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  1. 1. Virginia L. Sweeten 16126 Colt Springs Lane Cypress, Texas 77429 (281) 614-9588 _______________________________________________________________________ _ Summary Desire a career in a challenging environment where current skills will be tested and new skills may be acquired. Considered a dedicated employee with exceptional work history and achievements. Detail oriented Responsible Organized Positive outlook Determined Professional Education Cy-Fair Senior High School Elective Courses Attended Hempstead Highway Business Preparation Cypress, Texas 77429 Spanish I and II Graduate of Class of 1997 French I Computer Skills Microsoft Word 2010 Microsoft Outlook 2010 Microsoft Excel 2010 Deltek Vision 6.2 Microsoft Access Microsoft PowerPoint Employment Experience Haynes Whaley Associates 3700 West Sam Houston Parkway South, Suite 100 Houston, Texas 77042 June 2004 – present Accounts Payable/Receivable Administrator February 2009 - present • Process hourly, fee and reimbursable invoices monthly for the HWA offices • Consult with shareholders and engineers regarding proposals and invoices • Review proposals and contracts to properly set up billing for projects • Review missing billing terms report • Process bank deposits and post payments
  2. 2. • Process all payables for three HWA offices • Issue W-9 and insurance certificates as requested • Issue 1099INT and 1099DIV tax forms annually • Review and process employee expense reports • Set up new vendors within company database • Reconcile and process company credit card statements • Review and replenish all office supplies, letterhead and business cards Administrative Assistant June 2005 – February 2009 • Assisted approximately forty engineers with clerical duties • Entered project information in company data system • Acted as executive secretary and/or receptionist as needed • Scheduled flights, hotel stays, and other travel arrangements • Assisted office manager with various clerical duties • Participated in planning office anniversary and holiday parties • Organized and stock company library • Handled incoming and outbound mail, sort and distribute • Prepared boardroom for executive meetings • Entered employee timesheets Receptionist June 2004 – June 2005 • Operated corporate office telephone containing five lines • Greeted and announced visitors • Scheduled package shipments • Assisted administrative staff and engineers with clerical duties • Opened and closed building daily Monarch Paint Company 4220 Lockefield Dr. Houston, Texas 77092 June 1997 – February 2004 Purchasing Assistant February 2003 – February 2004 • Analyzed inventory reports to forecast product requirements for central warehouse • Determined product needs to remain within set limitations • Worked with vendors to expedite orders in a timely and accurate fashion • Reviewed and approved invoices for payment • Data entry of new product information
  3. 3. • Located and ordered specialty items for retail store managers upon request • Worked with vendors to resolve invoice discrepancies and incorrect shipments • Participated in annual inventory of central warehouse and annual “Big Event” sale • Generated purchase orders and inventory reports for over sixty retail store managers Accounts Payable Assistant March 2002 – February 2003 • Reviewed invoices and employee expense reports for accurate payment • Submitted invoices and employee expense reports for proper approval • Kept accurate files of invoice history for auditing purposes • Worked with providers to resolve billing discrepancies • Generated and sent checks on weekly basis • Created spreadsheets for bulk invoices • General faxing, filing, copying Receptionist June 1998 – March 2002 • Operated corporate office telephone containing sixteen lines and estimated six hundred daily calls • Sorted, stamped, and dispersed incoming mail • Greeted and announced visitors • Scheduled package shipments • Kept accurate daily attendance record Inventory Clerk June 1997 – June 1998 • Resolved inventory discrepancies with retail store managers • Generated necessary overage and shortage reports • Kept accurate files of inventory corrections for over sixty retail stores • Participated in physical retail store inventory • General faxing, filing, copying