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Copyright Clearance for Genetics Books, A pilot project at the Wellcome Library


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Presented at the 2012 London Book Fair.

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Copyright Clearance for Genetics Books, A pilot project at the Wellcome Library

  1. 1. Copyright Clearance for Genetics BooksA pilot project at the Wellcome LibraryChristy HenshawProgramme ManagerWellcome Digital LibraryGo Digital Now! Quick and Easy Digitisation with the ARROWRights Information SystemLondon Book Fair, 17 April 2012
  2. 2. The Wellcome Trust• A global charitable foundation• Achieving extraordinary improvements in human and animal health• Supporting the brightest minds in biomedical research and the medical humanities• Exploring medicine in historical and cultural contexts
  3. 3. The Wellcome LibraryThe Wellcome Library• Major resource for the study of medical history• Collections of books, manuscripts, archives, films and pictures on the history of medicine from the earliest times to the present day.• Provide insight and information to anyone seeking to understand medicine and its role in society, past and present.• Provide access to a growing collection of contemporary biomedical information resources relating to consumer health, popular science, biomedical ethics and the public understanding of science.
  4. 4. The Wellcome Library
  5. 5. Digitisation projects 2010-2013• 2,000 books related to genetics research• 1m pages of archival materials (incl. those held elsewhere)• 14,000 early printed books (until 2015)• 7,000 Medical Officer of Health reports (population statistics)
  6. 6. Genetics BooksLibraryThe Wellcome - overviewThe goal is to make around 2,000 books freely available online.• Monographs, conference proceedings, collected works, multi-volume works published after 1850.• Over 50 countries represented (majority are UK or USA)• Comprise both primary and secondary sources for history of genetics• We knew up to 90% of these books were potentially in-copyright• Average of around 4 authors/contributors per title (6,800+)
  7. 7. Due diligence LibraryThe WellcomeThe aim is to determine the copyright and in-commerce status of eachbook, and trace copyright holders to request permission to publishonline.• Wellcome, ALCS and PLS are working together to test feasibility of tracing copyright holders (January – June 2012)• ALCS/PLS are providing a due diligence service using the ARROW workflow, including: • The European Library catalogue • Member/works databases • Liaison with international sister organisations • Any relevant and available online lists, databases • Search engines • Follow up leads (e.g. writing to past place of work)
  8. 8. The Wellcome LibraryRequests for permissionThe aim is to present copyright holders with attractive options toencourage free public accessibility.• Engaging and clear explanation of the project and works included• FAQ including extended definitions of access terms• Basic licence terms allow the Wellcome to provide access as follows: • Non-commercial uses only • Attribution required • Terms of licence to be shared • Plus option to restrict copying, sharing, downloading, etc. • All licensors have the right to request a take-down at any time
  9. 9. The Wellcome LibraryFollow-up• If no response is received after initial contact, further attempts will be made – at least twice, depending on the individual case and method of contact.• Any further communication with rights holders, beyond initial contact, is with the Wellcome Library.• A due diligence database, comprising bibliographic data, information on communications with rights holders, and status reports from ARROW is maintained as a record of activity.• A list of authors to be traced (to be updated as required) is available online (
  10. 10. The Wellcome LibraryFollow-up
  11. 11. Preliminary statistics InThis chart describes the commercefirst 500 works to complete 8%the ARROW workflow. Some (but Out ofBy definition, these include not all) rights copyrightthe easiest works to holders 15%identify. identified 31% Rights- holders notFull analysis to be done in identifiedJune/July 2012. 10% Rights- holder(s)Letters have only just been identifiedsent for the 67% with 36%identifiable rights-holders.
  12. 12. WhatWellcome LibraryThe goes online?Based on information gathered during the due diligence process, theWellcome Library will make the following works freely available online: • Out of copyright works • Works that have been licenced to the Wellcome for free public access • Unlicensed works whose rights holders cannot be identified or traced (Orphan Works) • Unlicensed works whose rights holders can be identified, but there has been no success in making contact
  13. 13. WhatWellcome LibraryThe does NOT go online?The Wellcome Library will not make the following works available online: • Works that are still in commerce • Works where rights holders have refused permission to publish freely and openly onlineThe Wellcome Library will remove works from their websites whenrequested by: • Rights holders who agreed to licence the works, but then change their mind (at any time) • A rights holder who comes forward who could not previously be traced or contacted
  14. 14. Legislation gap Library The Wellcome• There is a vast resource of 20th century scholarship ready to be unlocked through the efforts of digitisation• Providing access to such resources is the Wellcome Library’s purpose for existing• Current legislation does not recognise the value of these resources, or support the need to provide access to them• There is little guidance available on reducing risks to copyright holders, merely an unofficial acknowledgement that “due diligence” can greatly reduce this risk• For these reasons, the Wellcome Library supports the recommendations on Orphan Work legislation presented in the Hargreaves Report
  15. 15. The Wellcome LibraryConclusion• Due diligence is a “best endeavors” approach to tracing and contacting rights holders• There is no universally-agreed due diligence methodology• The Wellcome, ALCS, PLS partnership will test the feasibility of due diligence for large scale digitisation• Value-for-money is key: do the outcomes justify the expense? a) Ability to trace copyright holders b) Positive vs. negative response rate from copyright holders c) In the end, is making these works available worth the investment that was required to achieve a) and b)?• These questions are still waiting to be answered
  16. 16. The Wellcome Library Thank you!