MANAGING STAFF RECRUITMENTAND SELECTION Prepared by Willy madinda Tutorial Assistant (T.A) Tanzania Public Service College +255714 367 2121 firstname.lastname@example.org
GENERAL OVERVIEWIn the life of an organization, there is existenceof numbers of retirements, deaths, transfer,demotions and turnover; all of these togetherwith growth of the organization, need newemployees for meeting the businessrequirements of the organization
CONT…Whatever the nature of the organization, theeffectiveness of its operations and functionsinevitably depends very largely upon the staff itemploys (recruits and selects) Mullins (2005)
RECRUITMENTDefinitionIt is the process of attracting appropriately qualified candidates to the organization in a cost effective manner Armstrong (2001)It identifies potential employees and create pool of candidates from which the skilled, and knowledgeable personnel could be selected
CONT…Recruitment is the process of identifying the sources of potential candidates for actual or anticipated organizational vacancies. Gupta (2006)Tony (2003) defines recruitment into widest term to mean the process of attracting, selecting and placing employees in vacant positions.
AIM OF RECRUITMENT To create the pool of application from which selection can be done. To create positive image of the Co among those who come in contact with it. To ensure that organization has right kind of people. To ensure that the Co’s HRs needs are met by attracting the right type of potential employee in a cost effective and timely manner.
RECRUITMENT NEEDS These refer to the circumstances which necessitate recruitments process to take place which in most case fall into the three categories namely Planned Needs Those arising form firm’s planning, decisions, and policy
CONT… The Unexpected Needs These arise as the result of individual decides to quit they Co, Death, sickness, accidents etc The Anticipated Needs Are those which an organization can study by clearly understanding the internal and external environments. This can be labor mobility, change of labor market, threats of new entrants in the market, change of technology etc
NOTE:For achieving an effective hiring procedure answer must be sought to the following questions:What are the requirements of the jobs to be filled?What kinds of and how many persons are needed?What source of recruitment will be utilized to select the right types of candidate for employment
SOURCES OF RECRUITMENT External sources (recruitment from outside) Internal sources (recruitment from within the org,) INTERNAL SOURCES OF RECRUITMENT Transfer It involves the shifting of an employee from one job to another, at time of transfer it is ensured that the employee to be transferred to the job which is capable of performing it
CONT… Promotion. This leads to shifting an employee to a higher position carrying higher responsibilities, facilities, status and pay. Retired and retrenched employees Here the retired and retrenched employees of the Co are encouraged to return if deemed appropriate
WHAT WOULD BE THE MERITS TO THE ORGANISATION FOR USING THIS TYPE OF RECRUITMENT?
ADVANTAGESEmployees are motivated to improve their performanceMorale of the employees is increasedIt is a cheapest way of recruitment compared to external recruitment.It facilitates the implementation of the succession planning.
DISADVANTAGESWhen vacancies are filled through internal promotions the scope for fresh talents is reduced.The employees may become lethargic if they are sure of time bound promotionsThe spirit of competition among the employees may be hamperedFrequent transfers may reduce the overall productivity of the organization
EXTERNAL SOURCES OF EMPLOYMENTMostly is used by new organizations. They have to tap external sources for various job positions. Sometime the established organizations have also to recruits employees from outside to fill positions whose specifications cannot be met by the present employees.
CONT… Educational Institutions. Consequently, many big organizations maintain a close liaison with the universities, vocational institutes and management institutes for recruitment to various jobs. Employment Agencies. Employment exchanges run by the Government are regarded as a good source of recruitment for unskilled and skilled personnel. They collect Detailed CV, s for personnel and later call for interview is arranged.
CONT… Recommendations. Applicants introduced by friends and relatives may prove to be good source of recruitment. Many employers prefer to take much persons because something about their background is known Direct Employment/Recruitment at Factory Gate. It is the process of placing a notice on the notice board of the enterprise specifying the details of the jobs available.
ADVANTAGESWhenever there is a rush of work or a large number of workers are absent this source of recruitment may be easily used.It gives chance for all kind of applicants to participate e.g., fresh from schools and those who have long time experience in different jobs.Unlike internal recruitment this has no tendency of reducing productivity of the organization because no any transfers conducted
DISADVANTAGES It ignores the implementation of succession planning It is cost full to conduct this kind of recruitment, e.g. Advertisements, Interviews, Allowances, time consuming It does not consider the competence and performance of the personnel employed; his or her ability to work will be proved when already employed.
THE NECESSARY STEPS FOR RECRUITMENTJob AnalysisAttracting candidatesAnalysis of all applicationsShort listingCall for interviewSelection process.Medical ExaminationAppointment letter and Placement
SELECTIONSelection defined Is the choosing up the most suitable people, who have been attracted by the recruitment process, to work in the organization.Aim of selection To identify, from those coming forward from the recruitment process, the Individuals most likely to meet the needs of the organization (Palmer, 2008)
EMPLOYMENT TESTS Occupational test; it tests one with respect to job advertised Intelligence test; judges mental capacity Aptitude test; measures one capacity and growth potential Personality test; it tests applicants in an area of interest and mood.
FACTORS AFFECTING RECRUITMENTInternal factorsThe demand and supply of specific skill in the labor mkt.Political leaders - Provide the political issues, rules and policy which regulates Co’s. It may have preference to particular people like indigenous over foreignersThe company image if good or bad affects the attractiveness to the job seekersUnemployment rate in the given area is high.
CONT…Internal factors1.Co’s recruitment policy2.Size of an organization3.Costs of recruitment i.e. if evaluated to be high or low4.The rate of growth of an organization