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Project Management Office
– From zero to ?....
Alan Jackson – Lead Programme Manager

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Contents
Key areas of the presentation:
1. So what does LLWR Repository Ltd actually do?
2. What is it really like?
3. What are we doing with our PMO, the challenges and some solutions!
4. Three takeaways for you…
5. Spot the Bond film titles!!
Gold

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What does LLWR Repository Ltd so?
Activities generating Low Level
Waste:
1. Our Defence industry;
2. Oil and gas extraction;
3. Nuclear Fuel Reprocessing;
4. Nuclear Fuel fabrication;
5. Nuclear power generation;
6. Hospitals;
7. Pharmaceutical production;
8. Factories;
9. Universities/schools.

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The disposal site
• We try very hard
not to send waste
here – it is a
valuable UK asset!
• 97% of waste is
treated elsewhere!

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So, what’s it really like?
Our Paradigm:
1. Highly regulated;
2. Recognise we need to improve!
3. Compared to other industries,
slow to change;
4. Happy to accept help!
5. Often learn the same lessons!
6. Starting to look and see what
others are doing!

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What have we been doing with our PMO?

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What have we been doing with our PMO?

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Challenges

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Challenges
• Always an “improvement plan”
initiative on the go – become smart
at engage;
• Always a crisis to run into and solve;
• We have to be flexible, we like
change, we can prioritise and
integrate;
• We have to deliver more!

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Solutions
• Working solutions with limited
resources, day job and this? – yes that
familiar old story!
• It matters; personally it actually does
matter!
• Secure the right support at a Senior
position – our Managing Director!
• Co-create, what a magical term!

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Solutions
• We prioritised what was important
to us after speaking to the
Business;
• We needed to be educated, we
engaged Wellingtone and APM;
• We prioritised our Project
Managers, they didn’t belong, we
all need to belong to something!
• Have to embrace the cards we are
dealt!

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Solutions
• We communicated, we arranged a forum
workshop to meet and talk;
• We engaged APM from a Corporate
perspective;
• We engaged Wellingtone to learn;
• We linked to other organisations in the
industry with the aim of sharing
experiences and good principles.

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Solutions

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Become High Performing!
Team Perfromance Model
Allan Drexler and David Sibbet
Solutions
Real data and
Experience
Select data and
experience
Affixed meaning
Assumptions
Conclusions
Beliefs
Actions
I see it from my perspective
I add meaning, both cultural
and personal
I select data based on what I
have seen
I make assumptions based on
those meanings
I draw my conclusions
I adapt beliefs about the
environment
“I take action”
Why don’t
you see what
I see?
Why don’t
you see what
I see?
Ladders of Inference
Chris Argyris
Avoid jumping to conclusions….
Fear of conflict Artificial harmony
The Five Dysfunctions of a Team
Patrick Lencione
Prevent team failure...
Absence of trust Invulnerability
Lack of commitment Ambiguity
Avoidance of accountability Low standards
Inattention to results Status and ego
Gremlin
Unhelpful destructive
behaviour stored in computer,
thoughts and feeling you don’t
want!
Goblin
Unhelpful or destructive belief usually put in
the computer when you are young. Goblins are
often hardwired in and difficult to remove –
learn to contain them!
Auto pilot
Are all positive, constructive
behaviours and function
automatically to help us be
successful and happy in life. They
can be placed in the computer at
any age!
Stone of life
Is your ultimate reference point. It contains the
values and beliefs by which you live your life. Both
Human and Chimp gauge everything by the stone of
life, so ensuring it is clearly defined is essential for
being what you want to be!
The Chimp Paradox
Dr Steve Peters
Control thy inner Chimp….
Help people change….
The Change Curve
Elizabeth Kubler-Ross

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Key learning!
Three points that we learned that may help you!
1. Be a Co-creator, you, your PMO and your organisation!
2. Do the simple things – talk, engage, be positive, get out there and put
all of the work in to a simple Gannt chart.
3. Develop a High Performing Team approach!
From Zero to ? The here and now!

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All the clues…
Slide James Bond connection? Film title Year of release
2 Gold Finger 1964
3 See the red text? Dr No 1962
7 Skyfall 2012
9
Diamonds are
Forever
1971
11 Casino Royale 2006

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