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GRANTING WISHES:
ROLES & CHALLENGES
IMPLEMENTING GRANTS WITH
MULTIPLE PARTNERS
CSU ARCHIVES COLLABORATION
● Japanese American Digitization Project has been funded
three times for over $600,000 by a NEH...
DIRECTOR’S PERSPECTIVE
FORMULATING A PROJECT
● Generate a persuasive grant idea. Brainstorm. Come up
with sellable idea/a ...
Japanese Farmer’s Lease Cancelled in 1942
CSUDH Archives
GRANT WRITING DETAILS
● Writing the grant: work plans, significance of grant,
methodology, sustainability and project outc...
Barracks at Manzanar
Cal Poly SLO Archives
APPLYING FOR GRANTS
● Talk to the grants officer at professional meetings—
listen. Or contact them. This is essential.
● B...
Tule Lake Stockade Letter
SJSU Archives
RESULTS
So what has the $600,000 gotten us?
● 2-3 Employees.
● An unknown number of consultants.
● Work with collaborators...
Sakaye Shigekawa-Only Woman in USC
Chemistry Lab, 1936
CSU Fullerton Oral History
CONSULTANT PERSPECTIVE & ROLES
● Assist director with project scope, planning, & management
● Writing/adjusting grants and...
ALL GRANT PROJECTS ARE NOT
EQUAL
● Loss of Administrative or Financial Support
● Lack of Defined Vision
● Gap Between Goal...
Intake Photos from Tule Lake
SJSU Archives
INDICATORS OF SUCCESS
● Ongoing Vision (Energy & Commitment)
● Noble, Realistic Goals (Mind the Gap)
● Consistent Leadersh...
HIRABAYASHI ARTICLE WRITTEN FOR
CSUJAD
Ishibashi Family Party
DECEMBER 6, 1941
CSUDH Archives
Ishibashi Family & Friends at Poston in 1942
CSUDH Archives
Digital Archivist’s Perspective:
Implementing the Grant
http://kingofwallpapers.com/iceberg.html
http://www.boatus.com/magazine/2013/August/the-nuts-and-bolts-of-nuts-and-
bolts.asp
Getting Down to Business...
Digital
Archivist
The Many Hats of the Digital Archivist
Excel Spreadsheet
Tab-Delimited File
Digital Object
ContentDM Project Client
California State University Japanese American Digitization Project
Website: www. CSUJAD.com
Digital
Archivist
Project Manager
The Many Hats of the Digital Archivist
Basecamp
Digital
Archivist
Project Manager
Supervisor
The Many Hats of the Digital Archivist
Training Students and Scanners
● Scanning standards and best practices
● Metadata project standards, file naming conventio...
Fragile Archival
Materials
Digital
Archivist
Project Manager
Supervisor
Cataloger
The Many Hats of the Digital Archivist
Cataloger
● Solidify project metadata
standards
● Actually CATALOG the
materials that CSUDH is
contributing….. (*remember
...
http://www.jonsherwood.com/single-post/2016/06/17/Living-in-the-
Tension
Reconciling the Past, Present,
and Future
http://www.gabi-software.com/software/gabi-software/gabi/benefits/
Focusing on the Pros
● New skills
● New people
● New re...
MORE INFORMATION
CONTACTS
Gregory L. Williams
Director Archives and Special Collections
gwilliams@csudh.edu
http://archives.csudh.edu
Rache...
Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners
Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners
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Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 1 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 2 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 3 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 4 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 5 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 6 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 7 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 8 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 9 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 10 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 11 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 12 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 13 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 14 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 15 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 16 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 17 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 18 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 19 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 20 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 21 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 22 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 23 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 24 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 25 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 26 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 27 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 28 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 29 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 30 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 31 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 32 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 33 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 34 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 35 Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners Slide 36
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In this presentation, the director, consultant, and digital archivist working on the California State University Japanese American Digitization project share their experiences, highlighting three very different grant project roles, to demonstrate the challenges of implementing grants with multiple partners and provide generalizable suggestions for others planning grant projects.

Greg Williams, California State University, Dominguez Hills
gwilliams@csudh.edu
Maureen Burns, IMAGinED Consulting
moaburns@gmail.com
Rachel Mandell, California State University, Dominguez Hills

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Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners

  1. 1. GRANTING WISHES: ROLES & CHALLENGES IMPLEMENTING GRANTS WITH MULTIPLE PARTNERS
  2. 2. CSU ARCHIVES COLLABORATION ● Japanese American Digitization Project has been funded three times for over $600,000 by a NEH Planning Grant, a National Parks Service Japanese American Confinement Sites Program and an NEH Implementation Grant. ● First collaboration among CSU Archives--started with 6, now 15 CSU campuses and 2 other partners. Hopefully lead to other projects. ● The NEH Implementation Grant is one of the few grants listed as an example on the grants page for NEH’s Humanities Collections and Reference Resources
  3. 3. DIRECTOR’S PERSPECTIVE FORMULATING A PROJECT ● Generate a persuasive grant idea. Brainstorm. Come up with sellable idea/a hot topic. What is trending in the past. ● Conceptualize a grant project...beyond the idea. ● Meet with colleagues at conferences or workshops Collaboration--the new current buzzword. Collaborate not only with archivists/librarians but with scholars and other stakeholders. ● Determine what is needed to accomplish the goals of this project. ● Formulate an excellent implementation team. Figure out which grantors fit the bill.
  4. 4. Japanese Farmer’s Lease Cancelled in 1942 CSUDH Archives
  5. 5. GRANT WRITING DETAILS ● Writing the grant: work plans, significance of grant, methodology, sustainability and project outcomes. ● It is important to devise or visualize the entire project including an advisory committee, letters of support, consultants, employees, and extras the grantors will like such as exhibitions, papers, or presentations. ● Anticipate not only what they want to hear but also what you see as way the grant will evolve with tech changes or emerging trends. ● Budget issues. Cost share confusion.
  6. 6. Barracks at Manzanar Cal Poly SLO Archives
  7. 7. APPLYING FOR GRANTS ● Talk to the grants officer at professional meetings— listen. Or contact them. This is essential. ● Believe what you write. Write a clear and concise proposal. ● Follow the directions. Did your proposal fit the grantor’s requirements. ● Send draft to project officers—take the suggestions. ● Finish the grant before the deadline.
  8. 8. Tule Lake Stockade Letter SJSU Archives
  9. 9. RESULTS So what has the $600,000 gotten us? ● 2-3 Employees. ● An unknown number of consultants. ● Work with collaborators has been great (Project Archivist may have another opinion). ● Getting the funds to collaborators has been difficult. ● Community expectations range from pleased to critical. ● Always keeping an eye out for new collections and ways to extend the project.
  10. 10. Sakaye Shigekawa-Only Woman in USC Chemistry Lab, 1936 CSU Fullerton Oral History
  11. 11. CONSULTANT PERSPECTIVE & ROLES ● Assist director with project scope, planning, & management ● Writing/adjusting grants and reports ● Site visits ● Focus on technical needs and specifications ● Keep work flowing & adjust workflow as need be ● Problem solving, implementation, hands-on work as needed ● Research & deal with emergent issues ● Expand contextual aspects (web site, exhibits, teaching guides) ● Documentation ● Assessment
  12. 12. ALL GRANT PROJECTS ARE NOT EQUAL ● Loss of Administrative or Financial Support ● Lack of Defined Vision ● Gap Between Goals & Reality ● Changing or Inadequate Leadership ● Reluctant Partners or Difficult Personalities ● Follow-Through Issues ● Loss of Momentum ● Temporal Challenges ● Varying Staff Support ● Technical Change ● Shortage of Resources
  13. 13. Intake Photos from Tule Lake SJSU Archives
  14. 14. INDICATORS OF SUCCESS ● Ongoing Vision (Energy & Commitment) ● Noble, Realistic Goals (Mind the Gap) ● Consistent Leadership & Expert Advisors ● Eager Partners with Good Follow-Through ● Talent in the Trenches ● Expandable Collaboration ● Balanced & Distributed Workload ● Learning from Doing ● Technological Expertise & Agility ● Good Tools ● Flexible Adjustments (More or Less) ● Ongoing Reality Checks to Gauge Success
  15. 15. HIRABAYASHI ARTICLE WRITTEN FOR CSUJAD
  16. 16. Ishibashi Family Party DECEMBER 6, 1941 CSUDH Archives
  17. 17. Ishibashi Family & Friends at Poston in 1942 CSUDH Archives
  18. 18. Digital Archivist’s Perspective: Implementing the Grant http://kingofwallpapers.com/iceberg.html
  19. 19. http://www.boatus.com/magazine/2013/August/the-nuts-and-bolts-of-nuts-and- bolts.asp Getting Down to Business...
  20. 20. Digital Archivist The Many Hats of the Digital Archivist
  21. 21. Excel Spreadsheet Tab-Delimited File Digital Object
  22. 22. ContentDM Project Client
  23. 23. California State University Japanese American Digitization Project Website: www. CSUJAD.com
  24. 24. Digital Archivist Project Manager The Many Hats of the Digital Archivist
  25. 25. Basecamp
  26. 26. Digital Archivist Project Manager Supervisor The Many Hats of the Digital Archivist
  27. 27. Training Students and Scanners ● Scanning standards and best practices ● Metadata project standards, file naming conventions ● Handling fragile archival material
  28. 28. Fragile Archival Materials
  29. 29. Digital Archivist Project Manager Supervisor Cataloger The Many Hats of the Digital Archivist
  30. 30. Cataloger ● Solidify project metadata standards ● Actually CATALOG the materials that CSUDH is contributing….. (*remember Greg’s 15K figure?)
  31. 31. http://www.jonsherwood.com/single-post/2016/06/17/Living-in-the- Tension Reconciling the Past, Present, and Future
  32. 32. http://www.gabi-software.com/software/gabi-software/gabi/benefits/ Focusing on the Pros ● New skills ● New people ● New resource ● New Possibilities!
  33. 33. MORE INFORMATION
  34. 34. CONTACTS Gregory L. Williams Director Archives and Special Collections gwilliams@csudh.edu http://archives.csudh.edu Rachel Mandell CSUJAD Digital Archivist rmandell@csudh.edu Maureen Burns IMAGinED Consulting moaburns@gmail.com http://imageminders.net/

In this presentation, the director, consultant, and digital archivist working on the California State University Japanese American Digitization project share their experiences, highlighting three very different grant project roles, to demonstrate the challenges of implementing grants with multiple partners and provide generalizable suggestions for others planning grant projects. Greg Williams, California State University, Dominguez Hills gwilliams@csudh.edu Maureen Burns, IMAGinED Consulting moaburns@gmail.com Rachel Mandell, California State University, Dominguez Hills

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