PERFORMANCE REPORTINGAND ANALYSIS UNITShort and Long-Term Performance ReportingFor the New Workforce System in Florida – Y...
Major Reports Containing EnteredEmployment/Placement Metrics• Governor’s Job Placement Report (Governor Report – short  te...
Major Reports Containing Entered Employment/Placement Metrics• Focus will only be on the entered employment/placement  asp...
Governor’s Job Placement ReportShort-Term
Governor’s Job Placement ReportShort-Term Requested by the Governor circa July 2011 Assembled through collaboration with...
Governor’s Job Placement ReportShort-Term Measured Daily and Monthly Employment status at participation does not matter...
Governor’s Daily Job Placement ReportShort-Term     • Source     • Frequency     • Calculation used in
Governor’s Daily Job Placement Report
Governor’s Daily Job Placement Report  • Provided by LMI  • Provided monthly  •Not used in any calculation
Governor’s Daily Job Placement Report    • Provided by LMI    • Provided monthly    •Not used in any calculation
Governor’s Daily Job Placement Report     • Provided by UC     • Provided weekly     • Used as denominator in column [L]
Governor’s Daily Job Placement Report      • Provided by Geosol (Spidered Jobs)      • Provided by EFM Data Store (Preferr...
Governor’s Daily Job Placement Report        • Query provided by PRAU        • Query ran by Geosol        • Provided daily...
Governor’s Daily Job Placement Report            • Match query ran by UC: column [I] ran            against column [G] dat...
Governor’s Daily Job Placement Report                •Provided by PRAU (Excel sheet calc)                •Provided daily  ...
Governor’s Daily Job Placement Report        •Provided by PRAU (Excel Sheet Calc)        •Provided daily        •Column [J...
Governor’s Daily Job Placement Report        •Provided by PRAU (Excel Sheet Calc)        •Provided daily        •((K*3)+L)...
Governor’s Daily Job Placement Report                         •Rankings from previous Monthly Report                      ...
Governor’s Monthly Job Placement ReportShort-Term • Source • Frequency • Calculation used in
Governor’s Monthly Job Placement Report
Governor’s Monthly Job Placement Report        • Openings for the month
Governor’s Monthly Job Placement Report            • Placements for the Month
Governor’s Monthly Job Placement Report            • Claimants Placed In The Month
Governor’s Monthly Job Placement Report                  • Proportionately Larger Rates and Weights
Governor’s Monthly Job Placement Report      Rankings for current month are here                                          ...
Monthly Management ReportShort-Term
Monthly Management ReportShort-Term The individual must go 90 days without a reportable service in any partner program. T...
Monthly Management ReportShort-Term The individual must have a status at participation as [unemployed or received notific...
Monthly Management ReportShort-Term It is for RWB use only Modifications are made every program year by a broad consensu...
Balanced Score CardLong-Term (State)
Balanced Score CardLong-Term (State) Produced by PRAU Produced quarterly Currently used for incentive evaluation Base ...
Balanced Score CardLong-Term (State) Exiter based   Individuals must go 90 days without a service in WP or     any other...
ETA 9002 (WP)Long-Term (Federal)
ETA 9002 (WP)Long-Term (State) The report is produced by PRAU (via DRVS software) The file is produced quarterly The ba...
ETA 9002 (WP)Long-Term (State) Latest report submitted in November was for  participants exiting between Jan 1, 2010 and ...
ETA 9002 (WP)Long-Term (State) Exiter based    Individuals must go 90 days without a service in WP or any     other part...
ETA 9002 (WP)Long-Term (Federal) Retention Rate – Did the exiting particpant remain employed for at least 3 Qtrs after ex...
Why Is This Important To Know? Discussion   Monthly/Daily Job Placement Report   Monthly Managment Report   Balanced S...
Changes Since Last SummitGovernor’s Report There is now a daily and monthly report The daily report now has last month a...
Changes Since Last SummitGovernor’s Report As of September 1, 2012, new hire automation has been  added   Different auto...
Changes Since Last SummitGovernor’s Report While these changes/updates were made in response to the  Governor’s Report(s)...
Changes Since Last SummitMonthly Management Report (MMR) The new hire automation has of course changed the MMR by adding ...
Changes Since Last SummitBalanced Score Card (BSC) No changes
Changes Since Last SummitFederal Reports Changes on the ETA 9002 are present but not yet finalized There have been multi...
PERFORMANCE REPORTINGAND ANALYSIS UNITTelly BucklesSupervisor - Performance Reporting and AnalysisTelly.Buckles@deo.myflor...
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Short and long term performance reporting buckles

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Short and long term performance reporting

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Short and long term performance reporting buckles

  1. 1. PERFORMANCE REPORTINGAND ANALYSIS UNITShort and Long-Term Performance ReportingFor the New Workforce System in Florida – Year 2
  2. 2. Major Reports Containing EnteredEmployment/Placement Metrics• Governor’s Job Placement Report (Governor Report – short term)• Monthly Management Report (RWB Report – short term)• Balanced Score Card (State Report - long term)• ETA9002 (WP) (Federal Report - long term)
  3. 3. Major Reports Containing Entered Employment/Placement Metrics• Focus will only be on the entered employment/placement aspects of these reports• Methodologies and data source are different and will be explained• Reports will be compared and contrasted
  4. 4. Governor’s Job Placement ReportShort-Term
  5. 5. Governor’s Job Placement ReportShort-Term Requested by the Governor circa July 2011 Assembled through collaboration within DEO between:  Performance Reporting and Analysis Unit (PRAU)  Labor Market Information (LMI)  Remployment Assistance – formerly Unemployment Compensation (RA-UC)  Geographic Solutions (GEOSOL) Distributed by Workforce Florida Inc (WFI)
  6. 6. Governor’s Job Placement ReportShort-Term Measured Daily and Monthly Employment status at participation does not matter Placements recorded in EFM during the month are used for the report (codes 750 to 883)  The individual just needs to be a participant in EFM  Placements are recorded by actual date or date of discovery  Placements can count from participation date up to 180 days after exit *
  7. 7. Governor’s Daily Job Placement ReportShort-Term • Source • Frequency • Calculation used in
  8. 8. Governor’s Daily Job Placement Report
  9. 9. Governor’s Daily Job Placement Report • Provided by LMI • Provided monthly •Not used in any calculation
  10. 10. Governor’s Daily Job Placement Report • Provided by LMI • Provided monthly •Not used in any calculation
  11. 11. Governor’s Daily Job Placement Report • Provided by UC • Provided weekly • Used as denominator in column [L]
  12. 12. Governor’s Daily Job Placement Report • Provided by Geosol (Spidered Jobs) • Provided by EFM Data Store (Preferred Jobs) • Provided daily • Denominator in column [K] formula
  13. 13. Governor’s Daily Job Placement Report • Query provided by PRAU • Query ran by Geosol • Provided daily • Numerator in column [K] formula
  14. 14. Governor’s Daily Job Placement Report • Match query ran by UC: column [I] ran against column [G] data • Daily run • Numerator in column [L]
  15. 15. Governor’s Daily Job Placement Report •Provided by PRAU (Excel sheet calc) •Provided daily •Column [I]/[H]
  16. 16. Governor’s Daily Job Placement Report •Provided by PRAU (Excel Sheet Calc) •Provided daily •Column [J]/[G] (number of claimants placed/number of claimants available in the week)
  17. 17. Governor’s Daily Job Placement Report •Provided by PRAU (Excel Sheet Calc) •Provided daily •((K*3)+L)/4 or ((% of Placements *3)+ % of Claimant Placed)/4
  18. 18. Governor’s Daily Job Placement Report •Rankings from previous Monthly Report •Provided monthly
  19. 19. Governor’s Monthly Job Placement ReportShort-Term • Source • Frequency • Calculation used in
  20. 20. Governor’s Monthly Job Placement Report
  21. 21. Governor’s Monthly Job Placement Report • Openings for the month
  22. 22. Governor’s Monthly Job Placement Report • Placements for the Month
  23. 23. Governor’s Monthly Job Placement Report • Claimants Placed In The Month
  24. 24. Governor’s Monthly Job Placement Report • Proportionately Larger Rates and Weights
  25. 25. Governor’s Monthly Job Placement Report Rankings for current month are here •Rankings from previous Monthly Report •Provided monthly
  26. 26. Monthly Management ReportShort-Term
  27. 27. Monthly Management ReportShort-Term The individual must go 90 days without a reportable service in any partner program. This includes WIA and TAA Placements are captured in 2 ways:  Individual has a placement recorded against them via result of a referral to a job order ( 750 to 879) OR obtainted employment (880 to 881).  For a new hire hit, the individual must have had at least one reportable services AND has gone 90 days without a reportable service AND has a new hire match within 90 days of their exit
  28. 28. Monthly Management ReportShort-Term The individual must have a status at participation as [unemployed or received notification of lay-off] This report is produced monthly
  29. 29. Monthly Management ReportShort-Term It is for RWB use only Modifications are made every program year by a broad consensus on EFM Data Store Calls RWBs also have the ability to run most of the reports monthly
  30. 30. Balanced Score CardLong-Term (State)
  31. 31. Balanced Score CardLong-Term (State) Produced by PRAU Produced quarterly Currently used for incentive evaluation Base file used is the DV FILE ETA 9002 which is the same file submitted to the USDOL-ETA There is currently no distinguishing between claimants vs non-claimants
  32. 32. Balanced Score CardLong-Term (State) Exiter based  Individuals must go 90 days without a service in WP or any other partner programs (WIA,TAA)  Individual must be unemployed or received notice of layoff Only exiters with wages in the 1st QTR after exit land in the numerator Staff placements or new hire hits DO NOT affect this report. It is strictly driven by wage records
  33. 33. ETA 9002 (WP)Long-Term (Federal)
  34. 34. ETA 9002 (WP)Long-Term (State) The report is produced by PRAU (via DRVS software) The file is produced quarterly The base file used is a flat snapshot file called the ETA 9002 DV file. It is produced by Geosol Claimants are shown as a subset of total population however, these numbers are just monitored
  35. 35. ETA 9002 (WP)Long-Term (State) Latest report submitted in November was for participants exiting between Jan 1, 2010 and Dec 31, 2010 (2010Q1 to 2010Q4) This report is always counted in a rolling 4 quarters method. That means the earliest quarter is always dropped to make room for the latest quarter
  36. 36. ETA 9002 (WP)Long-Term (State) Exiter based  Individuals must go 90 days without a service in WP or any other partner programs (WIA,TAA)  Individual must be unemployed or received notice of layoff at participation Only exiters with wages in the 1st QTR after exit land in the numerator Staff placements or new hire hits DO NOT affect this report. It is strictly driven by wage records
  37. 37. ETA 9002 (WP)Long-Term (Federal) Retention Rate – Did the exiting particpant remain employed for at least 3 Qtrs after exit? Wage Rate – What were the wages for those who remained employed in their 2nd and 3rd Qtr after exit?
  38. 38. Why Is This Important To Know? Discussion  Monthly/Daily Job Placement Report  Monthly Managment Report  Balanced Score Card  ETA 9002
  39. 39. Changes Since Last SummitGovernor’s Report There is now a daily and monthly report The daily report now has last month and daily month- to-date rankings Employer name and other verfication is now required for manual obtained placements on open participants (880), and manual obtained placements on exiters (881) Spidered Jobs have been reduced through Level-3 de- duplication (using: employer, job title, city, state)
  40. 40. Changes Since Last SummitGovernor’s Report As of September 1, 2012, new hire automation has been added  Different automated codes are assigned for open participants (881) and exited participants (883)  This is run every business day at 6pm against the data BEFORE it is released to be transfered to the EFM Data Store  It attempts to skip recording any placements already recorded on the individual by looking at a partial spelling of the employer name and the placement date (it is actually more complex than this)
  41. 41. Changes Since Last SummitGovernor’s Report While these changes/updates were made in response to the Governor’s Report(s), they also affect the MMR and other reports One of the issues we are currently working on is the automation « outpacing » staff to result placements on job orders. A query has been shared to assist with this issue None of these changes affect any Federal Report or the Balanced Score Card. The methodology is as dis- similar as an apple and a freight train
  42. 42. Changes Since Last SummitMonthly Management Report (MMR) The new hire automation has of course changed the MMR by adding more placements No substantial code changes have been made to the MMR No new measures have been added
  43. 43. Changes Since Last SummitBalanced Score Card (BSC) No changes
  44. 44. Changes Since Last SummitFederal Reports Changes on the ETA 9002 are present but not yet finalized There have been multiple finalized changes on the TAA report called the Trade Act Participant Report (TAPR) but that will be explained in TAA training
  45. 45. PERFORMANCE REPORTINGAND ANALYSIS UNITTelly BucklesSupervisor - Performance Reporting and AnalysisTelly.Buckles@deo.myflorida.com | 850.245.7149

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