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Legal and Contractual Framework, and Obligations of WEAR Sustain Funding


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Slides that accompany a presentation by Heritiana Ranaivoson @WEAR Sustain for the WEAR Sustain webinar: 'Legal, IP & Co creation: Essentials in co-developing wearables and e-textile prototypes, and beyond',
Recorded on Tuesday 19th December, 2017.

Please watch the webinar video here:

The webinar aims to aid creative and technology partners to pre-consider legal obligations, IP, contracting and joint development, prior to forming a team and applying to the WEAR Sustain Open Call. A full description of the webinar and our speakers can be found at

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Legal and Contractual Framework, and Obligations of WEAR Sustain Funding

  1. 1. #WEARsustain Legal & IP considerations for Co-creation WEARSustain, December 19, 2017
  2. 2. #WEARsustain APPLY: OPEN CALL 2 Scope: wearables and e-textiles worn on the body that may collect body data and/or data about your environment Nature of projects: interdisciplinary artists &/or designers working with technologists, addressing ethics & sustainability issues within the product lifecycle Opening 15th November 2017 Deadline 15th January 2018 €50K funding per project
  3. 3. #WEARsustain Timeline for applicants and selected teams Financial direct and indirect support External stakeholders Team obligations AGENDA
  4. 4. #WEARsustainTIMELINE Application between 15/11/17 and 15/01/18 Assessed by Reviewers Selected finalists will be invited to pitch on 07-09/02/18 Winners will be notified by 16/02/18 Teams must be prepared to work together on their prototypes from 19/03/18, over a period of 6 months Selection of main mentor: mid March Assignment of home hub: before end April Mid term evaluation: June End term evaluation: September
  5. 5. #WEARsustain Proposed projects shall receive up to €50K • €25K at start (including innovation vouchers) • €15K after mid-term evaluation • €10K after final evaluation In other words A maximum of €50K in two forms • A fee (€35K) to be spent for prototype development and team’s salaries • Innovation vouchers (€15K) aimed at support -> paid directly by imec No team reimbursement on invoice! Funding provided if positive evaluation FUNDING & INSTALMENTS
  6. 6. #WEARsustain Reviewers Reviewers are responsible for assessing proposals and selecting teams after submission after the Open Call has closed. They are involved in stage 1 short-listing of proposals and/or stage 2 pitching sessions. EXTERNAL STAKEHOLDERS
  7. 7. #WEARsustain Mentors Mentors are responsible to advise and practically support the selected teams over the time of their project in their field of expertise. Mentors may be independent experts in their field or attached to a hub and / or its network. EXTERNAL STAKEHOLDERS (2)
  8. 8. #WEARsustain Mentors Each team will be assigned a main mentor - The team’s first point of contact - Regular follow up - His/her field of expertise will cover the team’s main requirements - The team along with their mentor will create a tailored support and services plan for the team EXTERNAL STAKEHOLDERS (3)
  9. 9. #WEARsustain Mentoring services
  10. 10. #WEARsustain Role of Hubs in the WEAR Project and Ecosystem ● Hubs are local ambassador centres and form the crucial structure and the backbone of the WEAR ecosystem in Europe, during the WEAR project duration and beyond. ● Hubs come in all different shapes and sizes, and can be described in many different ways – collectives, co-operatives, (fab) labs, design centres, makerspaces, universities, incubators, accelerators, etc. ● Hubs will contribute to the development of WEAR’s Sustainability Strategy, a toolkit that is aimed at stakeholders involved in the wearable technology, electronic and smart textiles community ● Currently 66 active WEAR hubs are listed in our network:,WEAR%20Sustain%20Hub EXTERNAL STAKEHOLDERS (4)
  11. 11. #WEARsustain The sub-grant agreement Signed between the team coordinator and imec At least one legal entity required to receive funding from imec Team agreement required between team members (Consortium Agreement), notably regarding Intellectual Property External communication strongly encouraged, with mandatory reference (to WEAR and EU) Reporting: monthly, mid-term and end-term  Progress, problem, reach of objectives, use of vouchers, sustainability and ethics TEAM OBLIGATIONS
  12. 12. #WEARsustain Ethics & Sustainability Already crucial in the selection phase -> checked in the evaluations Code of Conduct Ethical Self-Assessment => Contribution to our research TEAM OBLIGATIONS (2)
  13. 13. #WEARsustain Selection 15/01-16/02 • Reviewers • Contract to sign • Choice of main mentor Mid-term evaluation June 2018 • Mid-term report • Monitoring Committee Final evaluation September 2018 • Final report • Monitoring Committee Services provided by mentor(s) and hub(s) IN SUM Start: 19/03
  14. 14. #WEARsustain THANK YOU! @WEARsustain On Facebook - WearSustain
  15. 15. #WEARsustain Legal & IP considerations for Co-creation WEARSustain, December 19, 2017