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Transformation: A Journey - Microsoft | FuturePMO 2021

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Transformation:
A journey
Ricardo Sastre Martín
Microsoft
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#FuturePMO
Ricardo Sastre Martín
 20+ years of professional experience
 Projects, Programs, Portfolios and PMOs
 40+ co...

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Transformation: A Journey - Microsoft | FuturePMO 2021

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Presenter: Ricardo Sastre Martín - Principal Consulting Project Management, Microsoft
Presentation: During this engaging session, Ricardo will take you through the journey that transformation is on; reflecting on the past and looking towards the future. With a focus on how transformation can support organisations, teams, and individuals in a volatile world, this session is sure to inspire you to turbocharge your PMO strategy!

To attend the next FuturePMO conference, please visit: www.FuturePMO.com

Presenter: Ricardo Sastre Martín - Principal Consulting Project Management, Microsoft
Presentation: During this engaging session, Ricardo will take you through the journey that transformation is on; reflecting on the past and looking towards the future. With a focus on how transformation can support organisations, teams, and individuals in a volatile world, this session is sure to inspire you to turbocharge your PMO strategy!

To attend the next FuturePMO conference, please visit: www.FuturePMO.com

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Transformation: A Journey - Microsoft | FuturePMO 2021

  1. 1. #FuturePMO #FuturePMO Transformation: A journey Ricardo Sastre Martín Microsoft We will add logo
  2. 2. #FuturePMO Ricardo Sastre Martín  20+ years of professional experience  Projects, Programs, Portfolios and PMOs  40+ countries  4 continents  Europe, America, Africa & Asia  Ex-Telefonica Head of PMO  Top4 PMO Europe at the PMO Global Awards 2021  Microsoft Cloud & Artificial Intelligence:  Principal Consulting Project Management
  3. 3. #FuturePMO The Future #FuturePMO
  4. 4. #FuturePMO
  5. 5. #FuturePMO Transformation #FuturePMO
  6. 6. #FuturePMO
  7. 7. #FuturePMO
  8. 8. #FuturePMO
  9. 9. #FuturePMO What is Industry 5.0? (for EU) • Industry 5.0 provides a vision of industry that aims beyond efficiency and productivity as the sole goals, and reinforces the role and the contribution of industry to society. • It places the wellbeing of the worker at the center of the production process and uses new technologies to provide prosperity beyond jobs and growth while respecting the production limits of the planet. • It complements the existing "Industry 4.0" approach by specifically putting research and innovation at the service of the transition to a sustainable, human-centric and resilient European industry.
  10. 10. #FuturePMO “AI is not just another piece of technology, it could be one of the world´s most fundamental pieces of technology the human race has ever created” Satya Nadella
  11. 11. #FuturePMO
  12. 12. #FuturePMO
  13. 13. #FuturePMO YOUR PMO
  14. 14. #FuturePMO
  15. 15. #FuturePMO Scenario planning #FuturePMO
  16. 16. #FuturePMO
  17. 17. #FuturePMO
  18. 18. #FuturePMO 3 classes of knowledge Things WE KNOW Things WE KNOW WE DON´T KNOW Things WE DON´T KNOW WE DON´T KNOW
  19. 19. #FuturePMO Step 1: Define scope • Future PMOs
  20. 20. #FuturePMO Step 2: Identify stakeholders
  21. 21. #FuturePMO Step 3: Study the past
  22. 22. #FuturePMO Step 4: List the trends
  23. 23. #FuturePMO Step 5: Identify uncertainties COMPETITION LEGAL SOCIAL TECHNOLOGICAL GLOBAL ECONOMIC
  24. 24. #FuturePMO Step 6: Scenarios
  25. 25. #FuturePMO Define your PMO Strategy
  26. 26. #FuturePMO Uses / Benefits of this tool • Identify early warning signals • Assess the robustness of your core competencies • Generate better strategic options • Evaluate risk / return profile of each option
  27. 27. #FuturePMO Envisioning the future  4 scenarios #FuturePMO
  28. 28. #FuturePMO
  29. 29. #FuturePMO Articial Intelligence Pandemic
  30. 30. #FuturePMO The four scenarios AI COVID-19 TERMINATOR BACK TO OLD NORMAL WELCOME TO NEW NORMAL INDUSTRY 5.0
  31. 31. #FuturePMO Scenario: “Back to the old normal” Covid19 is eradicated. AI does not evolve and there are not AI applications that can be used in the Project Management / PMO field. Companies decide that all the employees should go back to work to the offices as in the past. Digitalization investments are put on hold.
  32. 32. #FuturePMO Scenario: “Welcome to the new normal” Covid19 keeps living with us, mutating, creating new variants that are resistant to the vaccines. That limits again our mobility as restrictions are imposed by the governments. Companies allows to their employees to keep working from home some days per week. International travel is restricted.
  33. 33. #FuturePMO Scenario: “Industry 5.0” AI has evolved and has taken over from the human beings the repetitive tasks and the ones related to prediction like risk identification, scheduling, financial control, etc… Human beings work together with the “machines”, being able to spend more time on building relationship with stakeholders. Wellbeing of the worker is at the centre of the production process and uses new technologies to provide prosperity beyond jobs and growth while respecting the production limits of the planet
  34. 34. #FuturePMO Scenario: “Terminator” New Covid19 variants keep evolving while AI has taken over most of the human tasks. We have eventually created the technology that gives birth to our own extinction. The Terminators control the world….
  35. 35. #FuturePMO Define your PMO Strategy
  36. 36. #FuturePMO Q&A #FuturePMO
  37. 37. #FuturePMO Thank You  Ricardo Sastre Martín  sastre.martin.ricardo@gmail.com  ricardosastre-pmo #FuturePMO  The future is uncertain  And the pace of change is increasing  Visualize different scenarios  And get prepared for them
  38. 38. #FuturePMO • Risk Management • PMO offshoring • AI: • Automation • Prediction • Agile • Digital transformation skills • Remote working / resilience • Project management as a skill not a role • Strategy implementation gap • Digital skills • Innovative mindset • HUMAN skills • Sustainability

Editor's Notes

  • Analogy Future - Prediction
    Risk Management
  • Pic authorized to be used by Readingraphics
    The idea is to show the evolution, and how this evolution is increasing is pace dramatically
  • Again, example about how the evolution is increasing its pace
  • We are in the industry 4.0 phase (and not in all the industries) and industry 5.0 is already coming…. The gap of years between the 4.0 and 5.0 is shorter than the previous ones
  • There is not yet a common definition / approach about what I5.0 will be and it may differ from regions. For the EU, the approach is the following one
    PD -> I have not found references about what is I5.0 for UK

    Industry 5.0 | European Commission (europa.eu)
  • Artificial Intelligence will part with no doubt of the I5.0 (and 4.0)

    AI is not just another piece of technology, it could be one of the world´s most fundamental pieces of technology the human race has ever created – Satya Nadella
  • The future may look like like this
    In fact, at Microsoft we already working on the autonomous capability phase. I am leading the first world MSFT project on this topic.
    AI powered automation that optimizes your equipment and processes by sensing and responding in real-time
  • Will the future be like this??
    This is already a reality. In some industrial companies and factories are already using Hololens at work
  • Even if you are not willing to change and transform, your environment is doing it…
    Therefore… if you don´t adapt, you may offer less value, and your PMO may be shut down.
  • Change is not a new thing… as we saw in the slide of the evolution taken from the “Sapiens” book from Noval
    One of the first written evidences is from Heraclitus 500 years B.C.
  • Having knowledge / Data is competitive advantage
  • What kind of knowledge do we have? Is a Socrates said in 400 BC??
  • 3 classes of knowledge
  • First step of the scenario planning:
    - Define scope and stakeholders involved -> In our case, the future of our PMO

    “The first step is to set the time frame and scope of analysis (in terms of products, markets, geographic areas, and technologies)”
  • . Identify the Major Stakeholders. Who will have an interest in these issues? Who will be affected by them? Who could influence them? Obvious stakeholders include customers, suppliers, competitors, employees, shareholders, government, and so forth. Identify their current roles, interests, and power positions, and ask how they have changed over time and why.
  • Second phase of the scenario planning tool:
    Study the past.
    A good example to gather inputs about the past of the PMOs is this book

    The book provides a look at how PMOs exist today, and some clues about how and why they’re changing.
  • Trends will be listed in a whiteboard along all the presentation
  • What events, whose outcomes are uncertain, will significantly affect the issues you are concerned with? Consider economic, political, societal, technological, legal, and industry factors
  • Define the potential scenarios

    Once you identify trends and uncertainties, you have the main ingredients for scenario construction. A simple approach is to identify extreme worlds by putting all positive elements in one and all negatives in another.
  • There are further steps like:

    Check for consistency and plausibility
    Develop learning scenarios
    Identify research needs
    Develop quantitative models

    But for making it more simple in a didactic way, let´s consider only two uncertainties for our presentation
  • Allows to communicate the need for fundamental change
    Importance of thinking globally and developing strategic alliances

  • Covid keeps living with us evolving to new variants, or not
    Artificial Intelligence takes over project management tasks, or not

    NOTE: I want to edit and cut the videos. I think it could be too provocative to show the section that says that UK exploited other countries…
  • The scenarios could be these ones
  • Some additional text could be included. This is just an example, but when done this in a diverse team, the story telling will be longer
  • Some additional text could be included. This is just an example, but when done this in a diverse team, the story telling will be longer
  • Some additional text could be included. This is just an example, but when done this in a diverse team, the story telling will be longer
  • Some additional text could be included. This is just an example, but when done this in a diverse team, the story telling will be longer
  • There are further steps like:

    Check for consistency and plausibility
    Develop learning scenarios
    Identify research needs
    Develop quantitative models

    But for making it more simple in a didactic way, let´s consider only two uncertainties for our presentation
  • If key actions are included in the last slide it may not be needed a section for Conclusions
  • Decide if keeping slide 4 or this slide 5 depending on the quality of the picture

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