Presented by: Allan Rocha, Managing Partner - PMOtto.ai Presentation Synopsis: Save time and money, work smarter, and transform project users engagement with PMOTTO.ai: a new personal digital project management assistant. PMOTTO acts as an intelligent chatbot that gives you answers to questions, delivering data about your projects and resources, and helping you to perform your project tasks so you can focus on what really matters. Become more productive as a PMO lead, project manager or a project team member working with agility, responsive information, and engaging with a team in a natural way. Using machine learning and integrated with Microsoft Project Online PPM, PMOTTO learns over time and becomes more capable of recommending and predicting your projects outcome helping you make the right decisions at the right time.

1. PMOtto.ai
Your Personal Project Management Assistant
www.pmotto.ai
LINKEDIN | FACEBOOK | TWITTER | YOUTUBE
Personalized Project Management through AI

2. 8YEARS
I’M
ALLAN
ROCHA.
AUTHOR, SPEAKER & DADDY
DEDICATED TO DELIVER
PROJECT & PORTFOLIO
MANAGEMENT SOLUTIONS
TO ALL SIZES OF COMPANIES
15YEARS
3BOOKS
ALLANROCHA.COM
PROACTIVE.DK
PMOTTO.AI

3. Agenda
15
5' PM
Podcast
ricardo-vargas.com
+4 million views
Ricardo Vargas
Managing Partner
Experience22
years of
Project
MVP 5years
EXECUTIVE DIRECTOR – BRIGHTLINE
Former Global Director of the Infrastructure and
Project Management Group (United Nations)
Books (In 6 lang.)
Past Chairman PMI
Certifications
20

4. Session
takeaways:
Learn how to drive more Project Online adoption with a personalized
chat-bot assistant
Understand how to take advantage of available cutting-edge
technologies to drive business transformation
Experience the future of project work allowing users to interact with
their PPM tool using natural language
Sense how artificial intelligence is changing the way we work with
projects
Get inspired by several different applications of machine learning in
project & portfolio management
Watch a live demo of a chat-bot made exclusively for Microsoft Project
Online.

5. PMOtto.ai +
Microsoft Project Online

6. Microsoft PPM is a comprehensive and intelligent solution that propels successful
execution from strategy to outcomes through the Microsoft Cloud
Strategy OutcomeIdeate Plan Execute
Collaboration
Insights
Extensibility
Microsoft Cloud

7. Microsoft PPM is best equipped to transform
strategy into high-impact outcomes
Ideate
Ideate and develop
project proposals that
advance corporate
strategy
Plan
Select effective
portfolios and
devise pragmatic
project plans
Execute
Orchestrate execution
and help ensure
performance and
outcomes are on track
Collaboration
Boost teamwork
through inherent
collaboration through
Office 365
Insights
Gain at-a-glance
insights to make
informed and timely
decisions
Extensibility
Customize and extend
Microsoft PPM to best
serve the business
environment

9. Hi, I’m Otto
Innovative
I’m an idea that will completely change the
way you manage your projects
Experienced
I’m a combination of different profiles with
more than 20 years of experience and a
common goal: “make it better!”
Multi-platform
I’m fully functional on your favorite project
and portfolio management tool.
Adaptive
I’m smart enough to connect and
understand your processes and guidelines.
Chat-bot
Like chatting with a friend, but one who
makes you smarter, more productive and
knows everything about your processes.
Machine Learning
I can learn with you and others to help
make the right decisions on the right time.
Your Personal Project
Management Assistant
powered by Artificial Intelligence and Bots

10. PMOtto.ai
Connecting the dots

11. YOUR ORGANIZATION
Breaking the wall between users and tools
USERS
Will ask questions in
natural language to
a chat bot
PMOtto.ai
Listen, understand and
translate your questions
into actions in the tool
PROJECT ONLINE
Will store your data and your
processes based on your
organization needs
Users
Chat bot
Conversations
Action
Insights
Instant Messaging

Hi Otto!
(Microsoft Cloud)
PROJECT KPI
Yes No Maybe

12. YOUR
ORGANIZATION
YOUR ORGANIZATION

Hi Otto!
User
LUIS
Office 365
PPM
Business Intelligence
PMO
YourPersonalProject
ManagementAssistant
Cognitive Services

13. PMOtto.ai
Machine Learning Algorithms
For Microsoft Project Online

14. Data
Collection
PredictionProcessing Analyzing
Training and
Learning

15. Machine Learning
Performance Budget Risks* Estimates
Precise predictions, better recommendations and fraud detection
Identify anomalies on
your portfolio of projects
and resource pool
Right time, your time:
Proactive and reactive
Supporting the
Project Managers
and PMO
Works on Standard Microsoft Project Online

16. PMOtto.ai
The future of project work

17. Planning, Tracking
and Collaboration
Reporting and
Analyzing
Execute tasks with natural interaction
Project and
Processes
Submit for approval or next stage
Approve or reject projects or ideas
Update project information
Check project requirements
Save snapshots of your projects data
Request resources based on roles
Keeping project KPIs updated
Formalize change requests*
Manage risks, issues and deliverables
Update your timesheet and tasks
Create tasks and assign to resources
Quick insights based on dynamic reports
Receive relevant project recommendations
Share project status reports
Get instant help and support
Review project information
Generate documents based on templatesCreate new ideas or projects
Works on Standard and Partner Configured Microsoft Project Online
LOCAL PMO RECOMMENDATIONS

18. PMOtto.ai
Anywhere on any device

19. Integration with any web system
Microsoft Office 365
Project Online quick
launch menu
Project Center view
showing all projects
in my portfolio
PMOtto.ai webchat
embedded showing
my project info
based on adaptive
cards
User logged in using
single-sign-on

21. PMOtto.ai

22. PMOtto.ai Demo

23. Create new idea
or new project
1. Ensure easy capture of ideas
2. Initial form based on Project Online
configuration
3. Save and submit in the background

24. Cortana
integration
1. Creating a new Agile project via
Cortana
2. Multiple communication channels
3. Anywhere and any device

25. Reading from Project
Online configuration

26. 1. Show your project status
2. Search and find the right projects
3. Approve a project or idea using the
points of attention
Show your
project status

27. 1. Workflow visualization
2. Edit project information
100%
methodology
adoption

28. 1. Workflow visualization
2. Edit project information
Review project
information

29. 1.
2. Collect relevant comments directly
from the users
Update your

30. 1. Connect to your project site risk list
2. Register risks, issues, deliverables of
any list in your project site
Manage your
risks and issues

31. 1. Office Generator
2. Generate Project Charter
3. Submit your project to
the next stage
Generate
Reports and
Documents

32. 1. Create tasks directly into
your project plan
2. Assign tasks to resources
from the resource pool
3. Get recommendations from
Machine Learning
Algorithms
Create task
and assign
to resources

33. Power BI Integration

34. 1. Update your timesheet or tasks
2. Mobile or desktop
3. Graphical overview
4. Current tasks prepopulated
Update your
Timesheet

35. PMOtto.ai
Add the value of Otto to your organization

36. 100% cloud based
Community
improvements
Easy adoption from the users
Different packages and
modules to fit your need
Trusted and secure
Getting started
Multi platform
2 days
No training

37. PMOtto.ai
Add the value of Otto to your organization

38. Benefits of
using PMOTTO
as a Project
Management
Bot
Help organizations drive more and better Project Online adoption
Reduce resistance from the users by allowing them to use natural language to interact with the system
Improve users productivity by automating the execution of common or frequent tasks
Improve project data quality by ensuring 100% of project governance
Improve project collaboration by providing access anywhere on any device
Reduce investments on training by allowing users to interact with the system independently of interface
Save users time by allowing them to work on something else while the task is being processed in the background
Improve users safety by providing a verified knowledge base of the system via Project Help website
Increase tool usage by unifying several systems in one place
Improve data trust and project accuracy by providing assertive recommendations using machine learning
Reduce project failure by helping organizations to identify and predict issues within its projects
Etc… etc… etc…

39. PMOtto.ai
Meet Otto, Mette, Matheus, etc

40. Meet Mette and Matheus

42. PMOtto.ai
Pricing and License Model

43. Choose a plan that's right for you
PMOtto.ai Essentials provides the
capabilities needed for team members to
manage tasks, timesheets, and collaborate
with colleagues.
Essentials for PMOs
PMOtto.ai Professional is for Project
Managers who want take advantage of
PMOtto.ai Machine Learning, but also willing
to contribute to the evolution of the area
Professional
PMOtto.ai Premium is for Portfolio
Managers and PMO’s who needs portfolio
and resource optimization (powered by
PMOtto.ai machine learning algorithms).
Premium
$$
Per user / month
$$$
Per user / month
$
Per user / month

44. Plans details Functionalities
Machine Learning
algorithms
Reporting
Cognitive Services
→ Access to exclusive content (videos / tutorials / tips & tricks / live events / ask an expert)
→ Standard/Premium support (DK working hours / 24/7)
→ 1 year free subscription to PMOtto.ai world-wide community
→ High influence on our roadmap (customer and partners have priority on our roadmap)
$
$$
$$$

45. PMOtto.ai
Our partner network

46. Partner
Network

48. Thank you!
Sites: www.allanrocha.com | www.proactive.dk
Blog: www.ppm4all.com