Introduction to Retrospective Facilitation

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Slides from my workshop at Turku Agile Day 2014 (with few additions).

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Introduction to Retrospective Facilitation

  1. 1. Introduction to Retrospective Facilitation Ville Ruuskanen @_wjr_
  2. 2. About me 2010 Agile! 2011 Retrospectives in own team 2012 Retrospectives for others
  3. 3. What? When? Why? Who?
  4. 4. What? Improvement Follow-up on previous actions One of the Scrum ceremonies Informal meeting
  5. 5. When? End of project End of iteration Agreed cycle
  6. 6. Why? Lessons learned Improvement Sharing experiences
  7. 7. Who? The team Participates Facilitates Scrum Master Anyone All involved Experienced facilitator
  8. 8. Structure of a Retrospective 1. Set the Stage 2. Gather Data 3. Generate Insights 4. Decide What to Do 5. Close the Retrospective
  9. 9. Set the StageSet the StageSet the StageSet the Stage Structure of a Retrospective Gather DataGather Data GenerateGenerate InsightsInsights Decide WhatDecide What to Doto Do Close the Retros.Close the Retros.Close the Retros.Close the Retros.
  10. 10. State the focus of the retrospective Get everyone "alert" Review previous decisions and actions Prime Directive Test the group Set the StageSet the StageSet the StageSet the Stage
  11. 11. Prime Directive "Regardless of what we discover, we understand and truly believe that everyone did the best job they could, given what they knew at the time, their skills and abilities, the resources available, and the situation at hand. At the end of a project everyone knows so much more. Naturally we will discover decisions and actions we wish we could do over. This is wisdom to be celebrated, not judgement used to embarrass."
  12. 12. Collect facts and feelings Create shared understanding of what happened Gather DataGather Data
  13. 13. Interpret the data for causes and effects, strengths and issues etc. GenerateGenerate InsightsInsights
  14. 14. great success! do more often no time for testing add a tester to the team refine DOD? PO should know this
  15. 15. Pick a few actionable improvements Decide WhatDecide What to Doto Do
  16. 16. What about project retrospectives?
  17. 17. Review the results Feedback! Close the Retros.Close the Retros.Close the Retros.Close the Retros.
  18. 18. Structure of a Retrospective 1. Set the Stage 2. Gather Data 3. Generate Insights 4. Decide What to Do 5. Close the Retrospective
  19. 19. Structure of a Retrospective 0. Preparation 1. Set the Stage 2. Gather Data 3. Generate Insights 4. Decide What to Do 5. Close the Retrospective
  20. 20. Preparation Space Activities Time Materials
  21. 21. Example Retrospective at the end of a release (4 weeks) for a team of 8
  22. 22. Example - Space Large enough Movable furniture Whiteboard / Flipchart
  23. 23. Example - Activities 1. Set the Stage ”check-in” 2. Gather Data ”mad-sad-glad” 3. Generate Insights ”prioritize with dots” 4. Decide What to Do ”SMART goals” 5. Close the Retrospective ”+/delta”
  24. 24. Example - Time 0. Preparation 60 minutes 1. Set the Stage 10 minutes 2. Gather Data 40 minutes 3. Generate Insights 30 minutes 4. Decide What to Do 15 minutes 5. Close the Retrospective 10 minutes + buffer 15 minutes Total: 1 h + 2 h
  25. 25. Example - Materials
  26. 26. Facilitator? ”one that helps to bring about an outcome (as learning, productivity, or communication) by providing indirect or unobtrusive assistance, guidance, or supervision” Merriam-Webster online dictionary
  27. 27. Facilitation = Management + Leadership Manage time activities group Lead the people Warning! Do not steer or manipulate the group
  28. 28. Practice!
  29. 29. http://pragprog.com/book/dlret/agile-retrospectives http://leanpub.com/the-retrospective-handbook
  30. 30. Thank you!

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