A letter calling for interview should have details such as place, post and date of the interview. After the interview a selected person is asked to come to the office to collect the letter and those not selected are informed that the post is filled. Then comes appointment letters. They should contain details such as Name of the post scale of increment and the rate of increment, basic salary, allowance, date of joining, provident fund, gratuity, probation and date of termination. In case of voluntary termination the employee receives a relieving letter which has a message of appreciation of contribution and good wishes for the future.
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