Art of Co-ordination - Management Principles

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Co-ordination is the process which ensures the smooth interplay of functions of management. Co-ordination enables in the achievement of objectives without much wastage of time effort or money.


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Art of Co-ordination - Management Principles

  1. 1. Welingkar’s Distance Learning Division CHAPTER-18 CO-ORDINATION We Learn – A Continuous Learning Forum
  2. 2. Welingkar’s Distance Learning Division Introduction • Co-ordination is the process which ensures smooth interplay of the functions of management. Common objectives are achieved without much wastage of time, efforts and money with the help of co- ordination. We Learn – A Continuous Learning Forum
  3. 3. Welingkar’s Distance Learning Division We Learn – A Continuous Learning Forum
  4. 4. Welingkar’s Distance Learning Division Definition • Co-ordination is balancing and keeping the teams together by ensuring a suitable allocation of working activities to the various members and seeing that these are performed with due harmony among the members themselves. We Learn – A Continuous Learning Forum
  5. 5. Welingkar’s Distance Learning Division Features or Characteristics • Not separate functions of management. • Managerial responsibility • Provides unity of action • Co-ordination is necessary to all levels of organization • Relevant of group efforts. • Continuous and dynamic process • System concept We Learn – A Continuous Learning Forum
  6. 6. Welingkar’s Distance Learning Division Need and importance of co-ordination • Unity in diversity • Term work or unity of directions • Functional differentiation • Specialization • Reconciliation of goals • Large number of employees • Congruity of flows or congruent flows • Empire building • Differential and integration We Learn – A Continuous Learning Forum
  7. 7. Welingkar’s Distance Learning Division Techniques of Control We Learn – A Continuous Learning Forum Principles of Co-ordination Personal contact Continuity Self coordination Effective supervision Simplified organization Effectives communication Reciprocal relationship DynamismEarly Start Clear cut objectives Clear definition of authority and responsibility Effective leadership
  8. 8. Welingkar’s Distance Learning Division Techniques of Co-ordination • Clearly Defined Objectives • Effectives chain of command • Coordination through group meetings • Harmonious policies and procedures • Effective communication We Learn – A Continuous Learning Forum
  9. 9. Welingkar’s Distance Learning Division Techniques of Co-ordination • Sound organizational structure • Coordination through a liaison officer • Co-operation • Self coordination • Coordination by leadership • Incentives We Learn – A Continuous Learning Forum
  10. 10. Welingkar’s Distance Learning Division Types of coordination • Internal coordination • Vertical coordination • Horizontal coordination • External coordination We Learn – A Continuous Learning Forum
  11. 11. Welingkar’s Distance Learning Division Internal coordination • It is the establishment of relationship of the managers, executives, divisions, subdivisions, and other workers. We Learn – A Continuous Learning Forum
  12. 12. Welingkar’s Distance Learning Division Internal coordination Vertical coordination: Superior coordinates his work with his sub coordinates and vice versa. Sales manager coordinates his work with the activities of the sales supervisor. We Learn – A Continuous Learning Forum
  13. 13. Welingkar’s Distance Learning Division Internal coordination Horizontal coordination: Horizontal Coordination refers between the persons of the same status. Coordination between the departmental heads, supervisors, co-workers We Learn – A Continuous Learning Forum
  14. 14. Welingkar’s Distance Learning Division External coordination • It is the establishment of relationship of the managers, executives, divisions, subdivisions, and other workers. We Learn – A Continuous Learning Forum
  15. 15. Welingkar’s Distance Learning Division External coordination Different Market agencies industrial organization General public Competitor Different Financial institution institution Technologies Agencies Different commercial Technological Customers government organizations organization agencies We Learn – A Continuous Learning Forum
  16. 16. Welingkar’s Distance Learning Division Problems of Co-ordination In practice coordination faces certain problems listed below. • Natural hindrance • Lack of administrative talent • lack of techniques of coordination • Ideas and objectives • Misunderstanding We Learn – A Continuous Learning Forum
  17. 17. Welingkar’s Distance Learning Division Steps of effective Co-ordination • proper delegation of authority and responsibility • Whole or entire activates of the organization should be divided department –wise or section- wise according to the organization • Preparing and adherence to rigid rules and regulations, procedures, policies, etc. • Establishment of an effective communication system We Learn – A Continuous Learning Forum
  18. 18. Welingkar’s Distance Learning Division Steps of effective Co-ordination • Establishment of employees grievances cell. • There should be a proper system for reporting. • Skilled workers are to be rewarded adequately. • The management should induce the employees to take active part in meeting, committees, encourage the employees to have friendly relationship with others. We Learn – A Continuous Learning Forum
  19. 19. Welingkar’s Distance Learning Division Steps of effective Co-ordination • The management should encourage the employees to have friendly relationship with others. • Managers should have opportunities to get training to get training in the area of leadership, coordination, planning staffing and the like. We Learn – A Continuous Learning Forum
  20. 20. Welingkar’s Distance Learning Division Co-ordination and Co-operation We Learn – A Continuous Learning Forum Co-ordination Co-operation It is the function of management. It is not a function of management. Coordination is an orderly arrangement of group efforts. Cooperation is willingness to work with others or help others The early success of an organization depends upon the degree of co- ordination. Co-ordination is the basis for co- ordination. Co-ordination is obtained officially. Co-ordination is a voluntary service. There is a direct link between the achievement of objectives and co- ordination. There is no such direct connection between co-operation and the achievement of objectives.

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