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Migrations Startegy: Lotus Notes to Office 365 & Azure


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Are you looking for a better strategy to retire your legacy Lotus Notes applications and migrate them seamlessly to the cloud?

Office 365 & Azure brings best of both the worlds together to simplify and enhance the cloud experience. Office 365 with Azure allows more flexibility and greater business agility. It helps leveraging familiar tools for simple deployment, and user experiences as well as a leaner, controlled model for enterprises. Migration of legacy applications to the cloud gets you and your enterprise out of the business of hosting, supporting and maintaining the applications on your infrastructure.

Aqeel Haider, Vice President of Technology Solutions, WinWire Technologies shares an in-depth view of WinWire’s capabilities to retire and re-platform legacy Lotus applications to Office 365 & Azure.

Webinar Agenda:
An overview of WinWire’s approach in performing an assessment of legacy Lotus Notes applications
How to classify multiple Lotus Notes applications and our methodology around archiving, replacing, or consolidation of such applications
From Our Experience – Lessons Learnt
Optimizing your new application in the cloud

Published in: Technology
  • The Office 365 Migrator for Lotus Notes software easily migrate single/ multiple Lotus Notes & Domino Server files to Office 365. Read more
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Migrations Startegy: Lotus Notes to Office 365 & Azure

  1. 1. Lotus Notes to Office 365 & Azure – Migration Strategy © 2010 WinWire Technologies, Inc. Confidential WinWire Technologies @WinWire Wired2Win Webinar Series
  2. 2. © 2010 WinWire Technologies Session Speaker
  3. 3. Introduction to Azure & Office 365 © 2010 WinWire Technologies Agenda Extend capabilities of Office 365 with Azure Solution approach for Lotus Notes Assessment Assessment process and delivery
  4. 4. © 2010 WinWire Technologies Introduction • Public Cloud Offering from Microsoft • Virtual Machines • Web Sites • Cloud Services • Mobile Services • Active Directory • Microsoft Office offering on cloud • Outlook, Calendar, People • Newsfeed and Yammer • Sites or OneDrive • Mobile Devices Support • Lync online • Microsoft’s Direction
  5. 5. Performance – Azure and Office 365 © 2010 WinWire Technologies 3,000 Trials Per Week 1,000 New Customers Per Day 10 Trillion Object currently stored on Azure $15 Billion Spent on Cloud Infrastructure by Microsoft – Data centers 400 Billion Authentications on Azure Active Directory 50% Fortune 500 companies are using Azure The latest version of Office is the fastest selling ever – averaging one copy sold every second since its launch
  6. 6. Extend Capabilities of Office 365 © 2010 WinWire Technologies Develop Apps Think of building Apps to overcome limitations App Development Environment Setup Choose deployment platform Deploy and Consumer Apps
  7. 7. App Hosting Options Cloud • Provider Hosted – Dedicated Server or Hosting Service © 2010 WinWire Technologies • Auto Hosted – Windows & SQL Azure On Premises • SharePoint Hosted
  8. 8. © 2010 WinWire Technologies
  9. 9. Our Philosophy on Notes Migrations Quickly impact cost drivers to fund future activities (Reduce servers, align access & users to applications, reduce duplication) The pull of new systems reduces costs (Consolidate multiple Line of Business applications, align with existing app-dev plans, consolidate platforms to reduce enterprise licensing) Move essentials only (Archive, retire, consolidate, re-platform, and swap) Leverage tools to automate migration & get the most out of the future Application Platform (Office 365, Azure, etc.) (Leverage market tools to speed migration & use most “Out-of-the-box” functionality from SharePoint) Longer migration schedules are effective, cost efficient, and easier on the business (Drive efficiencies, optimized teams & refine processes, move at speed of change within the biz.) © 2010 WinWire Technologies
  10. 10. Pre-Migration Analysis Applications © 2010 WinWire Technologies Functionality Archive Filter Which existing functionality is really needed? When is archiving just the content is good enough? Filter out what is unused or of low business value Identify Determine Classify applications as standard/simple vs. custom/complex Identify which applications share similar designs Determine target locations and application types/platforms (templates) Objective: • Reduce Migration where Possible • Minimize New Development
  11. 11. Setup a Program Governance Committee Responsibilities of the Governance team © 2010 WinWire Technologies Reducing total cost of migrations Recommending the long term solution and architecture Enhancing information security and reliability while reducing operational risk Align new application designs with the company architecture governance plan Governance team divides databases to following groups based on Analysis of databases Retire Archive Replace Re-Platform Consolidate
  12. 12. Analysis and Migration Process © 2010 WinWire Technologies Application Inventory •Obtain accurate inventory of the Lotus Notes databases and applications. •Leverage Industry tools to output to understand the complexity of the applications. Additional Analysis •Determine the impact of application migration by interacting with business users. •Identify additional data points like number of lists, forms, and workflows needed for migration. Migration Approach •Determine the best migration approach and target platform based on info gathered during initial analysis. (e.g., Archive, Retire, Replace, Re-platform, Consolidate). Present Estimate and Delivery Plan •Develop and present delivery plan and recommendation to Application Owner(BSD) for final decision. Factors to determine complexity Complexity Lists Lookups Out of Box Workflows Forms Content Types Column Ordering Web Part Configurations Simple 0-3 1 0 1 - OOTB 1 Yes 0 Medium 4-20 2-10 1-4 1-5 HTML 5 2-5 Yes 1-2 Complex 21-40 11-15 5-8 6-8 HTML 5 or ASPX 6-10 Yes 1-2
  13. 13. Lifecycle of Migration Analysis © 2010 WinWire Technologies Analyst + Architect Governance Provide Cost, Duration and Recommendations Approves Migration - Off shore SharePoint Presentation Look & Feel BSD Modifications & Updates Reviews Recommendations Analyze
  14. 14. Lifecycle of Production Deployment © 2010 WinWire Technologies On Site QA BSD From Off-Shore Issues? Back to Off-Shore UAT Migrate Data To Production Before After Snapshot of migration using migration tool
  15. 15. Sample - Analysis Output Migration Paths (target platform and architecture) © 2010 WinWire Technologies Detailed Analysis report The output from analysis phase is a detailed assessment report which contains: Complexity Migration estimate Benefits Refined migration criteria
  16. 16. Migration Process – Diagram © 2010 WinWire Technologies online 2013 2013 Satisfy O365 & Azure require ments
  17. 17. Full lifecycle of Migration Of Lotus Notes To SharePoint 2013 © 2010 WinWire Technologies with Off-Shore
  18. 18. © 2010 WinWire Technologies Summary Many Approaches Brains over Brawn Only Essentials Each migration project is a unique animal. There are many approach, methods, tools, techniques and strategies. Apply them freely to achieve the best results. Many people look for a silver bullet to answer all the problems. We’ve found spending time thinking and planning will produce the best results. Only after the plan is well developed do you marshal corporate strength and the strength of partners. Get down to the bare essentials. We believe that if there is doubt, archive over migrate. Consolidate over duplicate. The smaller the profile of change, the lower the cost and the great the likelihood of success.
  19. 19. © 2010 WinWire Technologies Who We Are IT solutions company making information actionable for the enterprises in the mobile-cloud world Collaborative and Analytics solutions leveraging pre-built solution accelerators Mobility, Cloud, Collaboration & Analytics Technologies
  20. 20. Thank You Reach out to us at Visit us: WinWire Technologies, Inc. Confidential © 2010 WinWire Technologies, Inc. Confidential WinWire Technologies