region at the bottom right hand corner.or: Change software window size by clicking the zoom box located second from the right in the upper list.Other window features Search words are typed in the box on the top left. In the search list on the left, entries from the dictionaries you have selected are displayed. If you have searched for a particular headword, this word will be highlighted. The entry window on the right displays translations, explanations etc for any headwords selected in the search list. You can choose to view one, two or three entries at a time (Refer to Settings). One of the three search option buttons is always pressed in, usually the left button. This option lets you search in the list of headwords. The middle button allows you to search in the upper entry. The right-hand button carries out a search in all entries from the dictionaries you have selected.
  8. 8. Language direction can be changed by clicking on the flag icon on the top right.WordFinder menus, toolbars and functionsThe WordFinder menu contains, among other options, commands for settings and forclosing WordFinder.The File menu contains dictionary options such as opening, closing, import and export.The Edit menu contains standard editing commands, as well as a user note feature.The Language menu lists languages in which searches can be carried out.The Dictionaries menu lists the dictionaries that are indexed when searching. Thedictionaries accessible when searching are defined by the languages used to carry out asearch.WordFinder menu languageThe language interface used in WordFinder’s menus and windows is the one defined on topof the list under System settings—International—Language.
  9. 9. Search in WordFinderThere are a number of search options available when translating content. Select a searchoption that suits your method of working.Direct search from other applicationsSearch for the word directly from the application you are using. Note that this feature is notsupported by all programs. 1. Select the word you wish to search for. 2. Activate WordFinder using the ctrl+W hotkey.WordFinder searches automatically through the headword index to finally displayexplanations, translations, synonyms etc in the entry window. 3. Doubleclick on the word/phrase you want to paste. This step will return you to the original program and the selected text is replaced by the word/phrase you doubleclicked on.Searching in WordFinder 1. Activate WordFinder and enter the word you wish to search for in the Search field.WordFinder searches for the word to finally display explanations, translations, synonyms etcin the entry window. 2. Click on the word/phrase you want to paste. The translation is then stored in Clipboard. Go to your program and paste in the translation.Searching on every key pressWhen you type in a word in the Search field, WordFinder searches incrementally after eachkey press. The search list on the left changes in line with each new letter that is typed in.When WordFinder retrieves a hit, the translation is displayed in the entry window on theright. WordFinder continues to search if you continue to type in other letters.Searching more than one word at a timeYou can search for more than one word at a time using WordFinder. This may be of benefitfor instance when the word you are interested in may be indexed in different headwords. (forexample ball, which can be used in a game or can be used to describe a dance event). It mayalso be useful if you are unsure of the best word or phrase to use in a certain context(subscription, subscription fee, subscriber, subscribe…) 1. Click on the word in the list shown and keep the mouse button pressed. 2. Drag the cursor over the word you want to select. 3. Release the mouse button.
  10. 10. Searching cross-referencesA cross-reference is shown in italics in the entry window. You can look up a cross-referencein the same way as you do all other words in the entry, as follows:Searching for words in an entryUsed to translate words in the entry window. 1. Press down the ⌘ key on the keyboard. 2. Click on the word you want to translate.Searching in an entryThere are three buttons to the right of the search word. The left one is normally pressed in,which means that a search occurs in the headword list. If instead you would like to search inan entry or all entries, click on the middle button or on the button on the right.Clicking on the middle button lets you search in the top entry in the list. If you continueclicking on the button, the program continues to search in the same entry.If you click on the right-hand button, the software searches in all entries in all selecteddictionaries. This search option may take time depending on how many and how large thedictionaries are. A complete search shows a list of all the headwords for those entriescontaining the word or phrase in question.Search in opposite language directionThere is, at times, a requirement to carry out a search in a corresponding language in abilingual dictionary in an attempt to define various intonations in a language. 1. Enter the word you wish to search for in the Search field.WordFinder searches for the word to finally display explanations, translations, synonyms etcin the entry window. You can easily translate any word in the hitlist found in thecorresponding dictionary. 2. Click on the word while at the same time pressing ⌘+alt. 3. The translation of the word is now shown in the entry window in the corresponding dictionary.Wildcard searchingYou can either enter the exact word to be searched for or use either * or ? to represent a
  11. 11. wildcard character. The * character represents one or more real characters. The ? characterrepresents any one character.This is a very practical function when you are unsure of how a certain word is spelt, whenyou require help with synonyms for language variety or when you are solving crosswords.Example:The search words, far?yard , fa*yard or far*ya?? will all result in farmyard.The search word *yard may lead to a yard, courtyard, farmyard, etc and is dependent onwhich dictionary the search is carried out in.NOTE!This option can only be used when you search among headwords and not when you searchin one or more entries. If you include a wild card character in a search word and then carryout an entry search, the program will actually search for this wildcard character.Unsuccessful searchThe following may be reasons why WordFinder cannot look up a certain word: The translation takes place in the wrong direction in the software. Solution: Press ⌘+R to alter language direction. Language direction can also be changed in the Language menu. Wrong language or dictionary selected. Solution: Change language and/or dictionary. The word is not indexed in the dictionary. Check to see if the word is a conjugation of another word, for example good – better – best, or if it is a headword that consists of different components.
  12. 12. PreferencesGo to WordFinder | Preferences to set the hotkey combination for Quick start and definehow many entries you wish to display to the right in the entry window.Setting the Quick start keyDo as follows to set the hotkey combination to quick start the program: 1. Select WordFinder | Preferences. 2. Select the Hotkey tab. 3. Enter the key combination that you wish to set as a hotkey to quick start the program.If the key combination you choose is not accepted, it is being used by another application.Reset the combination and redo step 3. 4. Close the settings dialog window.Setting number of entries displayedDo as follows to define how many entries are displayed in the entry window: 1. Select WordFinder | Preferences. 2. Select the Entries tab. 3. Select the number of entries to show in the entry window using the popup menu. 4. Close the settings dialog window.If you choose to display more than one entry at a time, the entry/entries for a headwordhighlighted in the headword window will be listed on top. Then the entry history isdisplayed, i.e. the details that were shown in the entry window previously.LanguageSelect languageSet search language using the Language menu.
  13. 13. You can also select language using hotkey commands. Refer to How to use keyboard withWordFinder.Change language directionGo to the Language menu to change language direction in a bilingual dictionary. If theprogram is set to search from Swedish to English, and language direction is changed, thenthe software will search from English to Swedish.You can also change language direction by clicking on the flag icon in the main programwindow.
  14. 14. DictionariesWhen you have set a language, you can then select the dictionaries you want to work with inthe Dictionaries menu. Click on the dictionary/dictionaries you wish to use. You can usemore than one dictionary at a time. Dictionaries in use are ticked to the left in the menu.When you then carry out a search for a word or phrase, WordFinder searches for the word orphrase in the dictionaries that are selected. The resulting search list contains the word yousearched for. The word is displayed as often as it appears in the selected dictionaries. Anexplanation for each occurrence of the word is displayed in the entry window, if you scrolldown the list of hits. The dictionary from which the entry is retrieved can be seen within thesquare brackets to the right of the headword in the entry window.If you cannot find the dictionary you require, it may not be installed/activated or it maybelong to another language.Open a dictionaryDictionaries are opened automatically when WordFinder is installed.If you close a dictionary by mistake, it has to be opened again manually. Do as follows: 1. Select File—Open dictionary. You can also use ⌘+O. 2. In the dialog window that opens, browse to the dictionary you wish to open and click on it to select it. 3. Continue by clicking Open.Close a dictionaryDictionaries no longer in use can be closed at any time. You can always re-open a dictionarylater. 1. Select File—Show dictionaries.A list of connected dictionaries is displayed in a dialog window. 2. Browse to the dictionary you want to close and click to select it. 3. Click Close.Inactive dictionariesWhen dictionaries in the Dictionaries menu are greyed out, it may depend on the fact thatWordFinder is no longer linked to these dictionaries that it opened previously. This may becaused by removal of the dictionaries from the hard disk or they may be copied to another
  15. 15. disk that was removed at a later stage, etc. These dictionaries cannot be selected.This can be remedied as follows: Remove link with the dictionary by selecting File—Close dictionary. Refer to above. Open the dictionary again by selecting File—Open dictionary. Refer to above.User dictionariesUsers can create their own dictionaries in WordFinder for Mac. A user dictionary can, forinstance, be an additional index to an existing, purchased dictionary, adding new words andexplanations. Another example can be an industrial list with technical terms that are used inhouse by your company.Note that it is easier to use the Notes function when adding but a few terms to a purchaseddictionary instead of creating an entirely new dictionary. Refer to Notes.Any user dictionary can subsequently be used by other people, either by sharing thedictionary file you have created with others or by storing it on server.Create a new dictionaryDo as follows to create a new dictionary: 1. Select File—New dictionary. 2. Type in where the dictionary is to be saved and set translation language combination in the dialog window that opens. Enter also a title and a comment e.g. copyright details. 3. Click Create when you have typed in all details.A new dictionary is now created that does not, however, contain any headwords or entries.
  16. 16. Add wordsDo as follows to add words to a user dictionary: 1. Make sure that the selected language direction corresponds to the language direction set in the user dictionary. 2. Select Edit—New word. 3. Type in the word and accompanying entry you wish to add in the dialog window that opens. The toolbar includes a number of options to help you format the entry.The word and accompanying entry are automatically saved when you close the dialogwindow.Edit wordsDo as follows to edit words in a user dictionary: 1. Display the word you wish to edit. 2. Select Edit—Modify word. 3. Edit the word in question and the accompanying entry in the dialog window that opens. The toolbar includes a number of options to help you format the entry.Any changes made are saved automatically when you close the dialog window.Import to a user dictionaryDo as follows to import: 1. Select File—Show dictionaries.A list of connected dictionaries is displayed in a dialog window. 2. Browse to the dictionary you want to import headwords and entries to and click to select it. 3. Click on Import.
  17. 17. The Import button may be greyed out for the following reasons: More than one dictionary is selected in the list. A selected dictionary has been purchased or is locked (refer to chapter on how to prevent access to user dictionaries.Select your import file in the dialog window that opens when you click Import. 4. Select import file.NOTE!The import file has to have the same format as referred to in Import file format below. 5. Select whether if the imported entries are to be added to or replace existing entries. 6. Continue by clicking Import.The import process begins. This may take some time depending on computer capacity andimport file size.Export to a user dictionaryDo as follows to export: 1. Select File—Show dictionaries.A list of connected dictionaries is displayed in a dialog window. 2. Browse in the list to the dictionary with the entries you want to export and click to select it. 3. Click Export.The Export button may be greyed out for the following reasons: More than one dictionary is selected in the list. A selected dictionary has been purchased or is locked (refer to chapter on how to prevent access to user dictionaries.
  18. 18. Once you click Export, a new dialog window opens where you type in the file path to thefolder storing the export file, as well as a name for the file. 4. Type in a file path and a file name. 5. Click Save.The export process begins. This may take some time depending on computer capacity anddictionary file size. The export file has to have the same format as referred to in Import fileformat below.Locking user dictionariesA locked dictionary is characterised as follows: It cannot be unlocked by anyone else. It cannot be edited. It cannot be exported. It uses less disk space as its contents are compressed. It can be opened by more than one user. One user can only access an unlocked user dictionary at a time.Do as follows to lock a user dictionary: 1. Select File—Show dictionaries.A list of connected dictionaries is displayed in a dialog window. 2. Browse in the list to the dictionary you want to lock and click to select it. 3. Click Lock.The locking process begins. This may take some time depending on computer capacity anddictionary file size.The Lock button may be greyed out for the following reasons: More than one dictionary is selected in the list. The selected dictionary has been purchased or is already locked.A new locked dictionary is created in the same folder as the unlocked version. The unlockeddictionary is still available unchanged. The locked dictionary has .lexicon as file suffix.Dictionaries that are not locked have .ulex as file suffixes.Import file format
  19. 19. The import file is a pure text file with the following layout: Headword Entry Empty line Headword Entry Empty line ….The UTF-8 character set is used. Please refer to Text Editor below for more details.Example:@ pl u t t if ik ati on st abe ll @O rd u p pf un net a v !BP ip pi Lå ng st r u m p ! b . ! S 0 7 B e t y d e r ! s > m u l t i p l i k a t i o n s t a b e l l <@ sn u t t if ie rin g@B eg r e p pe t att d el a u pp in fo rm at i o n i s å s m å b i t a r a t t k o n s u m e n t e n i n t e s k a k u n n af å e n he lh ets bi ld av v ad so m är p å g å n g .M yn t a d es p å 7 0- ta let i nom m il jö r ö r e l s e n a v > ! K T o r d ! O ( ! S 0 7 ä v . ! s T å r t a n )! oB j ö r k! k< .HeadwordsA headword is stored on its own line and is enclosed by the @ character.EntriesThe entry begins on new line. A line break in an entry is maintained as a hard line break inthe entry window.Entry content in the entry is mixed with control codes that affect typography, define whethera text is a translation, etc. All control codes (with the exception of two) begin with a !.The two exceptions are the > and < characters, which begin and conclude a translationsegment. Refer to >multiplikationstabell< ?? in the example above. If you do not want to usethe > < characters in your text, you can use the !> and !< control codes instead. Type !! ifyou want to include an exclamation mark in your content.Control codes!K Italics on!k Italics off!F Bold on!f Bold off!G Strikethrough on!g Strikethrough off!R Cross-referencing on (hyperlink to index with green underline)
  20. 20. !r Cross-referencing off!E Exponent on (superscripted character with compressed text)!e Exponent off!I Index on (subscripted character with compressed text)!i Index off!H Weblink on!h Weblink off!S07 Compressed text on, small font size!s Compressed text off> Paste on< Paste off!O Ignore Paste on!o Ignore Paste off!> Writes character > without making it pasteable!< Writes character < without making it pasteable!! Writes character !!N00 Black text!N01 Red text!N02 Green text!N03 Blue text!N04 Yellow text!N05 Fuchsia text!N06 Purple text!N07 Red brown text!N08 Lime green text!N09 Light blue text!N10 Turquoise text!N11 Marine blue text!N12 White text!N13 Light grey text!N14 Grey text!N15 Black text
  21. 21. !N15 Black text!n Return to black textText EditorWhen creating and maintaining import files, we recommend using the Text Editor, anapplication that is included with your OSX system, as it can manage Unicode files.NOTE!You cannot use Microsoft Word as it cannot manage Unicode files.Important to rememberIt is important to remember the following when working with import files:New file:Make sure you select the Pure text file format and not RTF. The correct format is selectedin the Format menu.Open previously created file:Never open a file, even if it has been created in the Text Editor or other application, bydoubleclicking on the file in Finder. This will lead to errors. Do as follows instead: 1. Open Text Editor. 2. Select File—Open. 3. Select the import file you wish to open. 4. Select Unicode (UTF-8) in the popup menu under the file list.Note!It is important that Unicode (UTF-8) is checked and not Automatic. 5. Continue by clicking Open.Save file:It is imperative to go to File—Save as. It is important not to select File—Save. SelectCharacter table for pure text: Unicode (UTF-8) from the popup menu in the file list.Continue by clicking Save.NotesNotes are linked to entries in your dictionaries. This function allows you to create your ownnotes or include comments with an entry.Create a new noteDo as follows:
  22. 22. 1. Click on the headword you wish to add a note to so that it’s entry is displayed on top of the entry window. 2. Select Edit—Add note.A dialog window opens in which you type in your note.Close the dialog when you are done.Display, edit and delete notesA small yellow icon is displayed in the entry window directly after the headword for anyentry that has a note.Clicking on this icon opens a window displaying the note.You can edit note contents directly in this window. Any changes are saved when you closedthe window.If all text in the note is deleted and the window closed, the program will remove the noteautomatically.
  23. 23. Using keyboard combinations inWordFinder Press To ctrl+W Activate WordFinder. ⌘+O Open a dictionary ⌘+G Create a note linked to a word ⌘+R Change language direction ⌘+I Display a list of installed dictionaries ⌘+W Close window ⌘+Q Close WordFinder ⌘+N Create a new user dictionary ⌘+K Add a new word to a user dictionary ⌘+U Edit a word in a user dictionary ⌘+alt+S Select translation to Swedish ⌘+alt+E Select translation to English ⌘+alt+T Select translation to German ⌘+alt+F Select translation to French ⌘+alt+I Select translation to Italian ⌘+alt+N Select translation to Norwegian ⌘+alt+D Select translation to Danish ⌘+alt+A Select translation to Spanish ⌘+alt+B Select translation to Dutch ⌘+alt+C Select translation to Finnish