What and how do I choose SharePoint 2013 On-premise vs. Cloud (Office 365)


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Microsoft has released SharePoint 2013 On-Premise and its counterpart SharePoint 2013 Online for Office 365. With both versions available now, the decision for any organization’s IT team to choose between On Premise and Online becomes a difficult preposition. This webinar will try to help in identifying the key parameters which can be used in choosing the right version based on an organizations need – On Premise, Online or Hybrid.

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What and how do I choose SharePoint 2013 On-premise vs. Cloud (Office 365)

  1. 1. What & How do I choose : SharePoint 2013 On Premise vs. Cloud - Office 365 Wired2Win Webinar Series @WinWire WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies
  2. 2. WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies
  3. 3. Who We Are WinWire Technologies is a specialized IT solutions company focused on helping business and technology leaders achieve an “on-themove” business environment leveraging pre-built collaborative and analytic solution accelerators and cross-platform mobile technologies. WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies
  4. 4. Agenda • Introduction to SharePoint 2013 On-premise • Introduction to SharePoint 2013 Online for Office 365 • Comparison between SharePoint On-premise , Online and Hybrid • How should I choose between On-premise , Online and Hybrid? WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies
  5. 5. Introduction to SharePoint 2013 On Premise • SharePoint farm is within the Corporate network • IT support team maintains the Sharepoint farm and regularly applies the Microsoft patches • On Premise AD is used for authentication • Availability requirements that can meet and have to be designed are 99.9%, 99.99% or 99.999% • Full support for server-side customizations • Availability of Enterprise level services such as BCS, Fast Search server, Performance Point etc. WinWire Technologies, Inc. Confidential 5 © 2010 WinWire Technologies
  6. 6. Introduction to SharePoint 2013 Online for Office 365 • SharePoint site is in Microsoft Data Center (MDC) • MSFT applies the patch regularly • Built-in availability provided at 99.9% • Globally available datacenters to reduce latency and high network bandwidth • Built-in Disaster recovery capability • Support for 5 Industry Compliance standards - ISO 27001, EU model clauses, “Health Insurance Portability and Accountability Act” business associate agreement (HIPAA BAA), Federal Information Security Management Act (FISMA) & Family Educational Rights and Privacy Act (FERPA). • Support for Client Side Object & App model WinWire Technologies, Inc. Confidential 6 © 2010 WinWire Technologies
  7. 7. Introduction to SharePoint 2013 Hybrid • Business uses both SharePoint On Premise and SharePoint Online • Based on various factors (like security, feature needs etc.) SharePoint sites are deployed either on SharePoint On Premise or on Online • Authentication can be based on the following • On Premise AD • Online AD (Windows Azure AD) • You get best of the features considering On-Premise & Online • Recommended for workloads involving global site deployments to address scenarios where specific country laws prohibit data transfers to other countries or regions WinWire Technologies, Inc. Confidential 7 © 2010 WinWire Technologies
  8. 8. SharePoint 2013 On Premise Hybrid (SharePoint 2013 On Premise + SharePoint 2013 Online) SharePoint 2013 Online OR OR WinWire Technologies, Inc. Confidential 8 © 2010 WinWire Technologies
  9. 9. Comparison Parameters Costs involved Infrastructure deployment & maintenance Business continuity Product feature Customization options Information security Compliance standards Storage needs Size of the organization WinWire Technologies, Inc. Confidential 9 © 2010 WinWire Technologies
  10. 10. Description for Comparison Parameters - 1 Costs involved Specifies the cost associated with servers, storage, licensing , maintenance etc. WinWire Technologies, Inc. Confidential Infrastructure deployment & maintenance Specifies the need to manage SharePoint Farm deployments and maintenance 10 © 2010 WinWire Technologies Business Continuity Specifies the need to focus on providing continuity in business
  11. 11. Description for Comparison Parameters - 2 Product Features Customization Options Specifies the list of features supported by the Product Specifies the option to achieve a workload using custom code when there is no OOTB option WinWire Technologies, Inc. Confidential 11 © 2010 WinWire Technologies Information Security Specifies the need to make the information or content secure
  12. 12. Description for Comparison Parameters - 3 Compliance Standards Specifies the list of Compliances supported WinWire Technologies, Inc. Confidential Storage needs Specifies the storage needs for a required workload 12 © 2010 WinWire Technologies Size of the Organization Broadly categorized as small , medium or large
  13. 13. Comparison of environments - 1 On-Premise Cost involved Infrastructure deployment & maintenance Business Continuity (BC) Purchasing/maintaining hardware, Software licenses etc. IT support team to deploy/manage farm Online Purchasing Office 365 plans & user licenses Depends on usage of OnPremise & Online solutions Pay as you use MSFT manages Office 365 Latest updates/patches not always deployed SharePoint Online in line with the latest updates/patches Need to design the solution Built-in capabilities WinWire Technologies, Inc. Confidential Hybrid 13 © 2010 WinWire Technologies Both Corporate IT team and MSFT are involved On-premise sites and Office 365 sites follow their respective plans
  14. 14. Comparison of environments - 2 On-Premise Product Feature Online Support for Enterprise level features Missing or limited features Office Web App (OWA) needs to be installed Customization options Full support for Server and Client side code App usage from OAC or SAS Information security Information is not available to external users WinWire Technologies, Inc. Confidential Pre-configured features Full support - Client side Limited support - Server side Can use Apps from OAC or SAS Information in MDC meets Industry-specific security standards 14 © 2010 WinWire Technologies Hybrid Features from On-premise & Online deployments Customization options from On-premise & Online deployments On-Premise - Sensitive Information Online - Other Information
  15. 15. Comparison of environments - 3 On-Premise Storage needs Industry standards - To be designed and implemented Verified by third-party auditors Corporate IT to get audits completed Meets the Compliance standards Expensive Storage devices Compliance Standard Online Cheap storage cost Site Collection – More than 100GB Site Collection - up to 100GB Scalable Storage size Size of Organization Maximum content in single tenant - O365 plan-based Suitable for medium & large organizations Suitable for small organizations WinWire Technologies, Inc. Confidential 15 © 2010 WinWire Technologies Hybrid On-premise and Office 365 sites follow their respective Compliance standard On-premise and Office 365 sites follow their respective Storage solution Suitable for large organizations
  16. 16. How do I choose the right environment? - 1 Following is the suggested approach to choose the right environment based on the earlier discussed parameters : 1. Score/weightage (1 to 5) is provided to each parameter based on it’s positive impact. A score of 1 provides the least positive impact while a score of 5 provides the highest positive impact. Below are a few examples : Parameter Comparison Outcome Cost Involved Overall cost for a Sharepoint solution is less with Online version when compared with On-Premise. Score for Online will greater than the score for On-Premise Compliance standards Sharepoint Online provides built-in support for 5 standards unlike the On Premise version Score for Online will greater than the score for On-Premise Product Features SharePoint On-Premise provides a complete set of Enterprise level services in comparison to the Online version (has limited Enterprise level capabilities). Score for On-Premise will greater than the score for Online 2. Provide priority to the following parameters between ( 1-3) • 1 – High • 2 – Medium • 3 – Low WinWire Technologies, Inc. Confidential 16 © 2010 WinWire Technologies
  17. 17. Sample worksheet On Premise Priority (1 to 3) Online Total score Hybrid Total score Total score Cost Involved 1 3 1 Infrastructure deployment & maintenance 1 3 1 Business continuity 1 3 3 Product feature 5 2 4 Customization options 5 2 4 Information security 4 3 4 Compliance standards 1 4 3 Storage needs 4 2 4 Size of the organization 2 3 2 FINAL SCORE 24 25 26 WinWire Technologies, Inc. Confidential 17 © 2010 WinWire Technologies
  18. 18. How do I choose the right environment? - 2 To get the final score, the following needs to be done using the sample worksheet shown in the previous slide: ∑ Final score = (Total scores) Provide priorities to each parameter Total score for each parameter = Score * Priority Higher of the three final scores decides the right environment. Following will be one of the outcomes: On-Premise Final score Chosen Environment Online version scores high Hybrid version scores high On-Premise version scores high Online Final score Hybrid Final score WinWire Technologies, Inc. Confidential 18 © 2010 WinWire Technologies
  19. 19. Q&A Join us for our Next Webinar on Wired2Win Webinar Series! Very Large Scale Document Repositories with High Availability in SharePoint 2013 Date: 21 November, 2013 Time: 8 am PT WinWire Technologies, Inc. Confidential WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies
  20. 20. Thank You Reach out to us at marketing@winwire.com Visit us: www.winwire.com http://www.winwire.com/winwire-blog/ www.twitter.com/winwire WinWire Technologies, Inc. Confidential WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies