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VRA 2013 Reach Out, Beene


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Presented by Stephanie Beene at the Annual Conference of the Visual Resources Association, April 3rd - April 6th, 2013, in Providence, Rhode Island.

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VRA 2013 Reach Out, Beene

  1. 1. CSI: Capturing the essence, preserving the past Senior Studio Art @ Lewis & Clark College: e Archives, 1993-2013
  2. 2. CSI •  C – Collaborative Creation •  S – Scalable & Sustainable •  I – Intuitive, Integrated, & Iterative (CSI bring to mind detectives, investigation, and forensics? Good! is project encompassed all of three of these)
  3. 3. Facets of the project •  Preservation (institutional history, digital, archival, metadata, intellectual) •  Development and Design of a new online archives. –  Collaboration with project team –  ID stakeholders & audience –  List of desirables (investigation of platforms) –  Goals & outcomes –  Timeline & workflow –  Assessing the stages of work (digitizing, cataloging, migration, development, etc.) •  Iterative design feedback loop: faculty & students
  4. 4. e original format, 1993-2007
  5. 5. e intermediate format 2008-2009
  6. 6. e last episode: Digital images (jpegs) 2008-11
  7. 7. Desirables for new system •  Functionality: – Search & browse by (graduating) year, artist, studio specialty (worktype) – Needed to be intuitive in design – Needed to be aesthetically pleasing for our target audience – Needed both closed and open systems because of evolution of copyright & IPR policies
  8. 8. Lessons applied from other projects •  Metadata creation & collaboration •  Ways of viewing, ways of searching/browsing •  Ways the site might be used •  Feedback loop! •  Sustainability and scalability
  9. 9. Settling on Omeka •  Exhibits plug-in •  Aesthetic design •  Flexible and scalable •  Easy to upload items; A/V items too! •  Intuitive – a “google” like search bar with good results; a robust “advanced search” feature with fields easily modified by admins •  Quick fixes and more than one admin (collaborative metadata and collaborative exhibits) •  We had the human resources
  10. 10. Takeaways •  It’s always evolving •  Overall, a great success! •  Omeka is *SUPER* flexible (which is a good thing, but can also be a bad thing) •  Other things are written in code and NOT flexible •  e value of institutional history surmounts any pain of digitizing and investigation •  e response to the site – faculty, students, alumni, pub-com, external constituents – has been overwhelmingly positive