Meetings - Business Etiquette


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While convening a meeting it’s important to thoroughly get prepared for the meeting. That includes many aspects.
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Meetings - Business Etiquette

  1. 1. Welingkar’s Distance Learning Division CHAPTER-18 MEETINGS We Learn – A Continuous Learning Forum
  2. 2. Welingkar’s Distance Learning Division The success of a meeting can directly be related to the amount of time spent in its preparation We Learn – A Continuous Learning Forum
  3. 3. Welingkar’s Distance Learning Division Conducting a meeting  A meeting should be planned and prepared in advance for smooth flow and without wastage of time  Ensure availability of venue  Ensure participants attendance  Inform the agenda of meeting so that participants come in prepared  Ask for suggestion for whether additional topics should be included  Send an email/memo one day prior to meeting, stating time, venue& agenda  Give directions to the venue if not its not well-known We Learn – A Continuous Learning Forum
  4. 4. Welingkar’s Distance Learning Division  Dress suitably and well.  Be well prepared with the matter  Be confident  Arrive at the venue 15 minutes in advance to ensure arrangements  Number of chairs  Name cards  Stationary  Water  Copy of the agenda We Learn – A Continuous Learning Forum
  5. 5. Welingkar’s Distance Learning Division Chairperson directs the meeting  Start on time  Introduce himself  Ask others to introduce themselves  Agenda should be followed  Give an opportunity to the floor to express their views  Must be clear and concise  Keep a track of time We Learn – A Continuous Learning Forum
  6. 6. Welingkar’s Distance Learning Division Chairperson  Address any dissent or animosity  Stop secondary conversation  Summaries the discussion and arrive on a conclusion  Agree on a time and venue of the following meeting  A day after the meeting, a summary of the meeting should be sent to the attendees We Learn – A Continuous Learning Forum
  7. 7. Welingkar’s Distance Learning Division Attending a meeting  Be fully conversant with matters that are to be discussed  Read extra material if been asked to do so  Be on time  If you are late and the meeting is in progress, do not disturb. Walk in quietly.  Voice your thoughts and get involved in the meeting  Be clear and concise We Learn – A Continuous Learning Forum
  8. 8. Welingkar’s Distance Learning Division General Rules  Be clear and concise when putting forth your ideas  Respect the other’s point of view.  Do not humiliate or demean another point of view  Talk when given a chance  Do your home work before the meeting  If you have not been assigned a seat, ask for where to sit  Be on time  Stick to an agenda We Learn – A Continuous Learning Forum
  9. 9. Welingkar’s Distance Learning Division  Be conscious of your body language  Do not interrupt  Keep your jacket on during meetings  Keep your business cards in pristine conditions  Be discreet when exchanging them  Always carry your cards. We Learn – A Continuous Learning Forum