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WebXpress Solution Benefits

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WebXpress Solution Benefits

  1. 1. WebXpress Solution Benefits Profit from IT Apurva Mankad ECFY Consulting Pvt. Ltd. apurva@webxpress.in w w w. w e b x p r e s s. i n
  2. 2. ® WebXpressEveryday issues in Transportation & FleetOperational Financial Data reentry at every stage- in computers  Same truck journey paid twice or on paper  Was the bill generated? Was it collected? Managing paper- more than 10 lakh Within credit days? documents a year  How to ensure Invoice is as per contract? Tracking- where are my goods and why  Customer pays on account- how to they have not reached? reconcile? What is my Turn Around Time? Is it as per  Octroi payments shatter cash flow standard?  Accounts are 3 months behind schedule How to measure profitability of every  Cash and Bank statement- too little, too booking? late What is my vehicle utilization? Where are  Have we settled driver advance? my vehicles? What is TAT for each  Are charges as per standard costs? journey?
  3. 3. WebXpress Benefits
  4. 4. ® WebXpressWebXpress Benefits SummaryArea Benefit SummaryOperations  Reduce data entry time by 70%  Reduce tracking response time by 80%  Improve connecting load by 30%  Enforcement of contracts- 100%Billing  Reduce billing cycle by 40%  Online party ledger update & outstanding  Shipment wise profitability available onlineFinance  ONLINE cash & bank status of all location  Tracking of Octroi paid anywhereOctroi  Online Octroi Paid Vs. collection  Uniform Chart of Accounts  Reduce accounts entry by 70%Online  No accounts data synchronization requiredAccounts  Daily P&L location wise  Information available only on a NEED TO KNOW basis  No user can change any data or master tables
  5. 5. ® WebXpressWebXpress Benefits SummaryArea Benefit SummaryFleet  Eliminate duplicate payments to drivers for same expense  Reduce fleet document expiry by over 90%  Daily Fleet Location for each control locationMaintenance  Control on fleet expenses through escalation based approval  Eliminate double payment for same maintenance expenseTyres  Improve tyre inventory accuracy by over 70%  Track tyre usage for a given vehicle  Measure Tyre Cost Per KM including retread and scrap saleFuel  Upload data directly from Oil company data  Attach fuel data to trip sheet and vehicles  Set standard fuel cost for a route and approve
  6. 6. ® WebXpressWebXpress Operations Benefits No data re-entry: In WebXpress information is Before WebXpress entered only once and updated thereafter. This  Multiple entry at every hub improves productivity manifolds and reduces  Every truck is a surprise errors in data. Also No data transfer: Data entered at any locations is After WebXpress automatically available to related locations. Thus,  No Data Entry at Hub ( Docket / POD/DMRV) there is no need to manually transfer data across  Advance information of what is coming at least 4 locations. hours in advance Discipline in workflow: All transactions in  Customer priority can be known in advance WebXpress are dependent on completion of previous steps. This ensures that a process set by  Optimal utilization of truck load by pre-planning company is always followed  Market vehicle planning Easy to use: WebXpress offers only those options and menus that a user needs to use. Combined with intuitive language and uncluttered screens, using WebXpress is easy even for high- school educated staff.
  7. 7. ® WebXpressWebXpress Benefits- FinanceBILLING FINANCIAL CONTROL Faster billing: Online nature of WebXpress  Track profitability: WebXpress calculates allows bill generation, submission and profitability of every single docket the collection to happen from anywhere. minute it is delivered. Thus, managers can Lower working capital: A tighter control on immediately decide whether a customer or billing cycle improves money flow and a location is profitable enough. reduces need for external funding. Also,  Cash and Bank Management: WebXpress timely action helps to avoid or reduce bad makes it possible to get daily cash and debts. bank transactions of all locations. Thus, Outstanding reconciliation: WebXpress funds can be managed and deployed maintains full details of all payments made better. by a customer across locations, for every  Cost control: It is possible to view various docket. This helps to reconcile outstanding cost heads across locations on a daily with customer and avoid disputes. basis. This helps to control costs before they balloon.
  8. 8. ® WebXpressWebXpress Benefits- Track & TraceBENEFITS IN TRACK & TRACE CUSTOMER SELF SERVICES PORTAL Anytime-anywhere tracking: Tracking  Customers have their own login area and information to customers can be provided check any details of their transactions. by all locations, even from a home PC or a  Customers are thus freed from calling mobile. Customers like to work with various offices of company. companies who can tell them what is going  Customer can also use mobile devices to on. track and trace their consignment. On the way tracking: Using GPS and  Customers can view and download bills, WebXpress, it is possible to know exact Octroi receipts and POD copies from whereabouts of a consignment. Thus, anywhere in the world. there are no blind spots left. Comprehensive tracking: WebXpress offers all possible information from a single screen. Thus, it is possible to view a docket or a manifest, check vehicle details, confirm delivery attempts etc.
  9. 9. ® WebXpressWebXpress Benefits- Octroi and AccountsBENEFITS IN OCTROI MANAGEMENT ACCOUNTS Octroi payments are typically 10 to 1000  Uniform Chart of Accounts: All users times freight income. across location use same set of ledgers, With WebXpress it is possible to predict this brings in uniformity of reporting costs likely Octroi liability. This helps to arrange  Online accounts: All transactions are for funds for various locations. posted automatically into relevant ledgers. WebXpress reduces Octroi billing time and Thus, accounts are always updated. tracks collection across locations.  No synchronization: As all accounts are This helps to reduce gap between payment stored centrally, there in no data transfer of Octroi and receipt from customer and and merging required save working capital.  Daily P&L: As there is no lag between business and accounts, it is possible to generate location wise Profit & loss on a daily basis
  10. 10. ® WebXpressSECURITY & ADMINISTRATION Secure data and masters: No individual can access all data in WebXpress. Also, master tables can be changed only centrally by authorized personnel. This results in highly secure and reliable data. Accountability: WebXpress remembers who did what and when. Thus, it is easy to track a transaction to an employee. Need to know: WebXpress offers only those transactions and data to users that they need to know. This makes life simple for users and improves security.
  11. 11. ® WebXpressHow GPS + WebXpress will benefit For long haul routes, on the way tracking is essential Tracking from two sources: GPS and WebXpress, thus improved accuracy Time entered for arrival will be matched with time given by GPS system. This will reduce wrong time entry Estimate arrival time on the fly: Based on historic data, we can predict arrival time of a vehicle Better view of supply chain for customers: Customers can find where their invoice number is. This will help them plan their inventory better Combined with RFID/ Bar code, GPS can improve warehouse productivity High value consignment tracking- a GPS device can be attached to a high value consignment to track it all the way
  12. 12. Thank you APURVA MANKAD apurva@webxpress.in Founder & CEO +91 98202 29708 ECFY Consulting Private Limited Employing Technology for Business Benefits w w w. w e b x p r e s s. i n

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