Controlled Vocabulary for a Digital Asset Management System

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Learn to use a controlled vocabulary to improve consistency and search-ability in a DAM system. Develop an effective keyword list for your digital workflows.

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Controlled Vocabulary for a Digital Asset Management System

  1. 1. WebDAM Solutions http://www.webdamsolutions.com © 2005-2011 Virtual Moment, LLC. Company Confidential
  2. 2.  Recorded DAM Webinars http://www.damsuccess.com/discover/dam-primerwebinars/  Metadata 101  Controlled Vocabulary  Building the Framework  User Adoption
  3. 3. Post-webinar survey Follow us @WebDAM Live tweet feed #webdamwebinar Digital Asset Management Blog http://www.webdamsolutions.com/digital-assetmanagement/  LinkedIn http://www.linkedin.com/company/webdamsolutions  Facebook http://facebook.com/webdam    
  4. 4.     The leader in digital asset management systems in the cloud Founded in 2005 Real world expertise Implemented across industries       Education Travel and tourism Entertainment Government Technology Manufacturing ©2011 WebDAM Solutions
  5. 5.      Intro to keywording What is a controlled vocabulary Benefits of a controlled vocabulary Controlled vocabulary and DAM Developing a controlled vocabulary
  6. 6. Objective Subjective
  7. 7.  Keywords are type of descriptive metadata used to enhance search, identification, and organization of data.
  8. 8.      Action or Activity Objects Environment People and Relationships Emotion or Mood Skiing Ski Family Vacations Couple Snow Women Winter Colorado Red Men Sport Mountain Travel Fun Action Female Sunglasses Cheerful Happiness Jumping Smiling Exercising Little Girls Tourist Resort Relaxation Exercise Athlete Muscular Build Alpine Skiing Horizontal Blue Male Husband Aggression Balance Little Boys Ski Boot Wife Snow Skiing Ski Pole Sports Glove Youth Culture Cold Moving Down
  9. 9.   Relaxation and exercise Recreation or sports
  10. 10.    Happy or cheerful Man and women Colorado or CO
  11. 11.   Skiing Skiing, snow skiing, alpine skiing
  12. 12.   Powdr, podwer Smokey Mountains
  13. 13.      Highly subjective Inconsistencies/synonyms Lack of completeness Misspellings/errors Results: Undesirable search results!
  14. 14.  Controlled vocabulary: A set of predefined words and phrases used to describe data.  1 of the top 5 ways to improve your search in digital asset management software: http://www.webdamsolutions.com/digitalasset-management/top-5-ways-improve-thesearch-in-your-dam/
  15. 15.       Scope Standardization Consistency and completeness Accuracy Pre-defined search criteria Time saver
  16. 16. Broad audience Generic data Well defined domain Example – common stock image database, biological taxonomy  Resources      www.taxonomywarehouse.com  www.controlledvocabulary.com  www.keyword-catalog.com
  17. 17.    Business-specific needs Domains with no standard terminology in place Example – Database of product images
  18. 18.      Adobe Bridge Adobe Lightroom Photo Mechanic Apple Aperture Digital asset management system
  19. 19.  Entering data
  20. 20.  Searching or retrieving data
  21. 21.      Who is using your assets? Why are they using your assets? What is the scope of your audience? What is the background of your audience? Are there existing nomenclatures in your industry or at your company?
  22. 22.      Who is in the image? What is being depicted? When was it taken? Where was it taken? Why is the scene relevant?
  23. 23.    Recorded Controlled Vocabulary Webinar: http://www.damsuccess.com/discover/damprimer-webinars/using-keywords/ Keyword worksheet: http://www.damsuccess.com/discover/bestpractices/keywording/ Next up: Building the Framework http://www.slideshare.net/WebDAM/web-damwebinarbuildingtheframeworkslides

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