Personnel Administration in SAP


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Detailed Description about Hiring Action, Separation Action and Personnel Administration.

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Personnel Administration in SAP

  1. 1. Personnel Administration Module Overview Establishes organizational hierarchies. Used to perform essential personnel administration taskssuch as Hiring employees Performing organizational reassignment Salary adjustment Termination action1
  2. 2. Infotype Infotype is a logical grouping of data fields. In the R/3 System, the information units with whichmaster data is entered are called Infotypes. e.g. Org Assignment, Personnel data, Addresses, Basicpay, Planned working time etc.2
  3. 3. Subtype Subtypes are used to subdivide info type records. You can use them to subdivide info type data by subjectmatter, which makes the information easier for you toaccess and manage, or to assign different controlfeatures (such as time constraints) to different subtypes. e.g. Addresses Infotype has subtypes PermanentAddress, Home Address, Emergency Address etc.3
  4. 4. Infotype Functions4
  5. 5. Useful Screen ButtonsOn any screen in SAP, the green checkmark means enter. If you prefer, you can alsouse the enter key on your keyboard.The green arrow (back) button will take you back one screen in the application in whichyou are currently working. If you are at the initial application screen, the green arrow willreturn you to the SAP Easy Access menu.The yellow up arrow (exit) button will take you back to the SAP Easy Access screen.Occasionally, if the application you are using has more than one level, the yellow exitarrow will only exit you from the application you are currently in, and place you in thehigher level applicationThe red X button (cancel) will cancel the application you are currently using, andreturn you to the SAP Easy Access menu with a single click.The create session button will open a new SAP session in addition to the one currently inuse. While it is not necessary to have more than one session open, it can be very helpful.Many users will have at least two sessions open at a time, one to change or create systemdata, and another to look at other areas for reference.5
  6. 6. The help button can be very, well, helpful. When used properly it can give fast, relativelyeasy to understand, definitions of user actions. To use the button, position your cursor onthe object you wish to know about, and click the help button. An information screen will bedisplayed describing the object.The local layout customization button is used to change individual user display. The lastsection in this guide will cover these functions.This is the dropdown menu button. You will encounter this button connected to anytextbox which has pre-populated values to choose from.To save the data for a task you are working in, choose or press CTRL + S6
  7. 7. Transaction ‘PA40’ – Personnel Actions7Hiring/ Promotion/Transfer/ SeparationAction
  8. 8. 8
  9. 9.  Choose “ action Type – Hiring Early retirement/retirement Promotion Leaving Registration Provide the Date of joining - DD.MM.YYYY and Execute the actionby pressing F8 or by clicking the Icon Fill the required joining related field as below – Date Reason for action Position no. Personnel Area Employee Group Employee Subgroup Check the hiring action data and save entry by clicking save Iconor press Ctrl+S9
  10. 10. 10
  11. 11.  Transaction PA30 (Master data maintenance) is used tocreate, change or view data. Steps:1. Enter Personnel no. i.e. Employee no.2. Enter Infotype no. to be created or changed3. Enter Subtype if any4. Click on Create button or Change button11
  12. 12. Transaction ‘PA30’ – Master data MaintenanceMaintain Infotype (PA30)12
  13. 13. PA30 Initial Screen4. Click on Create or Change1. Enter SAP Employee no.2. Enter Infotype no.3. Enter Subtype13
  14. 14. Infotype 0001 (Organizational Assignment)14
  15. 15.  Infotype 0001 is Organizational Assignment. Infotype table PA0001 Inportant Fields:- Start Date – End Date Personnel subarea Payroll area Administrators Grade Sub department Work place Zone Region HOD15
  16. 16. Fill Data andclick on SAVE16
  17. 17. Infotype 0002 (Personnel Data)17
  18. 18.  Infotype table PA0002 IT0002 is Personnel data. Important fields:- Start Date – End Date Title Last name First name Middle name Gender Birth date Birth place Country of birth Nationality Marital status18
  19. 19. 19
  20. 20. Infotype 0006 (Addresses)20
  21. 21.  Infotype table PA0006 Subtypes:- Permanent Address Home Address Emergency Address Important fields:- Address Type Street and House no. City Region Country21
  22. 22. 22
  23. 23. Infotype 0007 (Planned Working Time)23
  24. 24.  Infotype table PA0007 Importatnt fields:- Start Date End Date Work Schedule Rule Time Management Status24
  25. 25. 25
  26. 26. Infotype 0008 (Basic Pay)26
  27. 27.  Infotype table PA0008 Important fields:- Start Date – End Date Type Area Group Wage Type Amount27
  28. 28. 28
  29. 29. Infotype 0009 (Bank Details)29
  30. 30.  Infotype table PA0009 Important fields:- Start Date – End Date Bank Detail Type Payee City Bank Country Bank key Bank Account Payment method Payment Currency30
  31. 31. 31
  32. 32. Infotype 14 (Recurring Payments/ Deduction)32
  33. 33.  Infotype Table PA0014 Important fields:- Start Date – End Date Wage Type Amount33
  34. 34. 34
  35. 35. Infotype 0015 (One Time Payment/ Deduction)35
  36. 36.  Infotype table PA0015 Important fields:- Wage type Amount Date of Origin36
  37. 37. 37
  38. 38. Infotype 0021 (Family Member/ Dependants)38
  39. 39.  Infotype table PA0021 Subtype :- Important Fields :-39Spouse ChildDivorced Spouse Legal GuardianFather TestatorMother GuardianDomestic Partner StepchildChild of Domestic Partner Emergency ContactRegistered partner Related PersonType of Family Record First NameLast Name Date of Birth
  40. 40. 40
  41. 41. Infotype 22 (Education)41
  42. 42.  Infotype table PA0022 Subtypes:- Z- series for Mahyco Education Establishment(Z1 to Z9, ZA to ZK) Important fields:- Start Date – End Date Education establishment Education/Training Institute/Location Country key Certificate Duration of course Final grade Branch of study42
  43. 43. 43
  44. 44. Infotype 0023 (Previous Employment)44
  45. 45.  Infotype table PA0023 Important fields :- Start Date – End Date Employer City Country Industry Job Work contract45
  46. 46. 46
  47. 47. Infotype 0028 (Internal Medical Services)47
  48. 48.  Infotype table PA0028 Subtype 0001 (General Data) Important fields :- Examination Date Examination no. Blood Group RH Factor Height Weight Value Specification48
  49. 49. 49
  50. 50. Infotype 0040 (Objects on Loan)50
  51. 51.  Infotype table PA0040 Subtype(To be configured) Important fields :- Start Date – End Date Object on Loan Number and Unit.51
  52. 52. 52
  53. 53. Infotype 0041 (Date Specifications)53
  54. 54.  Infotype Table PA0041 Important fields :- Start date – End date Date type Date (for corresponding date type)54
  55. 55. 55
  56. 56. Infotype 0105 (Communication)56
  57. 57.  Infotype table PA0105 Subtypes :- System user name Office Email Private Email Alternate Email Work Phone Cell Phone Fax ZOrgTix ESS user ID Important fields :- Start Date – End Date Type ID Number57
  58. 58. 58
  59. 59. Infotype 0185 (Personal IDs)59
  60. 60.  Infotype table PA0185 Subtype :- Superannuation of India Pan Passport Important fields :- Start Date – End Date ID number Issuing date Valid date Place of issue Country of Issue60
  61. 61. 61
  62. 62. Infotype 0587 (Provident Fund Contribution)62
  63. 63.  Infotype Table PA0587 Important fields :- Provident Fund Trust ID Provident Fund Number63
  64. 64. 64
  65. 65. Infotype 0589 (Individual Reimbursements)65
  66. 66.  Infotype table PA0589 Important fields :- Start Date – End Date Wage Type Amount66
  67. 67. 67
  68. 68. Infotype 0591 (Nominations)68
  69. 69.  Infotype table PA0591 Subtype : Legal Heir Important fields :- Start Date – End Date Nominee Relation Share69
  70. 70. 70
  71. 71. Infotype 2001 (Absences)71
  72. 72.  Infotype Table PA2001 Subtypes :- Casual Leave Sick Leave Privilege leave Special leave Important fields :- Start Date – End Date Absence type Absence hours Absence days Calendar days Quota used72
  73. 73. 73
  74. 74. Infotype 2006 (Absence Quotas)74
  75. 75.  Infotype table PA2006 Subtypes :- Casual leave quota Sick leave quota Privilege leave quota Important fields :- Start Date – End Date Category Time Quota no. Deduction Deduction from (date) Deduction to (date)75
  76. 76. 76
  77. 77. Personnel Administrator Standard Reports77Standard Reports
  78. 78. Some Standard SAP Reports:78 S_PH0_48000450 – Date Monitoring S_PH9_46000216 – Service Anniversaries S_PH9_46000225 – Powers of Attorney S_PH9_46000224 – Education and Training S_PH9_46000223 – EEs Entered and Left S_PH9_46000222 – Family members S_PH9_46000221 – Birthday List S_PH9_46000220 – Vehicle Search List S_AHR_61016354 – Telephone Directory S_AHR_61016356 – Time Spent In Any Pay Scale Area/ Type/ Group/ Level S_AHR_61016357 – Defaults for Pay Scale Classification S_AHR_61016358 – Reference Personnel Numbers S_AHR_61016360 – HR Master Data Sheet S_AHR_61016362 – Flexible Employee Data S_AHR_61016369 – Employee List S_AHR_61016370 – List of Maternity Data S_AHR_61016359 – Severely Challenged S_L9C_94000095 – Headcount Change S_AHR_61016373 – Headcount Development S_AHR_61016374 – Nationalities S_AHR_61016376 – Salary According to Seniority S_AHR_61016378 – Assignment to Wage Levels S_PH0_48000510 – Ad Hoc Query