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PMOtto.ai - Personalised Project Management Through AI - FuturePMO 2018

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PMOtto.ai - Personalised Project Management Through AI - FuturePMO 2018

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Presented by: Allan Rocha, Managing Partner - PMOtto.ai

Presentation Synopsis: Save time and money, work smarter, and transform project users engagement with PMOTTO.ai: a new personal digital project management assistant. PMOTTO acts as an intelligent chatbot that gives you answers to questions, delivering data about your projects and resources, and helping you to perform your project tasks so you can focus on what really matters. Become more productive as a PMO lead, project manager or a project team member working with agility, responsive information, and engaging with a team in a natural way. Using machine learning and integrated with Microsoft Project Online PPM, PMOTTO learns over time and becomes more capable of recommending and predicting your projects outcome helping you make the right decisions at the right time.

Presented by: Allan Rocha, Managing Partner - PMOtto.ai

Presentation Synopsis: Save time and money, work smarter, and transform project users engagement with PMOTTO.ai: a new personal digital project management assistant. PMOTTO acts as an intelligent chatbot that gives you answers to questions, delivering data about your projects and resources, and helping you to perform your project tasks so you can focus on what really matters. Become more productive as a PMO lead, project manager or a project team member working with agility, responsive information, and engaging with a team in a natural way. Using machine learning and integrated with Microsoft Project Online PPM, PMOTTO learns over time and becomes more capable of recommending and predicting your projects outcome helping you make the right decisions at the right time.

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PMOtto.ai - Personalised Project Management Through AI - FuturePMO 2018

  1. 1. PMOtto.ai Your Personal Project Management Assistant www.pmotto.ai LINKEDIN | FACEBOOK | TWITTER | YOUTUBE Personalized Project Management through AI
  2. 2. 8YEARS I’M ALLAN ROCHA. AUTHOR, SPEAKER & DADDY DEDICATED TO DELIVER PROJECT & PORTFOLIO MANAGEMENT SOLUTIONS TO ALL SIZES OF COMPANIES 15YEARS 3BOOKS ALLANROCHA.COM PROACTIVE.DK PMOTTO.AI
  3. 3. Agenda 15 5' PM Podcast ricardo-vargas.com +4 million views Ricardo Vargas Managing Partner Experience22 years of Project MVP 5years EXECUTIVE DIRECTOR – BRIGHTLINE Former Global Director of the Infrastructure and Project Management Group (United Nations) Books (In 6 lang.) Past Chairman PMI Certifications 20
  4. 4. Session takeaways: Learn how to drive more Project Online adoption with a personalized chat-bot assistant Understand how to take advantage of available cutting-edge technologies to drive business transformation Experience the future of project work allowing users to interact with their PPM tool using natural language Sense how artificial intelligence is changing the way we work with projects Get inspired by several different applications of machine learning in project & portfolio management Watch a live demo of a chat-bot made exclusively for Microsoft Project Online.
  5. 5. PMOtto.ai + Microsoft Project Online
  6. 6. Microsoft PPM is a comprehensive and intelligent solution that propels successful execution from strategy to outcomes through the Microsoft Cloud Strategy OutcomeIdeate Plan Execute Collaboration Insights Extensibility Microsoft Cloud
  7. 7. Microsoft PPM is best equipped to transform strategy into high-impact outcomes Ideate Ideate and develop project proposals that advance corporate strategy Plan Select effective portfolios and devise pragmatic project plans Execute Orchestrate execution and help ensure performance and outcomes are on track Collaboration Boost teamwork through inherent collaboration through Office 365 Insights Gain at-a-glance insights to make informed and timely decisions Extensibility Customize and extend Microsoft PPM to best serve the business environment
  8. 8. Hi, I’m Otto Innovative I’m an idea that will completely change the way you manage your projects Experienced I’m a combination of different profiles with more than 20 years of experience and a common goal: “make it better!” Multi-platform I’m fully functional on your favorite project and portfolio management tool. Adaptive I’m smart enough to connect and understand your processes and guidelines. Chat-bot Like chatting with a friend, but one who makes you smarter, more productive and knows everything about your processes. Machine Learning I can learn with you and others to help make the right decisions on the right time. Your Personal Project Management Assistant powered by Artificial Intelligence and Bots
  9. 9. PMOtto.ai Connecting the dots
  10. 10. YOUR ORGANIZATION Breaking the wall between users and tools USERS Will ask questions in natural language to a chat bot PMOtto.ai Listen, understand and translate your questions into actions in the tool PROJECT ONLINE Will store your data and your processes based on your organization needs Users Chat bot Conversations Action Insights Instant Messaging  Hi Otto! (Microsoft Cloud) PROJECT KPI Yes No Maybe
  11. 11. YOUR ORGANIZATION YOUR ORGANIZATION  Hi Otto! User LUIS Office 365 PPM Business Intelligence PMO YourPersonalProject ManagementAssistant Cognitive Services
  12. 12. PMOtto.ai Machine Learning Algorithms For Microsoft Project Online
  13. 13. Data Collection PredictionProcessing Analyzing Training and Learning
  14. 14. Machine Learning Performance Budget Risks* Estimates Precise predictions, better recommendations and fraud detection Identify anomalies on your portfolio of projects and resource pool Right time, your time: Proactive and reactive Supporting the Project Managers and PMO Works on Standard Microsoft Project Online
  15. 15. PMOtto.ai The future of project work
  16. 16. Planning, Tracking and Collaboration Reporting and Analyzing Execute tasks with natural interaction Project and Processes Submit for approval or next stage Approve or reject projects or ideas Update project information Check project requirements Save snapshots of your projects data Request resources based on roles Keeping project KPIs updated Formalize change requests* Manage risks, issues and deliverables Update your timesheet and tasks Create tasks and assign to resources Quick insights based on dynamic reports Receive relevant project recommendations Share project status reports Get instant help and support Review project information Generate documents based on templatesCreate new ideas or projects Works on Standard and Partner Configured Microsoft Project Online LOCAL PMO RECOMMENDATIONS
  17. 17. PMOtto.ai Anywhere on any device
  18. 18. Integration with any web system Microsoft Office 365 Project Online quick launch menu Project Center view showing all projects in my portfolio PMOtto.ai webchat embedded showing my project info based on adaptive cards User logged in using single-sign-on
  19. 19. PMOtto.ai
  20. 20. PMOtto.ai Demo
  21. 21. Create new idea or new project 1. Ensure easy capture of ideas 2. Initial form based on Project Online configuration 3. Save and submit in the background
  22. 22. Cortana integration 1. Creating a new Agile project via Cortana 2. Multiple communication channels 3. Anywhere and any device
  23. 23. Reading from Project Online configuration
  24. 24. 1. Show your project status 2. Search and find the right projects 3. Approve a project or idea using the points of attention Show your project status
  25. 25. 1. Workflow visualization 2. Edit project information 100% methodology adoption
  26. 26. 1. Workflow visualization 2. Edit project information Review project information
  27. 27. 1. 2. Collect relevant comments directly from the users Update your
  28. 28. 1. Connect to your project site risk list 2. Register risks, issues, deliverables of any list in your project site Manage your risks and issues
  29. 29. 1. Office Generator 2. Generate Project Charter 3. Submit your project to the next stage Generate Reports and Documents
  30. 30. 1. Create tasks directly into your project plan 2. Assign tasks to resources from the resource pool 3. Get recommendations from Machine Learning Algorithms Create task and assign to resources
  31. 31. Power BI Integration
  32. 32. 1. Update your timesheet or tasks 2. Mobile or desktop 3. Graphical overview 4. Current tasks prepopulated Update your Timesheet
  33. 33. PMOtto.ai Add the value of Otto to your organization
  34. 34. 100% cloud based Community improvements Easy adoption from the users Different packages and modules to fit your need Trusted and secure Getting started Multi platform 2 days No training
  35. 35. PMOtto.ai Add the value of Otto to your organization
  36. 36. Benefits of using PMOTTO as a Project Management Bot Help organizations drive more and better Project Online adoption Reduce resistance from the users by allowing them to use natural language to interact with the system Improve users productivity by automating the execution of common or frequent tasks Improve project data quality by ensuring 100% of project governance Improve project collaboration by providing access anywhere on any device Reduce investments on training by allowing users to interact with the system independently of interface Save users time by allowing them to work on something else while the task is being processed in the background Improve users safety by providing a verified knowledge base of the system via Project Help website Increase tool usage by unifying several systems in one place Improve data trust and project accuracy by providing assertive recommendations using machine learning Reduce project failure by helping organizations to identify and predict issues within its projects Etc… etc… etc…
  37. 37. PMOtto.ai Meet Otto, Mette, Matheus, etc
  38. 38. Meet Mette and Matheus
  39. 39. PMOtto.ai Pricing and License Model
  40. 40. Choose a plan that's right for you PMOtto.ai Essentials provides the capabilities needed for team members to manage tasks, timesheets, and collaborate with colleagues. Essentials for PMOs PMOtto.ai Professional is for Project Managers who want take advantage of PMOtto.ai Machine Learning, but also willing to contribute to the evolution of the area Professional PMOtto.ai Premium is for Portfolio Managers and PMO’s who needs portfolio and resource optimization (powered by PMOtto.ai machine learning algorithms). Premium $$ Per user / month $$$ Per user / month $ Per user / month
  41. 41. Plans details Functionalities Machine Learning algorithms Reporting Cognitive Services → Access to exclusive content (videos / tutorials / tips & tricks / live events / ask an expert) → Standard/Premium support (DK working hours / 24/7) → 1 year free subscription to PMOtto.ai world-wide community → High influence on our roadmap (customer and partners have priority on our roadmap) $ $$ $$$
  42. 42. PMOtto.ai Our partner network
  43. 43. Partner Network
  44. 44. Thank you! Sites: www.allanrocha.com | www.proactive.dk Blog: www.ppm4all.com

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