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PMO From Zero to...? - LLWR, Alan Jackson | FuturePMO 2019

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PMO From Zero to...? - LLWR, Alan Jackson | FuturePMO 2019

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The LLWR Repository presentation reflects the journey that they have been on from attending the FuturePMO in October 2018 as a member of the audience through to the current position in October 2019.

It reflects on the tough challenges faced when implementing a new PMO, how it fits with many competing initiatives and the day to day delivery expectations.

Alan Jackson talked through the overall approach that includes education, priorities, managing different views and actually making sense of a way forward through a High Performing Team approach. Literally from Zero to where there are today.

Alan Jackson presented at FuturePMO 2019 which is a 1 day PMO conference hosted by Wellingtone. www.FuturePMO.com

The LLWR Repository presentation reflects the journey that they have been on from attending the FuturePMO in October 2018 as a member of the audience through to the current position in October 2019.

It reflects on the tough challenges faced when implementing a new PMO, how it fits with many competing initiatives and the day to day delivery expectations.

Alan Jackson talked through the overall approach that includes education, priorities, managing different views and actually making sense of a way forward through a High Performing Team approach. Literally from Zero to where there are today.

Alan Jackson presented at FuturePMO 2019 which is a 1 day PMO conference hosted by Wellingtone. www.FuturePMO.com

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PMO From Zero to...? - LLWR, Alan Jackson | FuturePMO 2019

  1. 1. #FuturePMO Project Management Office – From zero to ?.... Alan Jackson – Lead Programme Manager
  2. 2. #FuturePMO Contents Key areas of the presentation: 1. So what does LLWR Repository Ltd actually do? 2. What is it really like? 3. What are we doing with our PMO, the challenges and some solutions! 4. Three takeaways for you… 5. Spot the Bond film titles!! Gold
  3. 3. #FuturePMO What does LLWR Repository Ltd so? Activities generating Low Level Waste: 1. Our Defence industry; 2. Oil and gas extraction; 3. Nuclear Fuel Reprocessing; 4. Nuclear Fuel fabrication; 5. Nuclear power generation; 6. Hospitals; 7. Pharmaceutical production; 8. Factories; 9. Universities/schools.
  4. 4. #FuturePMO The disposal site • We try very hard not to send waste here – it is a valuable UK asset! • 97% of waste is treated elsewhere!
  5. 5. #FuturePMO So, what’s it really like? Our Paradigm: 1. Highly regulated; 2. Recognise we need to improve! 3. Compared to other industries, slow to change; 4. Happy to accept help! 5. Often learn the same lessons! 6. Starting to look and see what others are doing!
  6. 6. #FuturePMO What have we been doing with our PMO?
  7. 7. #FuturePMO What have we been doing with our PMO?
  8. 8. #FuturePMO Challenges
  9. 9. #FuturePMO Challenges • Always an “improvement plan” initiative on the go – become smart at engage; • Always a crisis to run into and solve; • We have to be flexible, we like change, we can prioritise and integrate; • We have to deliver more!
  10. 10. #FuturePMO Solutions • Working solutions with limited resources, day job and this? – yes that familiar old story! • It matters; personally it actually does matter! • Secure the right support at a Senior position – our Managing Director! • Co-create, what a magical term!
  11. 11. #FuturePMO Solutions • We prioritised what was important to us after speaking to the Business; • We needed to be educated, we engaged Wellingtone and APM; • We prioritised our Project Managers, they didn’t belong, we all need to belong to something! • Have to embrace the cards we are dealt!
  12. 12. #FuturePMO Solutions • We communicated, we arranged a forum workshop to meet and talk; • We engaged APM from a Corporate perspective; • We engaged Wellingtone to learn; • We linked to other organisations in the industry with the aim of sharing experiences and good principles.
  13. 13. #FuturePMO Solutions
  14. 14. #FuturePMO Become High Performing! Team Perfromance Model Allan Drexler and David Sibbet Solutions Real data and Experience Select data and experience Affixed meaning Assumptions Conclusions Beliefs Actions I see it from my perspective I add meaning, both cultural and personal I select data based on what I have seen I make assumptions based on those meanings I draw my conclusions I adapt beliefs about the environment “I take action” Why don’t you see what I see? Why don’t you see what I see? Ladders of Inference Chris Argyris Avoid jumping to conclusions…. Fear of conflict Artificial harmony The Five Dysfunctions of a Team Patrick Lencione Prevent team failure... Absence of trust Invulnerability Lack of commitment Ambiguity Avoidance of accountability Low standards Inattention to results Status and ego Gremlin Unhelpful destructive behaviour stored in computer, thoughts and feeling you don’t want! Goblin Unhelpful or destructive belief usually put in the computer when you are young. Goblins are often hardwired in and difficult to remove – learn to contain them! Auto pilot Are all positive, constructive behaviours and function automatically to help us be successful and happy in life. They can be placed in the computer at any age! Stone of life Is your ultimate reference point. It contains the values and beliefs by which you live your life. Both Human and Chimp gauge everything by the stone of life, so ensuring it is clearly defined is essential for being what you want to be! The Chimp Paradox Dr Steve Peters Control thy inner Chimp…. Help people change…. The Change Curve Elizabeth Kubler-Ross
  15. 15. #FuturePMO Key learning! Three points that we learned that may help you! 1. Be a Co-creator, you, your PMO and your organisation! 2. Do the simple things – talk, engage, be positive, get out there and put all of the work in to a simple Gannt chart. 3. Develop a High Performing Team approach! From Zero to ? The here and now!
  16. 16. #FuturePMO All the clues… Slide James Bond connection? Film title Year of release 2 Gold Finger 1964 3 See the red text? Dr No 1962 7 Skyfall 2012 9 Diamonds are Forever 1971 11 Casino Royale 2006
  17. 17. #FuturePMO

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